GEM

Hindustan Aeronautics Limited Security Equipment Procurement Bangalore Karnataka 24-month Warranty 45-day Payment 2025

Bid Publish Date

06-Nov-2025, 3:48 pm

Bid End Date

05-Dec-2025, 3:00 pm

Bid Opening Date

05-Dec-2025, 3:30 pm

Location

BANGALORE , KARNATAKA

Progress

Issue06-Nov-2025, 3:48 pm
AwardPending
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Quantity

11

Category

ITEM 1

Bid Type

Two Packet Bid

Key Highlights

  • • HAL Overhaul Division, Bangalore contract for security equipment procurement
  • • 24-month standard HAL warranty with 95% uptime requirement during warranty
  • • 100% payment within 45 days after installation, acceptance and commissioning
  • • Quantity flexibility up to 50% increase/decrease at contracted rates
  • • Mandatory data sheet alignment and vendor code creation documents (PAN, GSTIN, cancelled cheque, EFT mandate)

Tender Overview

Hindustan Aeronautics Limited (HAL), operating under the Department Of Defence Production, invites bids for security equipment procurement to be delivered to the HAL Overhaul Division, Bangalore, Karnataka. The tender encompasses six items, with no explicit itemwise specifications disclosed in the BOQ. The contract features a 50% quantity option at contract award and potential extension aligned with original delivery timelines. A standard HAL warranty applies, with 24 months from supply/acceptance, and a minimum uptime target of 95% during the warranty. 100% payment is stated within 45 days of installation, acceptance, and commissioning. Bidders must prepare a data sheet match and complete vendor code creation documentation (PAN, GSTIN, cancelled cheque, EFT mandate). GST will be reimbursed at actuals or prevailing rates, subject to the quoted GST rate. Delivery terms are specified for HAL Overhaul Division, Bangalore. Unique terms include data-sheet verification and post-award quantity adjustments at contracted rates.

Technical Specifications & Requirements

  • Delivery location: HAL Overhaul Division, Bangalore
  • Warranty: 24 months from supply/acceptance; defects remedied at supplier cost; replacement/renewal free during warranty; minimum uptime of 95%; to-and-fro freight/insurance covered by supplier
  • Payment terms: 100% payment within 45 days of receipt, acceptance, and commissioning
  • Option clause: Purchaser may increase/decrease quantity up to 50% at contract rates; extended delivery time calculated as (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days
  • Documentation: Data Sheet of offered products; PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation
  • GST: Reimbursement as per actuals or applicable rates, whichever is lower, up to quoted GST percent
  • BOQ: 6 items; no explicit quantities listed in the provided data

Terms, Conditions & Eligibility

  • EMD not disclosed in the available data; bidders should assume standard EMD as per HAL policy
  • Delivery timeframe: as per option clause, with extended delivery periods
  • Warranty scope: standard HAL warranty; defect remedy and replacement at no extra cost
  • Payment cadence: 100% within 45 days post-installation/commissioning
  • Data verification: Data Sheet must match product specifications; mismatches may lead to bid rejection
  • GST compliance: GST return/reimbursement aligned with actuals or lower of quoted rate
  • Vendor registration: PAN, GSTIN, cancelled cheque, EFT mandate required for vendor code creation
  • Delivery terms: Specific to HAL Overhaul Division, Bangalore; acceptance implied via commissioning

Key Specifications

  • Security equipment procurement for HAL Overhaul Division, Bangalore

  • Warranty: 24 months with 95% uptime condition

  • Payment: 100% within 45 days of installation and acceptance

  • Option: +/-50% quantity at contract rates; extended delivery time formula

  • GST reimbursement per actuals or lower applicable rate

  • Data Sheet verification to prevent mismatch with offered product specs

Terms & Conditions

  • Delivery terms for HAL Overhaul Division, Bangalore

  • Warranty obligations with 95% uptime and cost-free replacements

  • 50% quantity variation rights at contracted rates

Important Clauses

Payment Terms

100% payment within 45 days of receipt, acceptance, and commissioning

Delivery Schedule

Option to increase/decrease quantity by up to 50%; extended delivery time formula applied

Penalties/Liquidated Damages

Not explicitly stated in data; standard HAL practices may apply for delays during warranty period

Bidder Eligibility

  • Must possess PAN and GSTIN with valid documentation

  • Data Sheet of offered products must match bid specifications

  • Vendor code creation requires EFT mandate and cancelled cheque

Bill of Quantities (BOQ) 6 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 ITEM 1 REFER SPECIFICATION FOR ITEM 1 2 pieces cmstohd 365
2 ITEM 2 REFER SPECIFICATION FOR ITEM 2 1 pieces cmstohd 365
3 ITEM 3 REFER SPECIFICATION FOR ITEM 3 1 pieces cmstohd 365
4 ITEM 4 REFER SPECIFICATION FOR ITEM 4 4 pieces cmstohd 365
5 ITEM 5 REFER SPECIFICATION FOR ITEM 5 1 pieces cmstohd 365
6 ITEM 6 REFER SPECIFICATION FOR ITEM 6 2 pieces cmstohd 365

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

Product data sheet (Data Sheet of offered products) matched to bid

6

Vendor code creation documentation

Frequently Asked Questions

How to bid for HAL security equipment tender in Bangalore Karnataka 2025

To participate, ensure PAN and GSTIN validity, submit data sheet aligned to offered products, provide cancelled cheque and EFT mandate, and complete vendor code creation. The bid requires data-sheet matching, and HAL may enforce 24-month warranty with 95% uptime during the period, plus 45-day payment terms.

What documents are required for HAL Overhaul Division procurement in Bangalore

Required documents include PAN card, GSTIN, cancelled cheque, EFT mandate certified by bank, product data sheet, and vendor code creation proof. These must accompany the bid to enable data verification and supplier eligibility for the six-item procurement.

What are the delivery terms for HAL security equipment tender in Bangalore

Delivery terms specify HAL Overhaul Division, Bangalore. The optional quantity variation allows +/-50% at contracted rates, with delivery period adjustments computed as (additional/original quantity) × original period, minimum 30 days, ensuring timely completion under extension rules.

What are the warranty requirements for HAL defence equipment procurement

The standard HAL warranty is 24 months from supply and acceptance. The supplier must remedy defects at no cost, replace faulty components, and maintain minimum uptime of 95% throughout the warranty, with supplier borne freight/insurance for replacements.

How is GST handled in HAL tender in Bangalore 2025

GST will be reimbursed at actuals or at the lower prevailing rate, limited to the quoted GST percentage. Bidders must provide GSTIN and pay GST on supply; HAL will ensure reimbursement consistent with government policy.

What is the payment schedule for HAL procurement awards in Karnataka

The tender states 100% payment within 45 days of receipt, acceptance, and commissioning. Bidders should plan cash flows accordingly and ensure timely installation, testing, and formal acceptance to avoid delays.

What is the applicability of the 50% quantity option clause in HAL tender

The purchaser may adjust quantity up to 50% at contract award and during currency. The extended delivery time uses a formula based on additional quantity, maintaining a minimum 30-day period; suppliers must price accordingly.

What standards or data verification are required for HAL data sheets

Data sheets must precisely match the bid's technical parameters. Any unexplained mismatch may lead to bid rejection. Bidders should ensure all specifications, ratings, and performance metrics align with the offered product documentation.