GEM

Northern Railway Toner Cartridges Tender West Delhi 110008 - Printer Consumables Supply 2025

Posted

24 Oct 2025, 12:19 pm

Deadline

04 Nov 2025, 11:00 am

Location

CENTRAL DELHI , DELHI

Progress

Issue24 Oct 2025, 12:19 pm
AwardPending
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Quantity

59

Bid Type

Single Packet Bid

Tender Overview

The opportunity is issued by Northern Railway (Indian Railways) for the procurement of Toner Cartridges / Ink Cartridges / Printer Consumables located in WEST DELHI, DELHI - 110008. The scope is strictly Supply of Goods with no BOQ items indicated. The tender emphasizes Manufacturer Authorization and requires OEM/Original Service Provider details to accompany bids. Product categorization remains generic, covering cartridge type, color, model compatibility, and minimum yield, with no disclosed estimated value or dates. A strong differentiator is the emphasis on OEM authorization and a clear goods-only supply model. This tender may attract suppliers offering compatible or OEM cartridges who can demonstrate direct OEM support. The lack of BOQ items suggests a broad applicability to standard printer consumables, with emphasis on the authenticity and traceability of the supplied products.

Technical Specifications & Requirements

  • Product class and category: Generic cartridge/consumable for printers and multifunction devices
  • Printer/Machine compatibility: Generic brand compatibility; model numbers to be provided by bidder
  • Type and color: Generic cartridge/ink, color variants to be declared by supplier
  • Minimum yield: Not specified in the data; bidders should propose cartridge yield aligned with standard pages per cartridge
  • OEM authorization: Required via Manufacturer Authorization/Certificate with full OEM details
  • Scope: Supply of Goods only; no service or installation duties implied
  • Documentation: Include OEM authorizations, product specifications, and compliance data

Terms, Conditions & Eligibility

  • EMD/financial security: Not disclosed in the provided data
  • Manufacturer authorization: Mandatory; submit with OEM/distributor details (name, designation, address, email, phone)
  • Bid scope: Only supply of goods; no servicing obligations
  • Documentation: Include GST, PAN, experience certificates, and any OEM authorization documents as applicable
  • BOQ: No items listed; bidders should prepare to supply standard toner/ink cartridges that meet generic specifications
  • Compliance: Adhere to tender terms and provide clear product specifications and compatibility data

Key Specifications

  • Product category: toner/ink cartridges and printer consumables

  • Compatibility: generic printer brands; bidder to specify which OEM models are supported

  • Color: all standard cartridge colors to be declared by bidder

  • Minimum yield: pages per cartridge to be proposed by bidder

  • Documentation: OEM authorization required; supplier must provide full OEM details

Terms & Conditions

  • Manufacturer authorization with OEM details is mandatory

  • Supply of goods only; no installation or service commitments

  • Documentation must include GST, PAN, and relevant certificates

Important Clauses

Payment Terms

Not specified in provided data; bidders should seek clarity during bid submission

Delivery Schedule

Not specified; bidders to propose delivery timelines with order placement

Penalties/Liquidated Damages

Not disclosed; bidders should request LD terms if applicable

Bidder Eligibility

  • Manufacturer Authorization from OEM or Original Service Provider with full contact details

  • Ability to supply toner/ink cartridges suitable for generic printers and multifunction devices

  • Compliance with standard procurement documentation (GST, PAN, experience certificates) and OEM documentation

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Product Class of Cartridge OEM
GENERIC Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable HP
GENERIC Type of Cartridge/Consumable Toner Cartridge
GENERIC Color of the Ink/Toner Black
GENERIC Model Number of OEM's Printer/OEM's Multi Function Machine HP LaserJet Ent M1139 Printer, HP LaserJet Ent M1219nf Printer, HP LaserJet M1136 MFP Printer, HP LaserJet M1213nf MFP Printer, HP LaserJet M1216nfh MFP Printer, HP LaserJet P1007 Printer, HP LaserJet P1008 Printer, HP LaserJet P1106 Printer, HP LaserJet P1108 Printer, HP LaserJet Pro M1218nfs MFP Printer, HP LaserJet Pro M202d Printer, HP LaserJet Pro M202dw Printer, HP LaserJet Pro M202n Printer, HP LaserJet Pro MFP M126a Printer, HP LaserJet Pro MFP M126nw Printer, HP LaserJet Pro MFP M128fn Printer, HP LaserJet Pro MFP M128fw Printer, HP LaserJet Pro MFP M226dn Printer, HP LaserJet Pro MFP M226dw Printer
GENERIC Model Number of OEM's Printer Cartridge/Consumable HP 88X Blk Contract LJ Toner Cartridge-CC388XC
GENERIC Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) 1001 to 2000, 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar supply of printer consumables

4

Financial statements or turnover proof (as applicable)

5

EMD/Security deposit documents (if required by bidders' terms)

6

Technical bid documents describing cartridge specifications, colors, yield, and compatibility

7

OEM authorization certificates or Manufacturer Authorization

Frequently Asked Questions

How to bid for toner cartridges tender in West Delhi 2025 with Northern Railway

Bidders should prepare Manufacturer Authorization from the OEM, submit GST and PAN, provide experience certificates for similar cartridge supply, and attach technical specifications for each cartridge (color, yield, compatibility). The bid is for supply of goods only; ensure OEM data and product compatibility are clearly stated.

What documents are required for the printer consumables tender in Delhi

Required documents include GST certificate, PAN, experience certificates for similar supply, financial statements, OEM/Manufacturer Authorization, and technical bid detailing cartridge type, color, model compatibility, and minimum yield. Ensure the OEM authorization has full contact details and is current.

What are the technical specifications for toner cartridges in this procurement

Specifications focus on cartridge type, color options, model compatibility, and minimum yield. Bidders must declare the minimum pages per cartridge and confirm compatibility with generic printer brands. Provide OEM compatibility data and product datasheets to support claims.

When is the delivery timeline for the Northern Railway cartridge supply

The tender data does not specify a delivery schedule. Bidders should propose a realistic delivery timeline with orders, aligning with supply of goods only terms and any station or depot requirements, then confirm acceptance in the bid submission.

What are the EMD and payment terms for this cartridge tender

The tender data does not disclose an EMD amount or payment schedule. Bidders must seek explicit clarification on EMD requirements and propose payment terms in their bid, ideally covering lead times, acceptance, and any advance or milestone payments.

What brands or OEM authorizations are acceptable for this Delhi cartridge bid

The tender requires Manufacturer Authorization from the OEM or Original Service Provider. Bidders should supply the OEM certificate with current validity, complete contact details, and product range coverage to prove direct supply capability for the stated consumables.

How to verify cartridge compatibility for Indian Railways printers

Submit detailed cartridge datasheets, model numbers, and compatibility matrices for the printers or MFDs used by Northern Railway. Include color variants, yield ratings, and any testing reports confirming reliability with the specified models.

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