GEM

West Central Railway Thermal Imager Tender Bina MP 2025 - IS 9000 Conformity, NABL Testing, 30-Month OEM Warranty

Posted

17 Oct 2025, 06:21 pm

Deadline

27 Oct 2025, 02:00 pm

EMD

₹79,800

Location

BHOPAL , MADHYA PRADESH

Progress

Issue17 Oct 2025, 06:21 pm
AwardPending
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Quantity

6

Bid Type

Two Packet Bid

Categories 1

THERMAL IMAGER

Tender Overview

West Central Railway (Indian Railways) invites bids for the supply, installation, testing and commissioning of a thermal imager system at the specified TRD BINA, Madhya Pradesh. The scope includes delivery, on-site installation, training, and post-installation support. The procurement emphasizes OEM-only quoting with authorized dealer support, pre-dispatch inspection by RITES, and a robust after-sales network across India. The estimated value is aligned with the provided EMD of ₹79,800 and requires a minimum 30-month warranty post-acceptance, with emphasis on NABL/ILAC conformity tests.

  • Location: Bina, Madhya Pradesh; Buyer: West Central Railway; Category: thermal imager (Q2)
  • Key differentiators: OEM-only quote, required test certificates, and on-site training
  • Unique aspects: required pre-dispatch inspection and long-term service presence with nearby centers

Technical Specifications & Requirements

  • Product: Thermal imager with both standard and telephoto lens specifications; lens FOV (horizontal/vertical) and IFOV values to be provided for standard and telephoto configurations
  • Performance: detector resolution (minimum), temperature range and accuracy, minimum focus distance, frame rate, spectral band in micrometers, and NETD
  • Display/Storage: display type and size, storage medium, file formats, built-in camera resolution, and image transfer interface
  • Environment: operating temp/humidity, IP protection, safety certification; conform to IS standards for environmental tests
  • Certifications/Tests: conformity to Dry Heat (IS:9000/Part-3/Section-5/1977), Cold Test (IS:9000/Part-2/Section-4/1977), Damp Heat (40°C, 95% RH, 2 cycles)
  • Deliverables: test certificates, OEM authorization, installation manuals, and training materials

Terms, Conditions & Eligibility

  • EMD: ₹79,800; eligible bidders must submit EMD as specified and provide performance documentation of past deliveries (min 30% past supply experience) with PO copies or completion certificates
  • Warranty: minimum 30 months; OEM warranty certificates to be submitted at delivery; onsite service network and training as part of scope
  • OEM requirement: only OEMs may quote; authorized dealers require OEM authorization
  • Inspection: pre-dispatch by BY RITES; post-receipt inspection at consignee site; supplier to provide demonstration and training to TRD staff
  • Documentation: bidders must upload all demanded certificates and test reports; proof of purchase from OEM or authorized dealer with installation, testing, and training details
  • Delivery: includes installation and commissioning at TRD Bina location; demonstration and sample submission prior to bulk supply
  • Penalties/Warranty: breakdown rectification during guarantee period; service center proximity details to be uploaded

Key Specifications

  • Product category: Thermal imager with standard and telephoto lens options

  • Key specs to be provided: Horizontal/Vertical field of view for standard and telephoto lenses

  • IFOV values for standard, telephoto, and spatial resolution

  • Detector resolution (minimum) and temperature range/accuracy

  • Minimum focus distance, frame rate (Hz), infrared spectral band (micrometers)

  • Display type and size; storage medium; file formats

  • Built-in camera resolution (MP), image transfer interface, focusing features

  • Power: battery chemistry and compatible charger

  • IP protection rating and safety certification

  • Conformity to IS:9000 Dry Heat, Cold Test, Damp Heat requirements

Terms & Conditions

  • EMD amount ₹79,800; submission with bid and performance documentation

  • Only OEMs may quote; authorized dealer with OEM authorization accepted

  • Pre-dispatch inspection by RITES; post-delivery V&V at consignee site

  • 30-month OEM warranty; service centers details to be uploaded

  • Delivery, installation, training included; proof of purchase from OEM required

Important Clauses

Payment Terms

Payment terms aligned with delivery, installation and acceptance; EMD due at bid submission; OEM warranty certificates to accompany delivery

Delivery Schedule

Supply, installation, testing and commissioning at TRD BINA MP; demonstration prior to bulk supply; sample submission before bulk supply

Penalties/Liquidated Damages

Warranty-based service and downtime rectification during warranty; penalties as per contract for non-compliance

Bidder Eligibility

  • OEM-only quoting with authorized dealer acceptable via OEM authorization

  • Past performance evidence: minimum 30% of past supply orders for similar items with PO/completion certificates

  • Conformity to IS 9000 environmental and safety testing; NABL/ILAC test reports required

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
LENS MEASUREMENTS FEATURES Horizontal Field of View of Standard lens (degree) 26-30
LENS MEASUREMENTS FEATURES Vertical Field of View of Standard lens 20-25
LENS MEASUREMENTS FEATURES Horizental Field of View of Telephoto lens 9-12
LENS MEASUREMENTS FEATURES Vertical Field of View of Telephoto lens 7-12
LENS MEASUREMENTS FEATURES IFOV of Standard lens (mRad) 2.1
LENS MEASUREMENTS FEATURES IFOV of Telephoto Lens (mRad) 0.7
LENS MEASUREMENTS FEATURES IFOV of (Spatial resolution) (mRad) 1.31
PERFORMANCE FEATURES Detector Resolution (minimum) (pixel) 300000
PERFORMANCE FEATURES Temperature Range of Objects (Degree Celsius) -20 to 650
PERFORMANCE FEATURES Temperature measuring accuracy of reading (or better) ± 2% oC
PERFORMANCE FEATURES Minimum Focus distance 10.0
PERFORMANCE FEATURES Image capture frequency/ frame rate (Hz) N ≥ 9
PERFORMANCE FEATURES Image Detector Type Uncooled focal plane array (FPA)Vox/ Asi/BST/Silicon
PERFORMANCE FEATURES Thermal sensitivity (NETD) 0.05
PERFORMANCE FEATURES User selectable Emissivity setting/correction Between 0.01 and 1
PERFORMANCE FEATURES Infrared spectral band (micrometer) Between 8 and 12
DISPLAY Display Type 3.5” Colour Touchscreen
DISPLAY Display size 3.5
GENERAL FEATURES Storage medium Inbuilt Memory
GENERAL FEATURES File formats JPEG
GENERAL FEATURES Built-in digital camera/ Visual Camera Resolution (Mpixel) 4
GENERAL FEATURES Interface for image transfer SD Memory card
GENERAL FEATURES Focus Manual
OPERATING CONDITION Minimum Operating Temperature -10.0
OPERATING CONDITION Maximum Operating Temperature 50.0
OPERATING CONDITION Operating Humidity (RH) 90.0
POWER REQUIREMENT chemistry of the battery lithium ion
POWER REQUIREMENT Suitable charger/adapter provided yes
CERTIFICATION & SAFETY IP Protection IP54
CERTIFICATION & SAFETY Safety certification UL, CE
TEST REPORT DETAILS & TESTS conformity to Dry Heat for 16 hrs at a maximum temp in accordance with IS:9000/part-3/section-5/1977 latest Yes
TEST REPORT DETAILS & TESTS conformity to Cold Test for 4 hrs at a minimum temp in accordance with IS:9000/part-2/section-4/1977 latest Yes
TEST REPORT DETAILS & TESTS conformity to Damp Heat (Cyclic)Test for 2 Cycles of 24 h each at a temp of 40 degree C & 95% RH Yes

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates and PO copies (minimum 30% past supply evidence)

4

Financial statements / annual reports

5

EMD payment proof (DD/online receipt)

6

OEM authorization or authorized dealer letter

7

Technical compliance certificates and NABL/ILAC test reports

8

Installation, commissioning, and training plan

9

Product manuals and warranty certificates

10

Test certificates and safety certifications

Frequently Asked Questions

How to bid for the thermal imager tender in Bina MP 2025?

Bidders must be OEMs or OEM-authorized dealers, submit EMD of ₹79,800, provide past supply evidence (min 30%), NABL/ILAC test reports, OEM authorization, installation/training plan, and ensure IS 9000 conformity for environmental tests. Ensure pre-dispatch inspection by RITES and post-installation acceptance.

What documents are required for West Central Railway thermal imager bid 2025?

Submit GST, PAN, financial statements, PO copies or completion certificates, OEM authorization, test certificates (NABL/ILAC), installation and training plan, warranty certificates, and demonstration/proof of purchase from OEM with sample submission prior to bulk supply.

What standards and tests are mandated for the thermal imager?

Conformity to Dry Heat (IS:9000/Part-3/Section-5/1977), Cold Test (IS:9000/Part-2/Section-4/1977), and Damp Heat (40°C, 95% RH, 2 cycles). NABL/ILAC testing reports must accompany bid and be available at delivery.

What is the required warranty period for the thermal imager contract?

Minimum 30 months warranty from final acceptance or post-installation testing, with OEM warranty certificates provided at delivery and a service network nationwide for after-sales support.

Who conducts pre-dispatch inspection for this tender in Bina?

Inspection is conducted by Nominated Inspection Agency on behalf of the buyer; for this tender, pre-dispatch inspection at seller premises is performed by BY RITES if clause is selected, followed by post-receipt checks at the consignee site.

Can authorized dealers participate in the thermal imager bid 2025?

Yes, authorized dealers can participate provided they present OEM authorization letters; only OEMs or OEM-authorized dealers with proper documentation are considered responsive and will undergo pre-dispatch inspection.