GEM

BPCL Event Management Tender Mumbai Maharashtra 2025 ISI/ISO Compliant For Theme Based Events

Posted

18 Oct 2025, 08:53 pm

Deadline

01 Nov 2025, 04:00 pm

Location

MUMBAI , MAHARASHTRA

Progress

Issue18 Oct 2025, 08:53 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • BPCL registration/empanelment with the exact category is mandatory for bid opening
  • • Integrity Pact compliance required with scanned signed copy
  • • Online payment for Performance Security via RTGS; provide proof within 15 days of award
  • • Delivery readiness 15-20 days before event; tentative Kochi deployment or as advised
  • • Contract quantity/duration adjustments allowed up to 25% at issuance and before issuance
  • • No BOQ items listed; scope is event management, theme-based, three-day execution
  • • SLA/SOW documents attached by BPCL must be adhered to for eligibility
  • • Must maintain financial standing; no liquidation or bankruptcy

Tender Overview

Organization: Bharat Petroleum Corporation Limited (BPCL). Product/Service: National level event management, theme-based three-day events, complete execution including third-party premises. Location: Tentative delivery in Kochi with BPCL guidance; bidders must be prepared for multiple event sites in Maharashtra or as advised. Quantity/Value: No BOQ items listed; estimated value not disclosed; compliance with BPCL’s registration and integrity requirements is mandatory. Key differentiator: Mandatory BPCL registration, integrity pact, and SLA attachments; contract quantity/duration may shift by up to 25% pre- and post-issuance. Unique aspect: On-line payment option for Security Deposit/Performance Bond; address dynamic deployment 15-20 days before event.

Technical Specifications & Requirements

  • No technical specifications provided in BOQ; BPCL terms require adherence to the attached SOW/SLA and program SLAs.
  • Deliverables include event planning, venue management, vendor coordination, on-site logistics, and post-event reporting per the Scope of Work.
  • Compliance items include: BPCL registration/empanelment, Integrity Pact, and timely upload of all certificates; mandatory online payment of Performance Security if selected.
  • Delivery readiness: on-site setup and commissioning 15-20 days before the event as advised by BPCL.
  • Documentation required at bid submission includes certificates and endorsements per ATC/Corrigendum; non-compliance leads to rejection.

Terms, Conditions & Eligibility

  • EMD/Performance Security: Online payment option via RTGS/Internet banking to BPCL; scanned transfer proof to be uploaded within 15 days of award.
  • Registration: Must be registered/empanelled with BPCL in the required goods/service category on bid opening date.
  • Integrity Pact: Signed copy to be uploaded with bid per BPCL policy.
  • Financial Standing: Bidder must not be under liquidation or bankruptcy; an undertaking to this effect is required.
  • Delivery & Installation: As advised by BPCL, 15-20 days prior to event; location currently Kochi, with possible alternate venues.
  • SLA/SOW: Attachments provided by BPCL must be adhered to; deviations may impact award.
  • Liability: Contract scope includes third-party premises; ensure clear responsibility for venue and logistics.

Key Specifications

  • Event management for theme-based three-day events

  • Venue coordination and logistics management including third-party premises

  • On-site deployment and commissioning 15-20 days before event

  • Online payment option for Performance Security; RTGS/Internet banking

  • Mandatory BPCL registration/empanelment and Integrity Pact

  • No BOQ items available; refer to attached SOW/SLA for scope and standards

Terms & Conditions

  • BPCL registration/empanelment is mandatory for bid eligibility

  • Performance Security to be paid online with proof within 15 days

  • Delivery schedule is 15-20 days prior to event at Kochi or advised location

Important Clauses

Payment Terms

Successful bidder may submit Performance Security online via RTGS/Internet banking; PBG optional per GeM GTC; include contract number and seller name in transfer; upload proof within 15 days of award.

Delivery Schedule

Actual delivery/installation should occur 15-20 days before the event; location tentatively Kochi, or as advised by BPCL.

Penalties/Liquidated Damages

SLAs and penalties to be defined in the attached SLA; non-compliance with delivery timelines or scope may incur LD as per BPCL terms.

Bidder Eligibility

  • Registered/empanelled with BPCL in required category on bid opening date

  • Not under liquidation or bankruptcy; provide undertaking

  • Compliance with Integrity Pact and mandatory certificates

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar event management projects

4

Financial statements demonstrating financial stability

5

EMD/Performance Security submission proof via online transfer

6

Technical bid documents and conformity certificates

7

OEM authorizations or agency approvals (if applicable)

8

Signed Integrity Pact

9

BPCL registration/empanelment proof in the relevant category

Frequently Asked Questions

How to bid on BPCL event management tender in Mumbai 2025?

Bidders must register/empanel with BPCL, upload Integrity Pact, provide GST/PAN, and submit certificates as per ATC. Ensure BPCL SOW/SLA attachments are addressed; online RTGS payment proof for Performance Security must be uploaded within 15 days of award; adhere to 25% quantity/duration variation.

What documents are required for BPCL event tender submission in Maharashtra?

Submit GST certificate, PAN, experience certificates for similar events, financial statements, EMD/Performance Security proof via online transfer, technical bid documents, OEM authorizations if applicable, and signed Integrity Pact; registrations with BPCL category proof are mandatory at bid opening.

What are the delivery timelines for BPCL three-day event management?

Delivery/installation should be completed 15-20 days before the event as advised by BPCL; location is tentatively Kochi with potential shifts as per BPCL directives; ensure readiness for final deployment within this window.

What are the payment terms for BPCL event contracts in Mumbai?

Performance Security may be paid online via RTGS/Internet banking; provide scanned proof of transfer within 15 days of award; PBG may be required per GeM GTC terms; contract number and seller name must be included in the transfer details.

Which standards or certifications are required for BPCL event bids?

Bidders must upload conformity certificates and adhere to the Integrity Pact; ISI/ISO standards are referenced in generic terms; ensure relevant certifications for event management and any OEM authorizations if applicable.

What is the scope of work for BPCL theme-based events in this tender?

Scope includes complete execution of theme-based events, venue management, third-party premise coordination, on-site logistics, and post-event reporting, as specified in the attached SOW/SLA; ensure alignment with BPCL’s delivery and safety requirements.

How can bidders ensure eligibility for BPCL’s empanelment and bid process?

Submit required registration proof, maintain financial stability, provide up-to-date experience certificates, and sign the Integrity Pact; ensure no liquidation or court proceedings; comply with BPCL’s ATC and Corrigendum certificates to avoid bid rejection.