GEM

Indian Army Registers Tender in Kinnaur Himachal Pradesh 2025 - IS 550/ISI Considerations for Armament Registers

Posted

25 Oct 2025, 01:26 pm

Deadline

05 Nov 2025, 06:00 pm

Value

₹22,780

Location

KINNAUR , HIMACHAL PRADESH

Progress

Issue25 Oct 2025, 01:26 pm
AwardPending
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Quantity

217

Category

Four Monthly Insp Register

Bid Type

Two Packet Bid

Categories 3

DIARY GOLF EQUIPMENT ARMS

Tender Overview

The Indian Army (Department of Military Affairs) issued a procurement opportunity in KINNAUR, HIMACHAL PRADESH 172103 for a suite of specialized registers, including the Four Monthly Insp Register, Weapon Repair Register, Daily In Out Register, Arms Cleaning Register, Weapon and Equipment State Register, Before and After Firing Inspection Register, Long Duty Issue of Arms Register, Long Roll Register, and Drivers Car Diary. The project carries an estimated value of ₹22,780.00. An EMD amount is not disclosed in the available data. The tender includes an option clause allowing ±25% quantity variation and a delivery-time calculation linked to order dates, with a minimum extension rule of 30 days. The scope emphasizes standardized record-keeping for military equipment and procedures. This tender differentiator is the documented option clause and its impact on delivery timelines during contract execution, alongside the unique register types required.

Technical Specifications & Requirements

  • Product scope: 9 register types listed in the BOQ, all related to arms, inspection, and logistics documentation; item details are marked as N/A in the BOQ.
  • Quantity/estimation: Not disclosed per item; total estimated value provided as ₹22,780.00.
  • Delivery mechanics: Delivery period linked to last date of original delivery order; extended delivery time available if option clause exercised, calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • Contract flexibility: Purchaser may increase/decrease quantity by up to 25% during both placement and currency of contract.
  • ATC/ATC document: A Bid Specific ATC document has been uploaded for bidders to view.

Terms, Conditions & Eligibility

  • EMD status: Amount not specified in the provided data.
  • Delivery timeline: Extended delivery time rules apply under option clause; minimum 30 days.
  • Option clause: Up to 25% quantity variation at contract placement and during currency at contracted rates.
  • ATC reference: An ATC document is available for bidder review.
  • BOQ clarity: 9 listed items; current data shows N/A quantities and units for all items, indicating limited technical specification disclosure.
  • Compliance: Bidders must adhere to the option-clause-based delivery framework and any terms in the uploaded ATC.

Key Specifications

    • Product/Category: Military registers (Four Monthly Insp Register, Weapon Repair Register, Daily In Out Register, Arms Cleaning Register, Weapon and Equipment State Register, Before and After Firing Inspection Register, Long Duty Issue of Arms Register, Long Roll Register, Drivers Car Diary)
    • Estimated value: ₹22,780.00
    • BOQ status: 9 total items; individual item quantities/units marked as N/A
    • Delivery mechanism: Delivery period starts from the last date of original delivery order; extension calculations based on (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days
    • Quantity variation: Purchaser reserves right to increase/decrease quantity up to 25% either at contract award or during currency
    • ATC document: Bidder must review the uploaded Bid Specific ATC for conditions

Terms & Conditions

  • Option Clause: ±25% quantity variation at order and during contract currency

  • Delivery: Original period + calculated extension, minimum 30 days

  • EMD: Not disclosed in available data; verify in ATC and bid documents

Important Clauses

Payment Terms

Not disclosed in provided data; verify against ATC and final contract conditions

Delivery Schedule

Delivery period starts from the last date of the original delivery order; extensions calculated per (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in data; confirm in ATC

Bidder Eligibility

  • Eligibility to bid for government register procurement in Himachal Pradesh

  • Ability to accept option clause for quantity variation up to 25%

  • Compliance with uploaded Bid Specific ATC and any associated standards

Bill of Quantities (BOQ) 9 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Four Monthly Insp Register Four Monthly Insp Register 3 pieces navdeep19 30
2 Weapon Repair Register Weapon Repair Register 2 pieces navdeep19 30
3 Daily In Out Register Daily In Out Register 2 pieces navdeep19 30
4 Arms Cleaning Register Arms Cleaning Register 3 pieces navdeep19 30
5 Weapon and Equipmnet State Register Weapon and Equipmnet State Register 3 pieces navdeep19 30
6 Before and After Firing Inspection Register Before and After Firing Inspection Register 2 pieces navdeep19 30
7 Long Duty Issue of Arms Register Long Duty Issue of Arms Register 1 pieces navdeep19 30
8 Long Roll Register Long Roll Register 1 pieces navdeep19 30
9 Drivers Car Diary Drivers Car Diary 200 pieces navdeep19 30

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates (relevant register procurement experience)

4

Financial statements or turnover proof

5

EMD/Security deposit proof (if applicable)

6

Technical bid documents demonstrating compliance with register specifications

7

OEM authorizations or certifications relevant to records management

8

Any Bid Specific ATC documents uploaded by the purchaser

Frequently Asked Questions

How to bid for Indian Army register procurement in Kinnaur 2025?

Bidders should review the Bid Specific ATC, submit GST, PAN, experience certificates, and financials, and ensure compliance with the option clause allowing ±25% quantity variation. Ensure delivery timelines align with last-date-of-order calculations and submit OEM authorizations if required by the ATC.

What documents are required for the registers tender in Himachal Pradesh?

Submit GST registration, PAN, experience certificates for similar military register procurements, financial statements, and EMD proof if applicable. Include technical bid documents demonstrating capability to supply the nine registers and any OEM authorization or compliance certificates as per ATC.

What are the delivery terms for the Indian Army registers tender 2025?

Delivery starts from the last date of the original delivery order. If the quantity is increased, the extension is calculated by (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. The buyer may extend to the original delivery period.

What is the estimated value and scope for the registers tender in Kinnaur?

Estimated value is ₹22,780.00 for a set of nine registers covering various inspection, maintenance, and diary records. Individual item quantities are not disclosed in the data; bidders should rely on the ATC for item-wise quantities and scope.

Which documents confirm eligibility for the Indian Army procurement in Himachal?

Eligibility is tied to compliance with the ATC, submission of GST, PAN, experience in similar procurements, and potential OEM authorizations. The option clause allows quantity variation up to 25% and influences delivery planning and pricing.

What are the key standards or certifications referenced for this tender?

The tender references registers for military use; bidders should verify any ISI, IS 550, or other standards in the ATC. Ensure that product documentation demonstrates compliance with applicable military records management practices and any required certifications specified by the Indian Army.

When is the bid submission deadline for the registers tender in 2025?

The provided data does not include a specific deadline. Bidders must consult the uploaded Bid Specific ATC document and the official tender portal to obtain the exact submission date and time, along with any addenda affecting deadlines.

What happens if quantity requirements change during contract execution?

If quantity changes occur, the buyer can adjust up to 25% of the bid quantity. Delivery time adjusts using the prescribed formula, ensuring the new quantity is delivered within extended timelines while maintaining contracted rates.