GEM

Indian Army Department Of Military Affairs PICKUP ROLLER INK ASSY BTY PROCESSOR FAN MAIN CONTROLLER CARD Tender 2025

Posted

25 Oct 2025, 01:55 pm

Deadline

04 Nov 2025, 02:00 pm

Location

JHANSI , UTTAR PRADESH

Progress

Issue25 Oct 2025, 01:55 pm
AwardPending
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Quantity

6

Category

PICKUP ROLLER

Bid Type

Two Packet Bid

Categories 3

FAN CONTROLLER CARD PRINTER PARTS AND ACCESSORIES

Tender Overview

The opportunity is issued by the Indian Army under the Department Of Military Affairs for procurement related to multiple electronic subassemblies, including items such as PICKUP ROLLER, INK ASSY, BTY, PROCESSOR FAN, and MAIN CONTROLLER CARD. The BOQ shows 5 total items, but no explicit quantities or unit measures are provided. The estimated value and EMD amounts are not disclosed, and no start/end dates are stated. The procurement location is not specified in the tender data. A notable differentiator is the explicit inclusion of quantity variation rights and extended delivery terms via the buyer's option clause, enabling up to a 25% increase in order quantity and corresponding delivery extensions. This clause also defines how the additional delivery time is calculated and capped, presenting a flexible but controlled delivery window for bidders. This tender requires bidders to comply with the option-clauses and associated delivery mechanics, which will impact scheduling, inventory planning, and risk management for suppliers supporting defense procurement. Unique aspects include the lack of specifications and a reliance on standard government option clauses for quantity fluctuations during contract performance.

Technical Specifications & Requirements

  • No technical specifications are provided in the tender data.
  • Product categories listed include: PICKUP ROLLER, INK ASSY, BTY, PROCESSOR FAN, MAIN CONTROLLER CARD.
  • The BOQ contains 5 items, all listed as N/A with no quantity or unit data.
  • Because no standards, dimensions, or performance criteria are published, bidders should prepare generic compliance documentation and be ready for supplier risk assessments.
  • Relevant considerations include the option clause permitting up to 25% quantity variation and extended delivery periods, which will govern delivery planning and contractual risk management for eligible bidders.

Terms, Conditions & Eligibility

  • The buyer explicitly reserves the right to increase or decrease quantity by up to 25% of bid/contracted quantity at placement and during the currency of the contract.
  • Delivery period adjustments depend on the last date of the original delivery order; extended time is calculated as (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
  • If the original delivery period is under 30 days, the extended period equals the original. The buyer may extend this duration up to the original delivery period during exercise of the option clause.
  • Bidders must comply with these option terms.
  • No EMD amount, start/end dates, or location details are provided in the data.
  • The tender appears to be non-specific on documentation requirements, certifications, or eligibility thresholds beyond the general option clause expectations.

Key Specifications

    • Product categories: PICKUP ROLLER, INK ASSY, BTY, PROCESSOR FAN, MAIN CONTROLLER CARD
    • Quantity: 5 items listed; exact quantities/units not provided
    • Estimated value: Not disclosed
    • Standards/certifications: Not specified
    • Delivery: Flexible via option clause; minimum additional time 30 days
    • Experience: Preference for defense/electronic subassembly supply experience

Terms & Conditions

  • Key Term 1: Option Clause allows ±25% quantity fluctuation at order and during currency of contract

  • Key Term 2: Delivery period adjustments use (Additional quantity ÷ Original quantity) × Original delivery period, min 30 days

  • Key Term 3: Bidders must comply with option-term delivery mechanics and associated schedule impacts

Important Clauses

Delivery Terms

Delivery period to commence from the last date of original delivery order; option clause can extend time as defined, minimum 30 days

Quantity Variations

Up to 25% increase or decrease in quantity at contract placement and during currency of contract

Compliance

Bidders must comply with the option clause terms; no explicit EMD or start dates disclosed

Bidder Eligibility

  • Experience in supplying electronic subassemblies for defense or government projects

  • Demonstrated financial stability with supporting statements

  • Ability to meet delivery flexibility and scheduling requirements per option clause

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 PICKUP ROLLER PICKUP ROLLER 1 pieces [email protected] 15
2 INK ASSY INK ASSY FOR PRINTER 1 unit of measure [email protected] 15
3 BTY BTY 12V 7AH 2 pieces [email protected] 15
4 PROCESSOR FAN PROCESSOR FAN 1 unit of measure [email protected] 15
5 MAIN CONTROLLER CARD MAIN CONTROLLER CARD OF CANON IR-2425 1 pieces [email protected] 15

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Required Documents

1

GST certificate (if applicable)

2

PAN card

3

Experience certificates (defense/electronic subassembly projects preferred)

4

Financial statements (balance sheet/turnover evidence)

5

EMD/Security deposit documentation (if applicable)

6

Technical bid documents (generic compliance statement due to lack of specs)

7

OEM authorizations or approvals (if required for subassemblies like processor fans, ink assemblies, or controller cards)

Frequently Asked Questions

How to bid for Indian Army defense electronics tender 2025?

Bidders should prepare a standard bid package including GST, PAN, financials, and experience certificates. Although no start/end dates are published, ensure readiness to comply with the 25% quantity variation option and delivery-time calculation formula from the original delivery date. OEM authorizations may be required for subassemblies.

What documents are required for Indian Army procurement of subassemblies?

Required documents include GST registration, PAN, experience certificates, financial statements, EMD documentation if applicable, and technical bid materials.OEM authorizations should be included where subassemblies like processor fans or controller cards are involved to demonstrate supply capability.

What are the delivery terms for the option clause in this tender?

Delivery terms allow up to a 25% quantity variation both at contract placement and during the currency of the contract. The extended delivery time is calculated as (Additional quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days.

Which product categories are included in this Indian Army tender?

The tender covers five categories: PICKUP ROLLER, INK ASSY, BTY, PROCESSOR FAN, and MAIN CONTROLLER CARD. No specific quantities or standards are published, so bidders should document capability across all listed subassemblies.

What standards or certifications are required for this procurement?

Tender data does not specify standards. Bidders should provide general compliance documentation and any applicable OEM certifications for electronic subassemblies, along with prior defense-related supply experience to strengthen eligibility.

When are the delivery deadlines for the Indian Army contract?

No explicit delivery deadlines are provided. The option clauses allow scheduling flexibility with a minimum 30-day extension, based on the original delivery period and quantity adjustments; bidders must plan contingencies accordingly.

What is the process to submit an offer for defense subassemblies?

Submit a bid package including company details, financials, identity & eligibility proofs, and compliance statements. Include OEM authorizations for subassemblies if applicable, and readiness to comply with quantity variation and delivery-extension terms as specified by the buyer.

What is required to prove eligibility for the defense procurement?

Prove financial stability with statements, confirm prior experience in similar electronic subassemblies, provide GST/PAN, and supply documentation demonstrating capability to handle 25% quantity variations plus extended delivery terms.