GEM

National Institute Of Fashion Technology DG-Set O&M Tender New Delhi 500 Hours Package 1 2025

Posted

17 Oct 2025, 03:50 pm

Deadline

07 Nov 2025, 04:00 pm

Value

₹1,50,000

Progress

Issue17 Oct 2025, 03:50 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 4

TECHNICAL SERVICES OTHER SERVICE SERVICES POWER

Tender Overview

The National Institute Of Fashion Technology (NIFT) Head Office, New Delhi, seeks an O&M service package for a Power Generator (DG-Set) with dedicated operational and maintenance manpower for up to 500 hours. The estimated contract value is ₹150,000, covering a single package. The procurement emphasizes-on-site maintenance capability, reliable service support, and clear escalation channels. A key differentiator is the flexible quantity/duration adjustment up to 25% at issue and post-award, enabling alignment with actual generator runtime. The tender highlights OEM authorisation requirements and a structured payment/security framework. This is a government-backed maintenance contract for campus DG-Set reliability.

Technical Specifications & Requirements

  • Scope: Operation and Maintenance (O&M) services for a DG-Set with dedicated manpower.
  • Duration: Up to 500 hours of service coverage within the contract period.
  • Authorisation: Manufacturer/OEM authorization required; include OEM details (name, designation, address, email, phone).
  • Security: Performance security via Account Payee Demand Draft payable to NIFT Kolkata; scanned DD acceptable in advance with hard copy due within 15 days of award.
  • Service support: Dedicated toll-free number and clear escalation matrix for service incidents.
  • Documentation: Upload all required certificates/documents; non-compliance leads to rejection per ATC/Corrigendum.
  • Tender flexibility: 25% quantity/duration variation permitted at contract issue; same limit applies post-issuance.
  • Location context: NIFT Head Office, New Delhi; vendor must ensure timely service and compliance with local approval processes.

Terms & Eligibility

  • EMD: Not explicitly stated in data; ensure compliance with ATC/GeM terms for security deposit.
  • Payment terms: To be defined in contract; ensure readiness for milestones aligned with service delivery.
  • Certificates: Mandatory certificates must be uploaded to avoid rejection; ensure OEM authorization and service capability documents.
  • Support: Bidder or OEM must provide dedicated service hotline and escalation contacts.
  • Compliance: All terms, ATC, and corrigenda must be followed; non-submission risks disqualification.

Key Specifications

  • DG-Set Operation and Maintenance services

  • Up to 500 hours of service coverage

  • Single package scope within the contract

  • OEM/Manufacturer authorization required

  • Payment security via Demand Draft payable to NIFT Kolkata; DD acceptable with hard copy due in 15 days

  • Dedicated service hotline and escalation matrix must be provided

Terms & Conditions

  • 25% quantity/duration variation allowed at contract issue

  • OEM authorization required with full contact details

  • DD as alternative security deposit; must upload scanned copy and send hard copy within 15 days

  • Mandatory certificates to be uploaded; non-submission leads to rejection

  • Dedicated toll-free service number and escalation matrix

Important Clauses

Payment Terms

Payment will be processed per milestones in the contract; performance security via DD payable to NIFT Kolkata is acceptable; hard-copy submission required within 15 days post-award.

Delivery Schedule

Service support must be available for DG-Set O&M within the contracted hours; escalation procedures to be followed for any downtime incidents.

Penalties/Liquidated Damages

Penalty terms and LD rates, if any, will be defined in the final contract; ensure adherence to service levels and response times.

Bidder Eligibility

  • Experience in DG-set operation and maintenance within institutional or educational facilities

  • OEM authorization or accredited service capability for DG-sets

  • Financial capability to meet contract security requirements and sustain service levels

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Required Documents

1

GST registration certificate

2

PAN card

3

OEM authorization certificate (Manufacturer/Original Service Provider)

4

Experience certificates related to DG-set O&M in educational or institutional setups

5

Financial statements or turnover proof (if requested in terms)

6

Any prior PBG/DD for performance security (DD payable to NIFT Kolkata)

7

Technical bid documents and certificates as per ATC/Corrigendum

8

Scanned copies of EMD submission (if applicable) and hard-copy DD delivery within 15 days

Frequently Asked Questions

How to bid for the DG-Set O&M tender in New Delhi 2025?

Bidders should submit OEM authorization, GST, PAN, and experienced DG-set O&M certificates along with technical bids; ensure compliance with the 25% variation clause and provide a DD payable to NIFT Kolkata as performance security, with the hard copy due within 15 days post-award.

What documents are required for NIFT DG-Set maintenance tender in Delhi?

Required documents include GST certificate, PAN, OEM authorization, DG-set service experience certificates, financial statements (if requested), and scanned copies of EMD or DD; upload all certificates to avoid rejection per ATC and Corrigendum.

What are the OEM authorization requirements for the DG-Set O&M contract?

Submit an OEM authorization certificate with full client details (name, designation, address, email, phone) confirming service capability; this is mandatory for eligibility and to validate technical capacity for DG-set maintenance.

What is the acceptable security deposit for this tender in Kolkata terms?

Performance security may be submitted as a DD payable to NIFT Kolkata; scanned DD is acceptable initially, with the physical DD delivered to the buyer within 15 days after award to complete requirements.

What is the 25% variation clause for this DG-set O&M tender?

The buyer may increase or decrease contract quantity or duration up to 25% at contract issue; post-award, adjustments remain within the same 25% cap to align with actual DG-set usage.

How will service support be structured for this New Delhi tender?

Bidders must provide a dedicated toll-free service line and an escalation matrix with contact numbers; timely incident reporting and resolution are required for all DG-set O&M activities.

When will the formal acceptance and payment terms be defined for the DG-set contract?

Final payment terms will be defined in the contract; expect milestone-based payments aligned to service delivery, with liability and liability-related penalties as per the final agreement.

What happens if certificates or documents are missing in the bid submission?

Bid submissions lacking required certificates may be rejected; ensure all ATC and Corrigendum documents are uploaded, including OEM authorizations and service capability proofs.