GEM

Office Of Dg (ace) Manpower Outsourcing Services Tender Admin Data Entry Multi-tasking Staff DRDO India 2025

Posted

28 Oct 2025, 02:35 pm

Deadline

07 Nov 2025, 11:00 am

Location

PUNE , MAHARASHTRA

Progress

Issue28 Oct 2025, 02:35 pm
AwardPending
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Quantity

5

Bid Type

Single Packet Bid

Categories 3

SERVICES RECRUITMENT SERVICES DATA ENTRY

Tender Overview

The Office Of Dg (ace) under the Department Of Defence Research & Development invites bids for Manpower Outsourcing Services on Fixed Remuneration for Admin, Data Entry Operator, and Multi-tasking staff across the DRDO ecosystem. The scope covers non-IT technical staffing including Graduate and High School level roles, with no BOQ items published. A key distinguishing clause allows the buyer to adjust contract quantity or duration by up to 25% at bid issuance and again post-issue. The service provider must establish an office in the state of the consignee. The opportunity relies on mandated salary payment by the provider to deployed staff, with statutory documentation supplied along with payment records. No estimated value or EMD is disclosed in the current tender data.

Technical Specifications & Requirements

  • No product specifications are published; focus rests on manpower categories: Admin; Data Entry Operator; Multi-tasking Staff; Open to Graduate and High School qualifications.
  • Critical contractual levers include: up to 25% variation in quantity or duration pre- and post-issuance; service provider salary payments first, with employer PF and ESIC documented; demonstration of an office in the consignee’s state with documentary evidence.
  • No BOQ quantities or technical performance metrics are available; tender emphasizes contractual and compliance controls rather than hardware or software specs.
  • Proposers should anticipate commercial terms surrounding staffing availability, statutory compliance, and transparent payroll documentation.

Terms & Eligibility

  • EMD details not disclosed in the provided data; bidders should verify in tender ATC/TCs.
  • Bidder must maintain an office in the state of consignee with documentary evidence.
  • Salaries/wages must be paid by the service provider upfront to staff deployed at buyer locations, with PF/ESIC documentation and bank statements supplied during claims.
  • Contract quantity/duration may be revised by up to 25%; acceptance of revised terms is mandatory.
  • No BOQ items or start/end dates provided; bidders should prepare for flexible timelines and headcount planning.

Key Specifications

  • Product/Service: Manpower Outsourcing Services (Fixed Remuneration) for Admin, Data Entry Operator, Multi-tasking Staff

  • Key requirement: Service provider salary payments upfront with PF/ESIC documentation

  • Office presence: Service provider must have an office in the state of consignee (with evidence)

  • Variation rights: Quantity or duration can be adjusted up to 25% at contract initiation and post-issuance

  • No BOQ items or explicit quantitative deliverables published; emphasis on compliance and staffing capability

Terms & Conditions

  • Up to 25% variation in contract quantity or duration at issue and post-issuance

  • Service provider must pay salaries/wages first and supply PF/ESIC documents with claims

  • Office of service provider required in the consignee state with documentary proof

Important Clauses

Payment Terms

Salaries/wages to contracted staff deployed at buyer location must be paid by the service provider first, with PF/ESIC documentation and bank statements provided during reimbursement claims.

Delivery Schedule

No explicit delivery milestones; tender emphasizes staffing availability and establishment of local office as a precondition.

Penalties/Liquidated Damages

Not specified in available data; bidders should review ATC for potential penalties related to staffing performance or compliance.

Bidder Eligibility

  • Experience in manpower outsourcing for administrative or data-entry roles

  • Demonstrated ability to furnish staff with fixed remuneration and statutory compliance

  • Proof of an office located in the consignee state with documentary evidence

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for manpower outsourcing

4

Financial statements (audited if available)

5

Proof of office in the consignee state (address proof, registration)

6

PF and ESIC registration certificates and corresponding compliance documents

7

Technical bid documents and any OEM authorizations (if applicable)

8

Any applicable EMD/Security deposit documents (as per ATC)

Frequently Asked Questions

How to bid for manpower outsourcing tender in not disclosed location?

Bidders should verify ATC details for the required staff categories (Admin, Data Entry, Multi-tasking), ensure fixed remuneration terms, and establish an office in the consignee state with documentary evidence. Prepare payroll records showing upfront salary payments and PF/ESIC compliance, and be ready for up to 25% contract variation.

What documents are required for eligibility in this DRDO staffing tender?

Submit GST registration, PAN, company registration, experience certificates for similar outsourcing, financial statements, EMD (if applicable), technical bid, and OEM authorizations where needed. Provide PF/ESIC compliance proofs and bank statements for salary payments to deployed staff.

What are the key contractual variations allowed in this tender?

The buyer may increase or decrease contract quantity or duration by up to 25% at the time of issue and after contract issuance. Bidders must accept revised quantity or duration without objection and adjust staffing plans accordingly.

What is required regarding office presence for the service provider?

An office of the service provider must be located within the state of the consignee, supported by documentary evidence. This is a mandatory eligibility criterion to participate and ensures local oversight and service continuity.

What are the salary payment terms for staff under this contract?

Salaries must be paid by the service provider upfront, with subsequent reimbursement claims to the buyer supported by PF/ESIC documentation and bank statements showing the payments to staff.

Are BOQ items or delivery timelines specified in this tender?

No BOQ items or explicit delivery milestones are published. Bidders should plan on staffing availability, onboarding timelines, and alignment with DRDO needs while ensuring statutory compliance and local office readiness.

What standards or certifications are required for manpower suppliers?

While specific standards are not listed, bidders should demonstrate statutory compliance (PF/ESIC), GST, and employee payroll controls, plus documentary evidence of local office presence. Prepare for potential ATC references to any standard requirements.

How will payment be processed for staffing services under this tender?

Provider salaries are paid upfront by the supplier; reimbursement from the buyer will occur after submitting all statutory documents and payroll evidence. Ensure timely payroll processing and maintain transparent payroll records for audits.