GEM

Armoured Vehicles Nigam Limited HVF Tender Security Equipment Tiruvallur Tamil Nadu 2025 NABL PIR QAP 12 Month Warranty

Posted

31 Oct 2025, 04:41 pm

Deadline

10 Nov 2025, 08:00 pm

Location

TIRUVALLUR , TAMIL NADU

Progress

Issue31 Oct 2025, 04:41 pm
AwardPending
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Quantity

534

Bid Type

Two Packet Bid

Key Highlights

  • • Limited tender eligibility restricted to HVF-approved suppliers
  • • Delivery period fixed at 180 days; LD up to 0.5% per week, max 10%
  • • Warranty period of 12 months from receipt/acceptance at HVF
  • • PSD payable: 3% of total order value for orders > ₹10 Lakhs
  • • Option clause: 50% quantity variation during contract with adjusted delivery times
  • • NABL certificate, PIR, warranty certificate, and test piece required with each consign ment
  • • Inspection and final acceptance at HVF; FOR HVF delivery terms
  • • Compliance with design drawings, QAP, and AVNL Procurement Manual 2024

Tender Overview

Organization: Armoured Vehicles Nigam Limited (AVNL) under the Department of Defence Production, inviting a limited tender for a security equipment item to be supplied to HVF in Tiruvallur, Tamil Nadu. Key terms include a 180-day delivery from order placement, 12-month warranty, and FOR HVF delivery terms. An option clause of 50% allows order quantity adjustments during and post-contract, with delivery time recalculated as (additional quantity/original quantity) × original period, minimum 30 days. The bidder must adhere to the Design Drawings, QAP, and Quality Acceptance Plan and must bid with a valid 90-day bid validity.

  • Delivery location: HVF, Tamil Nadu
  • Delivery period: 180 Days from PO
  • Warranty: 12 months from receipt/acceptance
  • LD: 0.5% per week, max 10% for late supplies
  • Payment terms: FOB/FOB-HVF equivalent, acceptance at HVF
  • Compliance: NABL certificate, PIR, warranty certificate, and test piece with each consignment
  • PSD (pre-dispatch) requirement: 3% of total order value for orders > ₹10 lakhs
  • Compliance statement: signed/sealed copy required with Bid

This tender prioritizes strict conformity to HVF design drawings, QAP and AVNL Procurement Manual 2024. The limited supplier pool excludes debarred/blacklisted entities. AVNL emphasizes traceability and post-delivery verification to ensure item acceptance at HVF.

Technical Specifications & Requirements

  • Item scope: security equipment as per HVF design drawings and QAP; no BOQ items listed
  • Deliverables must include: NABL certificate, PIR, warranty/guarantee certificate, and test piece/button with every consign ment
  • Inspection: at HVF per drawing/specification and QAP; acceptance on receipt at HVF
  • Compliance: maintain 90-day bid validity; provide PSD for orders > ₹10 Lakhs
  • Warranty period: 12 months; LD penalties apply as described
  • Option clause: 50% quantity variation allowed during contract lifecycle
  • Delivery term: FOR HVF; final acceptance on receipt
  • Documentation: signed compliance statement with bid
  • Design integrity: strictly meet design drawings and QoS requirements

Terms & Eligibility

  • Limited tender; only established/past suppliers of this item registered with HVF are considered
  • Warranty period: 12 months from delivery/acceptance
  • Delivery: 180 days from supply order placement
  • LD: 0.5% per week, max 10% for late delivery
  • PSD: 3% of total order value for orders above ₹10 lakhs
  • NABL/PIR/Warranty certificates and test piece required with each shipment
  • Bid validity: 90 days; compliance statement required
  • Inspection: HVF conducts inspection per drawing, specification, and QAP

Key Specifications

    • Item: security equipment aligned to HVF design drawings and QAP
    • Delivery: 180 days from PO, FOR HVF
    • Warranty: 12 months from receipt/acceptance
    • Penalty: LD 0.5% per week, max 10% for late delivery
    • PSD: 3% of order value for orders > ₹10 Lakhs
    • Documentation: NABL certificate, PIR, warranty certificate, test piece with each consign ment
    • Compliance: compliance with HVF QAP and AVNL Procurement Manual 2024

Terms & Conditions

  • Delivery terms are FOR HVF with 180-day lead time and LD penalties for delays

  • Limited tender eligibility and strict submission of NABL/PIR and test pieces

  • PSD and 90-day bid validity are mandatory compliance items

Important Clauses

Payment Terms

Delivered items are to be accepted at HVF with payment as per FOR terms; no explicit upfront payment mentioned in ATC

Delivery Schedule

Delivery within 180 days from order placement; option to extend via 50% quantity variation at contracted rates

Penalties/Liquidated Damages

LD of 0.5% per week, capped at 10% of total order value for late deliveries

Bidder Eligibility

  • Only established/past suppliers of HVF-item registered with HVF will be considered

  • Not allowed: debarred/blacklisted suppliers by HVF

  • Must provide NABL/PIR/warranty/test-piece documentation with bid

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar security equipment supply

4

Financial statements or turnover proof

5

EMD/Security deposit documentation (as per HVF norms)

6

Technical bid documents showing conformity to drawings and QAP

7

OEM authorisation or channel partner certificates

8

NABL certificate, PIR report, warranty/guarantee certificate with bids

9

Test piece/test button sample submission

Frequently Asked Questions

How to bid for AVNL HVF security equipment tender in Tamil Nadu?

Bidders must be HVF-registered, submit NABL/PIR certificates, warranty documents, and a test piece with each consign ment. Ensure 90-day bid validity, 12-month warranty, and FOR HVF delivery. Adhere to QAP and AVNL 2024 manual; deliver within 180 days and quote with PSD compliance.

What are the eligibility criteria for AVNL HVF tender 2025?

Eligibility requires current HVF registration, no blacklisting, prior experience in supplying similar security equipment, and submission of NABL/PIR, warranty certificates, and test pieces. Suppliers must meet 180-day delivery, 12-month warranty, and PSD clause for orders above ₹10 Lakhs.

What documents are required for AVNL HVF security bid 2025?

Submit GST certificate, PAN, experience certificates for similar work, financial statements, EMD documentation per HVF norms, technical bid with QAP compliance, OEM authorizations, NABL certificate, PIR, warranty certificate, and test piece/sample with the bid.

What are the technical specifications for the HVF security equipment?

Specifications rely on HVF design drawings and QAP; ensure item meets the design geometry, material quality, and inspection criteria at HVF. Documentation must confirm conformity to QAP and AVNL 2024 procurement manual; final acceptance occurs at HVF.

What is the LD and penalty for late HVF delivery?

Late delivery incurs Liquidated Damages of 0.5% per week, with a maximum cap of 10% of the total order value. Timely delivery is essential to avoid LD impact on payment and contract performance.

What is the delivery term and acceptance for AVNL HVF bid?

Delivery is FOR HVF, with final acceptance on receipt at HVF. The bidder must supply NABL/PIR and test pieces; the item will be inspected per drawing, specification, and QAP before acceptance.

What is the requirement for the PSD in AVNL HVF tender?

Pre-dispatch payment security requires 3% of total order value for orders exceeding ₹10 Lakhs. This amount must be deposited as per HVF norms before dispatch from the supplier.

How does the 50% option clause affect AVNL HVF quantities?

The purchaser may increase/decrease order quantity by up to 50%. During extended delivery, additional time is calculated as (additional/original) × original duration, minimum 30 days; extended delivery permitted within contract terms.