GEM

Hqids Department Of Military Affairs Cloth Kersy Green and Allied Supplies Tender 2025

Posted

26 Oct 2025, 10:24 am

Deadline

17 Nov 2025, 11:00 am

Location

SOUTH ANDAMANS , ANDAMAN & NICOBAR

Progress

Issue26 Oct 2025, 10:24 am
AwardPending
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Quantity

398

Key Highlights

  • • Brand/OEM alignment: ensure items remain in active OEM lifecycle with minimum 1 year residual life
  • • Delivery flexibility: option clause allows ±25% quantity change during/after contract
  • • Design approvals: Detailed Design Drawings due within 15 days post-award; modifications within 15 days
  • • Non-obsolescence: bidders must avoid proposing end-of-life products
  • • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate required for vendor setup
  • • No LD for drawing delays: delivery schedule adjusted if buyer delays in approval

Categories 3

BAR DIARY BAG

Tender Overview

The opportunity is issued by the Hqids under the Department Of Military Affairs for a diverse set of supply items including Cloth Kersy Green, Nail Steel Wired Rd, Powder cleaning for bath, Driver Car diary, Mileage Card, Kilometer card, Soap Laundry Bar, Chalk French, HDPE Bag, and Tape Measuring. The tender comprises 11 BOQ items, with an estimated value and EMD not disclosed. The contract emphasizes option-based quantity adjustments up to 25%, and extended delivery windows governed by the option clause. It also requires detailed design approvals post-award and avoidance of obsolete items, ensuring a minimum residual market life of at least 1 year. This procurement targets reliable, non-obsolete items with clear delivery and approval milestones, under a government framework that allows scope for quantity variation and drawing-based revisions.

Technical Specifications & Requirements

  • No formal technical specifications provided in the data; the tender references a broad product mix spanning clothing, fabrics, hardware components, administrative items, and consumables. The terms mention that bidders must avoid obsolete items and ensure a minimum 1-year market life for offered products. The process includes a Detailed Design Drawings phase to be approved within 15 days of award, followed by modification lists within another 15 days. The provider must align with buyer-approved drawings, with delivery timelines adjusted for drawing delays and without liquidated damages in such cases. This indicates a design-approval-driven procurement flow requiring clear OEM and regulatory alignment.

Terms, Conditions & Eligibility

  • EMD and exact value not disclosed; bidders must adhere to the option clause allowing up to 25% quantity variation during and after contract.
  • Post-award, submit Detailed Design Drawings within 15 days; buyer approval or modification list within 15 days; delivery period adjusted for drawing delays with no LD.
  • Ensure products are not end-of-life; must have at least 1 year residual market life per OEM.
  • Vendor code creation requires documentation: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank.
  • Terms mandate alignment with generic procurement governance and timely approvals to avoid schedule slippage.

Key Specifications

  • Product categories include cloth and textile items, nails and hardware, cleaning consumables, administrative accessories, weighing/measurement tools

  • No explicit numerical specifications provided for quantities or capacities in the BoQ

  • Delivery timeline contingent on approval drawings; extended periods possible if drawings delay

  • Must avoid end-of-life items with minimum 1 year market life remaining

Terms & Conditions

  • 25% quantity variation allowed during/after contract

  • 15-day design drawing submission and 15-day modification/drawing approval window

  • Non-obsolescence and 1-year residual market life requirement

Important Clauses

Payment Terms

Not explicitly stated; standard government terms likely apply; vendor to adhere to schedule and approvals to avoid LDs

Delivery Schedule

Delivery starts after approved drawings; extended period permissible via option clause with modified delivery duration

Penalties/Liquidated Damages

LD may be waived if delays are on buyer side due to drawing approvals; otherwise standard penalties may apply

Bidder Eligibility

  • Must provide PAN, GSTIN, and bank EFT mandate

  • Must ensure offered items have at least 1 year residual market life

  • Must adhere to option-based quantity adjustments up to 25%

Bill of Quantities (BOQ) 11 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Cloth Kersy Green good quality 30 mtr spartan123 15
2 Nail Steel Wired Rd size 25mm x 2mm 10 kg spartan123 15
3 Nail Steel Wired Rd sheuer size 125mm x 5.5mm 2 kg spartan123 15
4 Powder cleaning for bath standard quality 10 nos spartan123 15
5 Driver Car diary standard paper quality 30 nos spartan123 15
6 Milage Card standard paper quality 30 nos spartan123 15
7 Kilometer card standard paper quality 30 nos spartan123 15
8 Soap Laundry Bar bar 2 nos spartan123 15
9 Chalk French chalk 2 kg spartan123 15
10 HDPE Bag HDPE 250 nos spartan123 15
11 Tape Measuring standard quality 2 nos spartan123 15

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

Vendor code creation documents as per terms

6

Technical bid documents (where applicable)

7

OEM authorizations (if required by item category)

Frequently Asked Questions

How to bid for Hqids Department Of Military Affairs tender in Delhi 2025

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate; ensure products are not end-of-life and have at least 1 year residual OEM life. Provide Detailed Design Drawings within 15 days of award and comply with up to 25% quantity variation. Follow drawing approvals to avoid LDs and meet delivery timelines.

What documents are required for bidder registration and submission

Required documents include PAN card copy, GSTIN copy, cancelled cheque, EFT mandate certified by bank, and vendor code creation documents. Also attach any OEM authorizations and technical bid documents as applicable. Ensure GST and payment details are up to date for vendor setup.

What are the key technical specifications for non-obsolescence

Tender prohibits end-of-life items; offered products must have at least 1 year residual market life per OEM. Cross-check items against current OEM lifecycle status and provide evidence of active product lines and supply ability for the contract duration.

When is the design approval deadline and its impact on delivery

Detailed Design Drawings must be submitted within 15 days of award; buyer approvals or modification lists issued within 15 days. Delays in approval shift the delivery period correspondingly, with no LD awarded for buyer delay, emphasizing proactive design readiness.

What is the quantity variation policy and implications

The purchaser may increase or decrease quantity up to 25% at contract placement and during contract currency. Extra time is calculated by (increased quantity/original quantity) × original delivery period, with a minimum 30 days.

What items are included in the BoQ and how to approach pricing

BoQ lists 11 items covering diverse categories (cloth, nails, cleaning, administrative items, toiletries, and measuring tools). Since specific quantities are not disclosed, bidders should price each category with a contingency for 25% quantity variation and align with approved drawings.

What penalties or LDs apply for delays outside buyer control

If delays are due to buyer approval, LD may be waived. Otherwise, standard LD/penalty terms typically apply; ensure clear timelines in the Detailed Design phase and monitor approval status to minimize risk.

How to ensure compliance with non-obsolescence during procurement

Verify OEM lifecycle status for all items before submission. Include vendor-validated certificates or letters confirming product ongoing availability for at least 12 months beyond contract start, and present alternative sourcing plans if a component nears end-of-life.