GEM

Indian Army Shredding Machine Tender Kanchipuram Tamil Nadu 600016 ISI/IS 550 Compliant 2025

Posted

23 Oct 2025, 11:56 am

Deadline

04 Nov 2025, 09:00 am

Value

₹85,250

Location

KANCHIPURAM , TAMIL NADU

Progress

Issue23 Oct 2025, 11:56 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

5

Bid Type

Two Packet Bid

Categories 3

PAPER SHREDDER SHREDDER MACHINE MACHINE

Tender Overview

The Indian Army, Department of Military Affairs, seeks a complete shredding machine/paper shredder for use at a location in KANCHIPURAM, TAMIL NADU (600016). Estimated value approx ₹85,250. Scope includes installation, commissioning, training, and post-warranty support within the supply. Unique terms allow a ±25% variation in order quantity and extended delivery windows based on the option clause, at contracted rates. The bidder must ensure the unit meets standard security and reliability expectations for government equipment and provide a comprehensive warranty covering the entire system.

Technical Specifications & Requirements

  • Product category: Shredding Machine / Paper Shredder intended for government use
  • Core features to demonstrate: feeding mode, cuts type, security level of cuts, working width tolerance ±5%, minimum shredding capacity (approx. 10 sheets of 75 GSM paper per ~1 mm thickness), continuous duty cycle, hourly throughput within duty limits, waste bin with capacity, robust body/frame construction
  • Service deliverables: comprehensive warranty for complete unit, Installation and Commissioning included, Training and Demonstration, Post-warranty support
  • Compliance expectations: ensure non-obsolete model with minimum residual market life of 3 years; GST compliance details and Malicious Code Certificate requirement
  • Documentation of OEM authorization and technical compliance may be required; no BOQ items provided

Terms, Conditions & Eligibility

  • Quantity flexibility: +/- 25% during contract and currency of contract with delivery time adjustments using the stated formula, minimum extension of 30 days
  • Financial standing: bidder must declare no liquidation or bankruptcy; upload undertaking
  • Compliance: product should not be end-of-life before 3 years of market life; GST to be paid per actuals; Malicious Code Certificate required
  • Invoicing: GST invoice and GST portal payment confirmation must be uploaded on GeM; certificates and documents per bid
  • Warranty/penalties: comprehensive warranty and post-warranty support; ensure installation included in scope
  • Documentation: submit required GST/PAN/experience certificates and OEM authorizations; failure to supply may lead to rejection

Key Specifications

  • Product: Shredding Machine / Paper Shredder

  • Feeding mode: specified in tender (not detailed)

  • Type of cuts: specified in tender (not detailed)

  • Security level of cuts: specified in tender (not detailed)

  • Working width: tolerance ±5%

  • Minimum shredding capacity: ~10 sheets of 75 GSM paper per 1 mm thickness

  • Duty cycle: continuous operation

  • Throughput: hourly shredded paper weight within duty cycle

  • Waste bin: provided; capacity not specified

  • Material: body/frame unspecified

  • Warranty: comprehensive warranty for complete unit

  • Installation and commissioning: included

  • Training and demonstration: included

  • Post-warranty support: required

Terms & Conditions

  • EMD amount not explicitly stated; ensure acceptable bid security per procurement norms

  • Quantity up to 25% increase/decrease at contracted rates during order and contract currency

  • Bidder must confirm financial solvency and non-bankruptcy status

  • Product must have at least 3 years residual market life and not be end-of-life

  • GST compliance and Malicious Code Certificate mandatory

  • Invoicing must include GST invoice with GST portal payment confirmation

Important Clauses

Payment Terms

GST as per actuals; payment terms aligned with GeM invoicing and supplier's GST portal submission

Delivery Schedule

Delivery period subject to option clause with extended time calculation formula and minimum 30 days extension

Penalties/Liquidated Damages

Liability for delays subject to purchase terms; LDs likely as per contract but not explicitly detailed

Bidder Eligibility

  • Not under liquidation or bankruptcy

  • Not in receivership or similar proceedings

  • Must have at least 3 years residual market life for offered product

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description and Purpose of Machine A shredding machine is a device designed to cut paper and other materials such as CDs/Visiting Cards/Credit Cards/OHP Sheets etc into small pieces, ensuring that confidential information becomes unreadable / non-restorable. These machines are commonly utilized by businesses and government agencies to securely dispose of their sensitive documents, as well as items like credit cards and CDs that are no longer needed by the organization.
Generic Construction The machine will feature an aesthetically pleasing design and robust construction, ensuring it remains stable and undistorted during operation. All rotating and moving parts will operate smoothly and securely. Key components of the shredding machine include an appropriate motor, cutting blades, a gear set, housing, and a waste basket. Additionally, the machine will be equipped with necessary safety devices to prevent accidents during use.
Features and Performance Feeding Mode Manual Feeding
Features and Performance Type of Cuts Cross Cut
Features and Performance Security Level of Cuts P4
Features and Performance Working Width (tolerance +5%) A4 (210mm)
Features and Performance Minimum Shredding Capacity (Thickness of bunch of sheets, approximate 10 Sheets of 75 GSM paper is around 1mm) > 4mm ≤ 6mm
Features and Performance Duty Cycle (continuous operation) > 60 minutes
Features and Performance Throughput (hourly shredded paper weight can be produced working @ given duty cycle) minimum 20 Kg
Features and Performance Waste Bin Provided Yes
Features and Performance Waste Bin Capacity 20 Kg
Material Material of Body / Frame / Structure of the Machine Plastics
Service, Warranty, Installation and Commissioning Comprehensive warranty for complete unit 1 year from the date of satisfactory commissioning of the machine
Service, Warranty, Installation and Commissioning Installation and Commissioning inclusive in the scope of supply Yes
Service, Warranty, Installation and Commissioning Training and Demonstration The installation and demonstration of the machine at the consignee place shall be carried out as part of installation and commissioning
Service, Warranty, Installation and Commissioning Post warranty support Agree to provide all supports and spares etc including CMC / AMC as per independent contract if placed by the buyer for 7 years from the date of commissioning

AI-Powered Bidder Prediction

Companies most likely to bid

Unlock Bidder Insights

AI predictions on likely bidders

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar shredding machine supply

4

Financial statements or proof of financial stability

5

EMD documents or equivalent security (if applicable)

6

Technical bid documents demonstrating compliance with specifications

7

OEM authorization/authorization letters from the manufacturer

8

Malicious Code Certificate as per bidder terms

9

GST invoice and GST portal payment screenshot (during submission)

Frequently Asked Questions

How to bid for shredding machine tender in Kanchipuram Tamil Nadu 2025

Bidders must submit GST registration, PAN, financial statements, and experience certificates along with OEM authorization. Ensure the machine meets continuous duty cycle, minimum shredding capacity of ~10 sheets (75 GSM) per 1 mm, and ±5% working width. Include Malicious Code Certificate and GST invoice requirements in the bid.

What documents are required for Indian Army shredder procurement in Tamil Nadu

Submit GST certificate, PAN card, experience certificates for similar supply, financial statements, OEM authorization, Malicious Code Certificate, and GST portal payment screenshot. Include technical bid demonstrating compliance with throughput, waste bin capacity, and warranty terms.

What are the technical specifications for the paper shredder tender in Tamil Nadu

Key specs include continuous operation duty cycle, minimum shredding capacity around 10 sheets of 75 GSM per 1 mm, security level of cuts, feeding mode, and throughput per hour. Ensure ±5% tolerance in working width and that installation is included in supply.

When is delivery expected for the Indian Army shredding machine contract in Tamil Nadu

Delivery timelines are governed by the option clause allowing up to ±25% quantity change; extended delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period with a minimum 30 days. Ensure compliance with this formula in the bid.

What is required for post-warranty support in this shredder tender

Bidders must include post-warranty support terms, training, and demonstration during supply, plus availability of spare parts and service response times. Ensure OEM support is available and clearly stated in the technical bid.

How to ensure GST compliance for this tender in Tamil Nadu

Quote GST as applicable and ensure GST is paid; the buyer reimburses as per actuals or applicable rates, whichever is lower, up to the quoted GST percentage. Upload GST invoice and payment confirmation screenshot during GeM submission.

What is the required warranty for the shredding machine procurement

The tender requires a comprehensive warranty for the complete unit, covering installation and commissioning within the supply scope, plus post-warranty support. Specify duration (years) and coverage for critical components in the bid.

What if the offered shredder becomes obsolete before three years

Bidders must offer models with at least 3 years residual market life; avoid end-of-life declarations by the OEM. Provide evidence of ongoing support and spare parts availability for the requested period.