GEM

Northern Railway Canteen Service Tender Vegetarian Fixed Menu 2025 Firozpur IS 25% Clause

Posted

27 Oct 2025, 01:55 pm

Deadline

11 Nov 2025, 01:00 pm

Value

₹3,48,480

Progress

Issue27 Oct 2025, 01:55 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Key Highlights

  • • Fixed menu rate model for vegetarian canteen service inside railway premises
  • • ±25% quantity/duration flex at tender issue and post-award
  • • Security deposit alternatives: DD or Fixed Deposit Receipt (FDR) instead of PBG
  • • DD/FDR payable to Sr. Divisional Finance Manager, Northern Railway, Firozpur
  • • Mandatory submission of order copies/R-notes with bid
  • • No explicit BOQ items; emphasis on Scope of Work uploaded with bid
  • • Bidder must not be under liquidation or bankruptcy; undischarged liabilities prohibited
  • • GeM GTC-compliant security deposit mechanisms and acceptance terms

Categories 1

BREAKFAST

Tender Overview

Northern Railway, under the Indian Railways framework, seeks a vegetarian canteen service contract featuring a fixed menu rate model for breakfast, lunch, snacks and beverages consumed within building premises by employees and in-house personnel. Estimated contract value is ₹3,48,480 with flexible quantity/duration terms capped at ±25% at contract issue and post-award. Location is in the Northern Railway zone, with the procurement aimed at a reliable, on-site food service provider capable of maintaining standards in a railway canteen environment. The scope emphasizes a stable, consistent menu and timely service within the specified premises. Key differentiators include flexibility on quantity and duration and acceptance of alternate security deposits (DD or FDR) in lieu of PBG. Unique ATC clauses bind bidders to the Scope of Work and require submission of supporting order documents with bids.

Technical Specifications & Requirements

  • Product/Service: On-site vegetarian canteen service with fixed menu pricing
  • Delivery/Service Location: Inside railway building premises, Firozpur area (Punjab region context)
  • Estimated Value: ₹3,48,480; EMD not disclosed in data; alternative security deposits accepted (DD in favour of Sr. Divisional F M, Northern Railway, Firozpur) or FDR per GeM GTC
  • Standards/Compliance: On-site food service operations; no explicit menu standards provided; bidders must reference Scope of Work uploaded with bid
  • Contract Terms: Option clause allows ±25% variation in quantity/duration; post-award adjustments allowed within same 25%
  • Documentation: Bidder must attach order copies and relevant R-notes; non-compliance may lead to rejection

Terms, Conditions & Eligibility

  • EMD/PBG: Alternative performance security available via DD or FDR payable to Sr. Divisional Finance Manager, Northern Railway, Firozpur; hard copies required within 15 days of award
  • Financial Standing: Bidders must not be under liquidation or bankruptcy; provide undertaking
  • Scope Acceptance: Bid submission constitutes unconditional acceptance of all Scope of Work terms
  • Documentation: Attach purchase orders and R-notes with bid; non-submission may lead to bid rejection
  • Quantity Flexibility: Buyer's right to increase/decrease contract quantity/duration by up to 25% at issue and post-award
  • Compliance: All terms are in alignment with GeM terms, bidder must adhere to food safety and on-site service standards

Key Specifications

  • On-site vegetarian canteen service within Northern Railway premises

  • Fixed menu pricing model; breakfast, lunch, snacks, beverages

  • Contract variation allowance up to 25%

  • Alternative security deposits: DD or FDR in favor of Sr. Divisional Finance Manager, Northern Railway, Firozpur

  • Submission requires ordering documents (order copies, R-notes) with bid

Terms & Conditions

  • Quantity/duration can be adjusted by ±25% during and after award

  • Security deposit may be provided as DD or FDR in specified names

  • Bid submission constitutes acceptance of Scope of Work and terms

Important Clauses

Payment Terms

Alternative security deposits accepted (DD or FDR) in favor of Sr. Divisional Finance Manager, Northern Railway, Firozpur; delivery of hard copy within 15 days post-award

Delivery Schedule

On-site canteen service within building premises; no explicit delivery cadence provided in data

Penalties/Liquidated Damages

No explicit LD terms stated; standard GeM/GTC alignment implied

Bidder Eligibility

  • Not under liquidation or bankruptcy

  • Evidence of financial stability (statements)

  • Experience in similar canteen/food service contracts

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (similar canteen or food service contracts)

4

Financial statements or balance sheets demonstrating financial stability

5

EMD submission or equivalent security (DD or FDR as alternative)

6

Technical bid documents and Scope of Work acknowledgment

7

OEM authorizations or supplier certifications if applicable

Frequently Asked Questions

How to bid for the Northern Railway vegetarian canteen tender in Firozpur 2025

Bidders should submit a complete bid including Scope of Work acknowledgment, order copies/R-notes, GST and PAN, financial statements, and an EMD alternative via DD or FDR payable to the Sr. Divisional Finance Manager, Northern Railway, Firozpur. Ensure the on-site canteen meets fixed menu pricing and 25% variation allowances.

What documents are required for the canteen tender in Northern Railway

Required documents include GST registration, PAN, experience certificates of similar contracts, financial statements, EMD or acceptable security (DD/FDR), technical bid documents, and any OEM authorizations. Bid submission also requires copies of purchase orders and R-notes as per Scope of Work.

What are the acceptance terms for security deposit in this tender

Security deposits can be provided as a //DD// payable to Sr. Divisional Finance Manager, Northern Railway, Firozpur or as an FDR. A scanned copy must be uploaded, with the original hard copy delivered within 15 days of award; PBG may be replaced accordingly.

What is the contract quantity variation allowed for the canteen

The buyer may increase or decrease contract quantity or duration by up to 25% at the time of contract issue and post-award. Bidders must accept revised quantity or duration within this limit to maintain eligibility.

What is the estimated contract value for the Northern Railway canteen

The estimated value is ₹3,48,480. The scope covers vegetarian breakfast, lunch, snacks and beverages inside railway premises; no itemized BOQ is provided in the data. Bid pricing should reflect fixed menu rates under the stated model.

What are the eligibility criteria for financial stability in this tender

Bidders must not be under liquidation or bankruptcy; provide an undertaking. They should also supply financial statements showing stable revenue streams or asset-backed capacity to sustain service delivery for the contract period.

When is delivery/completion required for the canteen services

Delivery timelines align with on-site service commencement post award; the data does not list exact dates. Bidders should ensure readiness to commence immediately upon award and adhere to Scope of Work; 15-day window applies for submitting original security documents.

Which standards or certifications are required for on-site canteen service

No explicit technical standards listed; bidders should reference general food safety norms and scope of work. Ensure compliance with on-site food service operations and provincial health guidelines; reference any OEM or supplier certifications if applicable to the menu offerings.