GEM

Indian Army Procurement: LOGIC CARD BROTHER MFC L5900DW PRINTER, EPSON L3110 PRINTER PARTS & TONER CARTRIDGES Tender 2025

Posted

21 Oct 2025, 09:25 pm

Deadline

01 Nov 2025, 09:00 am

Location

AMRITSAR , PUNJAB

Progress

Issue21 Oct 2025, 09:25 pm
AwardPending
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Quantity

5

Category

LOGIC CARD BROTHER MFC L5900DW PRINTER

Bid Type

Two Packet Bid

Key Highlights

  • • Brand requirements: BROTHER MFC L5900DW parts (drum unit, toner cartridge, and related items) and EPSON L3110 gear sets and waste ink pads
  • • Technical certifications: ensure parts compatibility with specified printer models; provide documentation proving compatibility
  • • Special clauses: 25% quantity adjustment during contract; delivery time recalculation using (additional/original) × original delivery period with minimum 30 days
  • • Eligibility: minimum average annual turnover over last 3 financial years; documented past experience with contracts of similar scope
  • • Warranty/AMC: not specified; bidders should seek clarity in tender documents and include post-sale support details
  • • Penalties: acceptance/rejection clause for material quality and compatibility; ATC reserves purchaser rights

Categories 5

LASER PRINTERS PRINTER PARTS AND ACCESSORIES CARTRIDGE PRINTER COMPUTER PERIPHERAL GEAR

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for logic card components and printer consumables across multiple brands, including BROTHER MFC L5900DW PRINTER parts (drum unit, toner cartridge, and related items), EPSON L3110 PRINTER gear sets and waste ink pads. Section items indicate a five-line BOQ with unspecified quantities, but the scope clearly targets replacement parts and consumables for common office and field printers. The notice emphasizes sample submission before bid close and adherence to ATC clauses. The procurement aims to ensure ready-to-use printer spares and consumables for ongoing operations, with flexibility to adjust quantities by up to 25% during contract execution.

Technical Specifications & Requirements

  • Product categories: printer parts and consumables (Brother MFC L5900DW, Epson L3110) and related accessories (drum unit, toner cartridge, waste ink pad, gear sets)
  • Minimum supplier capability: supply of multi-brand printer components and ability to provide samples by the bid deadline
  • Reference standards: not specified; bidders should demonstrate compatibility with listed models and provide equivalent part numbers where applicable
  • Delivery terms: delivery period as per option clause; initial delivery aligned with specified orders, extended delivery times calculated by formula when quantities change
  • Documents: turnover evidence, past project experience documentation, and audit/compliance proofs
  • ATC: acceptance or rejection of material by purchaser based on quality and compatibility

Terms, Conditions & Eligibility

  • EMD: Not explicitly stated; bidders should verify in bid documents and prepare compliant security deposit if required
  • Turnover: average annual turnover for last three financial years required; documentation via audited statements or CA/CoA certificate
  • Experience: proof of past experience through contracts, invoices, execution certificates, or third-party notes
  • Sample: bidder must submit a sample before bid submission end date
  • Delivery: option to alter quantity by up to 25% during contract; delivery time calculation every scenario as per clause
  • Payment: standard terms to be confirmed in T&C; ensure compliance with organization ATC
  • Eligibility: organization must be capable of supplying multi-brand printer parts for Brother and Epson models

Key Specifications

  • Product/service names: BROTHER MFC L5900DW printer parts (drum unit, toner cartridge, related consumables), EPSON L3110 printer gear sets and waste ink pads

  • Quantities: not specified in BOQ; bidder to align with purchase orders and option clause

  • EMD/Value: not explicitly stated; verify in tender docs

  • Experience: proof via contracts, invoices or client execution certificates

  • Quality/Standards: compatibility with listed printer models; no explicit ISO/IS standards documented

Terms & Conditions

  • Key Term 1: Quantity flexibility up to 25% during contract execution

  • Key Term 2: Turnover evidence required for last 3 financial years

  • Key Term 3: Sample submission before bid closure and material acceptance/rejection rights reserved

Important Clauses

Payment Terms

Detailed payment terms to be provided in final T&C; bidders should expect standard Govt terms with possible milestone payments on delivery and acceptance

Delivery Schedule

Delivery period governed by option clause; additional time = (increased quantity / original quantity) × original delivery period with minimum 30 days

Penalties/Liquidated Damages

Material acceptance/rejection may lead to penalties or LD as per ATC; penalties likely tied to delivery delays or non-conformance

Bidder Eligibility

  • Minimum average annual turnover over last 3 financial years as per bid document

  • Past experience proving supply of printer parts or consumables to government or large organizations

  • Ability to submit samples before bid deadline and provide OEM authorizations if required

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 LOGIC CARD BROTHER MFC L5900DW PRINTER LOGIC CARD BROTHER MFC L5900DW PRINTER 1 nos wkspoc6023 30
2 DRUM UNIT BROTHER MFC L5900DW PRINTER DRUM UNIT BROTHER MFC L5900DW PRINTER 1 nos wkspoc6023 30
3 TONER CARTRIDGE BROTHER MFC L5900DW PRINTER TONER CARTRIDGE BROTHER MFC L5900DW PRINTER 1 nos wkspoc6023 30
4 WASTE INK PAD EPSON L3110 PRINTER WASTE INK PAD EPSON L3110 PRINTER 1 nos wkspoc6023 30
5 GEAR SET EPSON L3110 PRINTER GEAR SET EPSON L3110 PRINTER 1 nos wkspoc6023 30

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements or CA/CoA turnover certificate for last 3 financial years

4

Past experience proof: contract copies with invoices and client execution certificates

5

Bill of materials or part compatibility declarations for BROTHER MFC L5900DW and EPSON L3110

6

Sample submission document before bid deadline

7

OEM authorizations or distributor/partner certificates if applicable

8

Any other technical compliance certificates or quality assurances referenced in terms

Frequently Asked Questions

How to bid for printer parts tender in Indian Army 2025?

Bidders must submit GST, PAN, turnover proof for last 3 financial years, past experience evidence (contracts, invoices or client certificates), and a sample before the bid deadline. Ensure BROTHER MFC L5900DW and EPSON L3110 compatibility documentation and any OEM authorizations are attached.

What documents are required for Indian Army printer consumables tender in 2025?

Submit GST certificate, PAN, audited financial statements or CA turnover certificate, past project experience with contract/invoice proof, OEM authorizations if applicable, and the required sample. Ensure compliance with ATC and provide proof of sample submission before closing date.

What are the technical specifications for BROTHER and EPSON printer parts?

Parts include drum units and toner cartridges for BROTHER MFC L5900DW, and gear sets plus waste ink pads for EPSON L3110. Provide compatibility declarations, model-specific part numbers, and any alternative equivalents clearly. No universal specifications are listed in the notice.

When is the delivery period for quantity adjustments in this tender?

Delivery time follows the option clause: additional time equals (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. The purchaser may extend to the original delivery period during option exercise.

What is required for past project experience in this bid?

Provide contract copies with invoices, client execution certificates, or third-party notes validating successful service/supply. Self-certification by the bidder on invoices is acceptable. Ensure documents demonstrate relevant printer parts or consumables supply experience.

What are the eligibility criteria for turnover in this tender?

Bidders must show a minimum average annual turnover for the last three financial years, verified by audited statements or CA certificate. If the bidder is newly incorporated, turnover is calculated on completed years post-incorporation.

Is a sample mandatory for submission and what should it include?

Yes, a sample must be submitted before bid closing. Include actual part samples for BROTHER MFC L5900DW drum unit, toner cartridge, and EPSON L3110 gear set/waste ink pad, plus any compatibility assessments and test results to confirm conformity.

What brands and models are specifically referenced in this tender?

Referenced models are BROTHER MFC L5900DW and EPSON L3110. Bidders should provide model-specific parts and compatibility declarations or equivalent OEM-approved substitutes, with clear cross-reference to part numbers.