GEM

Uttar Pradesh Police Department High End Laptop Tender 2025 - Q2 Notebook with OEM Authorization & Data Sheet Compliance

Posted

31 Oct 2025, 09:35 pm

Deadline

11 Nov 2025, 10:00 am

Value

₹1,00,000

Location

BIJNOR , UTTAR PRADESH

Progress

Issue31 Oct 2025, 09:35 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirement: OEM authorization from the original equipment manufacturer or service provider must be included with bid
  • • Technical documentation: Mandatory Data Sheet upload; ensure parameter match to offered laptop specifications
  • • Turnover criteria: Minimum average annual turnover for bidder and OEM over last 3 financial years; audited or CA/Cost Accountant certificate required
  • • Quantity flexibility: Option to increase/decrease order quantity up to 25% at contracted rates during and after contract
  • • Delivery terms: Delivery period linked to last date of original delivery order; minimum 30 days for any extended period
  • • Compliance risk: Mismatch between Data Sheet and product specs can lead to bid rejection
  • • Procurement scope: Government police procurement to enhance operational digital capabilities in Uttar Pradesh
  • • Financial health: Bidder must not be under liquidation or insolvency; must upload undertaking

Tender Overview

The Uttar Pradesh Police Department, under the Home Department Uttar Pradesh, invites bids for a High End Laptop - Notebook (Q2) with an estimated value of ₹100,000. The scope centers on supplying advanced notebooks to support police operations; the BoQ shows zero items, suggesting a focused, value-based procurement rather than bulk cataloging. Key differentiators include OEM authorization requirements and a quantified 25% quantity option during contract execution. Bidders must include manufacture data sheets and ensure data sheet alignment with offered devices. Location-specific procurement is aimed at strengthening digital policing capabilities in Uttar Pradesh.

Technical Specifications & Requirements

  • Product category: High end laptop notebook (Q2); no explicit serial specs published in the tender text, but data sheets must match offered devices.
  • Data sheet requirement: Upload Data Sheet with bid; cross-check against product parameters to avoid rejection.
  • Manufacturer Authorization: OEM/Original Service Provider authorization required; include name, designation, address, email, phone.
  • Turnover criteria: Both bidder and OEM must meet minimum average annual turnover for the last 3 years; provide audited balances or CA/Cost Accountant certificate.
  • EMD/financial standing: No EMD explicitly listed in data; bidders must ensure financial eligibility per turnover clause and non-liquidation status.
  • Delivery flexibility: Option to increase quantity up to 25% during contract; delivery period adjusts per the option clause with minimum 30 days.
  • Data integrity: Any mismatch between data sheet and offered parameters may lead to bid rejection.

Terms, Conditions & Eligibility

  • Data sheet alignment with product; mandatory upload.
  • OEM authorization required for authorized distributors.
  • Turnover criteria: Minimum average annual turnover for bidders and OEMs over the last 3 years; provide certified financials.
  • Financial health: Bidders must not be under liquidation or court receivership; upload compliance undertaking.
  • Flexibility clause: 25% quantity variation allowed during/after contract with corresponding delivery time adjustments.
  • No BOQ items published; focus on compliant supply of high end notebooks to police operations.

Key Specifications

  • Product/service: High End Laptop - Notebook (Q2)

  • Quantity: Not specified in BoQ; estimated value ₹100000

  • Data Sheet: Must be uploaded and match offered parameters

  • Turnover: Last 3 years; audited balances or CA certificate

  • OEM turnover: As per bid document

  • Delivery: Option to increase quantity up to 25% with corresponding delivery time calculation

Terms & Conditions

  • Delivery period adjusted by option clause with minimum 30 days

  • 25% quantity variation allowed during contract at contracted rates

  • OEM authorization and data sheet alignment are mandatory

  • Bidder and OEM must meet 3-year turnover requirements

Important Clauses

Payment Terms

Not explicitly defined in the tender text; standard government practice applies after supply verification

Delivery Schedule

Delivery starts from last date of original delivery order; extended periods follow option clause with 30-day minimum

Penalties/Liquidated Damages

No explicit penalties stated; implied risk managed via standard terms in supplier contract

Bidder Eligibility

  • Not under liquidation or court receivership; provide undertaking

  • Must meet minimum 3-year turnover for bidder and OEM

  • Provide OEM authorization from laptop manufacturer or service provider

AI-Powered Bidder Prediction

Companies most likely to bid

Unlock Bidder Insights

AI predictions on likely bidders

Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements or CA/Cost Accountant certificate showing turnover for last 3 years

4

OEM authorization / Manufacturer authorization documents

5

Data Sheet of the laptop offered

6

Bidder undertaking regarding non-liquidity / financial standing

7

Any other bidder qualification certificates as per terms

Frequently Asked Questions

How to bid for the UP police laptop tender in Uttar Pradesh 2025

Bidders must submit GST and PAN, provide 3-year turnover certificates (audited or CA/Cost Accountant), attach OEM authorization, and upload a laptop Data Sheet with matching specifications. Ensure no liquidation status and address all 25% quantity variation terms. Delivery terms follow the original order date with minimum 30 days for extensions.

What documents are required for the High End Laptop bid in UP

Required documents include GST certificate, PAN, 3-year turnover proof, OEM authorization, product Data Sheet, and an undertaking confirming financial stability. Also include any relevant technical compliance certificates and bidder qualification documents as per tender terms.

What standards or certifications are needed for UP laptop procurement

The tender requires OEM authorization and a Data Sheet alignment; while explicit IS/ISO standards are not specified, bidders should provide standard industry compliance data and ensure data sheet matches offered device capabilities. Ensure financial and non-liquidity certifications are provided.

When is the delivery period for quantity variations in the UP tender

Delivery terms allow a 25% quantity variation at contracted rates; the delivery period begins from the last date of the original delivery order, with extended time calculated as (additional quantity / original quantity) × original delivery period, minimum 30 days.

What qualifies as Turnover eligibility for this laptop tender in UP

Bidder must show minimum average annual turnover for the last 3 financial years ending 31st March; provide audited balance sheets or CA/Cost Accountant certificate. OEM turnover also must meet the specified criteria per bid document.

How to prepare the OEM authorization for the UP laptop bid

Provide an official Manufacturer Authorization stating OEM name, designation, address, email, and phone; must accompany bid and clearly authorize the bidder as the distributor/service provider for the offered high end laptop.

What are the key submission requirements for the UP laptop tender

Bid submission requires: Data Sheet, OEM authorization, turnover proofs, GST, PAN, and an undertaking on financial health; ensure no data sheet mismatch with the offered device parameters to avoid rejection.

Which city and department is issuing the high end laptop tender in 2025

The tender is issued by the Police Department under the Home Department of Uttar Pradesh; the procurement is targeted at UP-based police operational requirements with a value around ₹100,000.

Similar Tenders

High End Laptop - Notebook

Department of Agricultural Research and Education (DARE)

MUMBAI, MAHARASHTRA

View Details

High End Laptop - Notebook

Department of Electronics and Information Technology

SRINAGAR, JAMMU & KASHMIR

EMD: ₹39,744
Est: ₹19.9 L
View Details