GEM

Madhya Pradesh Postal Circle Department Of Posts Multifunction Machine MFM (V2) & Scanner (V3) Tender Bhopal MP 2025

Posted

27 Oct 2025, 03:54 pm

Deadline

11 Nov 2025, 10:00 am

EMD

₹21,750

Value

₹7,25,000

Location

BHOPAL , MADHYA PRADESH

Progress

Issue27 Oct 2025, 03:54 pm
AwardPending
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Quantity

20

Category

Multifunction Machine MFM (V2)

Bid Type

Single Packet Bid

Categories 2

MACHINE SCANNER

Tender Overview

Organization: Madhya Pradesh Postal Circle Department Of Posts. The procurement covers Multifunction Machine MFM (V2) and Scanner (V3) with an estimated value of ₹725,000 and EMD ₹21,750. Delivery location is Dak Bhawan, Circle Bhopal, MP; scope includes on-site installation/commissioning per terms. Key differentiator is OEM turnover criteria and option clause allowing up to 25% quantity variation at contracted rates. The tender emphasizes printing, scanning, and document handling capabilities with ISO/ISI-like standards referenced through working capabilities rather than explicit codes.

Technical Specifications & Requirements

  • Product categories: Multifunction device (MFM) with printing, scanning, and copying; Scanner (V3) with ADF and duplex features.
  • Printing & scanning speeds: ISO/IEC 24734-based speeds required for A4/A3, monochrome and color; duplex printing/copying mandatory.
  • Paper handling: Document feeder type for scanning/copying; multiple main paper trays; ADF tray capacity specified in terms of 75 GSM compatibility.
  • Connectivity & OS: Network connectivity; OS compatibility with major operating systems; on-site warranty specified in years.
  • Technical scope: Maximum scan area, optical resolution, scanning speeds, duplex scanning, and ADF capacity to be provided; brand/OEM requirements and service capabilities expected as per tender.

Terms, Conditions & Eligibility

  • EMD: ₹21,750; payment/deposit terms including submission via Demand Draft acceptable to Postmaster CTT Nagar, Bhopal.
  • Turnover criteria: Minimum average annual turnover for last 3 financial years required; OEM turnover criteria similarly defined; audited statements or CA certificates required.
  • Delivery & installation: On-site installation and commissioning at Dak Bhawan, Bhopal; delivery lead times linked to original and extended orders; option clause permits quantity adjustments up to 25%.
  • Documentation: Bidders must upload financial turnover proofs and OEM confirmations; terms specify submission of scanned DD proof with bid; compliance with on-site installation terms.

Key Specifications

  • Product: Multifunction Machine MFM (V2) and Scanner (V3)

  • Estimated value: ₹725,000; EMD: ₹21,750

  • Delivery: On-site installation at Dak Bhawan, Circle Bhopal, MP

  • Standards/Compliance: ISO/IEC 24734-based speeds; duplex printing; ADF and paper handling specifics

  • OEM requirements: Turnover criteria for OEM; 25% quantity variation option; warranty terms on-site

  • Connectivity and OS compatibility with major platforms; maximum scan size and optical resolution metrics to be provided

Terms & Conditions

  • EMD ₹21,750 via DD acceptable to Postmaster CTT Nagar, Bhopal

  • Turnover criteria require 3-year average; provide audited statements or CA certificate

  • Delivery/installation at Dak Bhawan, Bhopal with option to adjust quantity up to 25%

Important Clauses

Payment Terms

EMD payable as DD; payment terms to be clarified in purchase order per tender terms.

Delivery Schedule

Delivery period linked to original delivery order; option clause may extend delivery with proportional time.

Penalties/Liquidated Damages

LD/penalties to be as per standard government terms; extended delivery time subject to minimum 30 days.

Bidder Eligibility

  • Minimum 3 years of operation in related hardware supply (MFM/scanner)

  • Average annual turnover meeting tendered criteria for last 3 financial years

  • OEM-authorized supplier with proof of manufacturing capability

Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Stores Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic Print Technology Laser
Generic Type of Printing Monochrome (Black), Colour Or higher
Generic Operating System Compatibility Windows 10 and Above, Linux, Mac OS
Printing Print Paper Size A4 and Legal
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) Not Applicable Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) Not Applicable Or higher
Printing Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Scanning Maximum Scan Area (Platen/Flatbed Size) A4
PAPER HANDLING Original Document Feeder Type (For Scanning and Copying) Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING Number of Main Paper Tray 1
Connectivity Connectivity USB Port, Ethernet Port, Wi-Fi
Connectivity Accessories Provided USB Cable

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited balance sheets or CA certificate indicating turnover for last 3 financial years

4

OEM authorization / channel partner certificates for offered MFM & Scanner

5

EMD submission proof (DD or online payment receipt)

6

Technical bid documents detailing specifications and compliance

7

Installation/service capability statement

8

Any prior installation references for similar MFM/scanner systems

Frequently Asked Questions

How to bid for MFM and scanner tender in Bhopal MP 2025

Bidders must meet turnover criteria for last 3 financial years, submit audited statements or CA certificate, provide OEM authorization, and attach EMD ₹21,750 via DD to Postmaster CTT Nagar, Bhopal. Ensure on-site installation capability at Dak Bhawan and compliance with ISO/IEC 24734-based speeds and duplex features.

What documents are required for MP Postal MFM tender 2025

Submit GST, PAN, turnover proof (3-year audited statements or CA certificate), OEM authorization, technical bid, EMD proof, and installation capability documents showing on-site service at Bhopal. Include OS compatibility and network connectivity details for the MFM and scanner.

What are the essential technical specs for Scanner V3 in this bid

Required features include ADF, duplex scanning, maximum scan area, optical resolution, document feeder capacity for 75 GSM, and connectivity with common operating systems. Speeds must align to ISO/IEC 24734 for both monochrome and color scans.

When is the delivery deadline and extension policy for MP tender

Delivery commences from the last date of the original order; option to increase quantity up to 25% at contracted rates with delivery time scaled as (additional/original) × original period, minimum 30 days.

What is the EMD amount for the MP MFM procurement

EMD is ₹21,750, payable via account payee Demand Draft in favour of Postmaster CTT Nagar, Bhopal. Scanned DD proof must be uploaded with the bid along with other financial documents.

What are the OEM turnover requirements for this tender

Minimum average annual turnover of the OEM for last 3 years must meet the value specified in the bid document; if the OEM is <3 years old, use completed years after incorporation. Bunch bids require OEM of primary product with highest bid value to meet criterion.

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