GEM

Bharat Heavy Electricals Limited security equipment tender 2025 Platinum Resistance Thermometer requirements

Posted

25 Oct 2025, 11:18 am

Deadline

04 Nov 2025, 12:00 pm

Location

TIRUCHIRAPPALLI , TAMIL NADU

Progress

Issue25 Oct 2025, 11:18 am
AwardPending
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Quantity

36

Category

R-TYPE SIMPLEX THERMOCOUPLE

Bid Type

Single Packet Bid

Categories 7

PYROMETERS HEATING EQUIPMENT SPARES THERMOCOUPLES RESISTANCE THERMOMETERS THERMOMETER FIRST AID BOX TRANSITION METALS

Tender Overview

Bharat Heavy Electricals Limited (BHEL) invites bids for Platinum Resistance Thermometer assemblies including 100 ohm withstand, thread-mounted, sheath configuration with T, and R-TYPE Simplex Thermocouple. Although no BOQ items are listed, the scope emphasizes vendor ability to supply similar category products to government bodies, and requires a 3-year manufacturing/supply history to central or state governments. The contract allows quantity fluctuations up to 25%, with extension provisions at contracted rates. A mandatory delivery-drawings alignment process starts within 5 days of contract award, with approval or modification lists issued within 5 days by the buyer. The bid must address GST considerations and full vendor-code documentation; End User Certificate handling follows the buyer’s format.

  • Target audience: bidders with govt procurement experience and capability to adapt to design changes.
  • Key differentiator: strict drawing-approval lead time and 25% option quantity flexibility.
  • Unique aspect: no BOQ items available and explicit vendor-code documentation requirements.

Technical Specifications & Requirements

  • Product category: Platinum Resistance Thermometer (PRT), 100 ohm, thread-mounted, sheath thermoelement with T configuration; additional R-TYPE simplex thermocouple mentioned.
  • Technical cadence: no detailed technical specs published; emphasis on supply of same/similar category products to government organizations for at least 3 years prior to bid opening.
  • Design process: post-award Detailed Design Drawings require buyer approval; drawings to be submitted within 5 days; buyer to provide approval or a list of modifications within 5 days; non-approval delays may trigger re-baselined delivery without LD.
  • Compliance/verification: bidders must align with buyer-specified drawings and ensure supply per approved design; GST applicable per actuals with a cap at quoted GST percentage.
  • Documentation readiness: PAN, GSTIN, Cancelled Cheque, EFT Mandate; End User Certificate via buyer’s format.

Terms, Conditions & Eligibility

  • Delivery/quantity flexibility: option clause permitting up to 25% increase/decrease in order quantity during contract and currency, at original rates.
  • Financial standing: bidder must declare non-liquidation, avoid court receivership or bankruptcy; provide undertaking.
  • GST: bidder to determine applicable GST; reimbursement as per actuals or applicable rate, whichever is lower, up to the quoted GST.
  • Vendor-code documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate (bank-certified).
  • End User Certificate: provided in Buyer’s standard format on request.
  • Experience eligibility: bidder or OEM must have manufactured/supplied the same category products to govt/PSU for 3 years prior to bid opening; provide contract copies showing quantities supplied per year.

Key Specifications

  • Product: Platinum Resistance Thermometer (PRT), 100 ohm, thread-mounted, sheath with T configuration

  • Optional item: R-TYPE Simplex Thermocouple (as per tender category)

  • Requested capability: supply to government procurement with 3-year prior experience

  • Delivery terms: design drawings approval within 5 days; modification list within 5 days; LD waived if buyer delays approval

  • GST handling: reimbursement as actuals or as per lower of applicable rates; subject to quoted GST %

Terms & Conditions

  • Option clause permits ±25% quantity change at contract and during currency

  • 20-day to 10-day design drawing approval window? (Note: 5 days to submit, 5 days to approve or modify)

  • Must have 3 years govt/PSU supply experience with relevant contracts

Important Clauses

Payment Terms

GST reimbursement to be at actuals or the lower of applicable rates; no fixed rate specified beyond quoted GST percentage

Delivery Schedule

Delivery period linked to approval of Detailed Design Drawings; additional time may be granted if approvals delay; no liquidated damages specified for buyer delays

Penalties/Liquidated Damages

Not explicitly stated; LD explicitly waivable if buyer delays drawing approvals

Bidder Eligibility

  • 3 years of govt/PSU supply experience for the same/similar category products

  • Non-liquidation and no bankruptcy proceedings

  • Ability to submit detailed design drawings within 5 days of award

  • GST registration and financial viability demonstrated in bid

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing 3 years of govt/PSU supply of similar products

4

Financial statements (latest) demonstrating capacity

5

End User Certificate in Buyer’s standard format (if requested)

6

Copy of cancelled bank cheque

7

Copy of EFT Mandate certificate

8

OEM authorization for the product/category (if applicable)

9

Detailed Design Drawings submission material (within 5 days of award)

Frequently Asked Questions

How to bid for the PRT thermometer tender in BHEL

Bidders must demonstrate 3 years of govt/PSU supply experience for PRT/Thermometer products, submit GSTIN, PAN, cancelled cheque, EFT mandate, and OEM authorizations. Provide Detailed Design Drawings within 5 days of award; be prepared for modification lists within 5 days if required.

What documents are required for vendor code creation in this procurement

Submit PAN, GSTIN, cancelled cheque, EFT mandate, and any OEM authorization. Ensure End User Certificate per Buyer’s standard format if requested. Include in bid the documents proving financial stability and prior govt/PSU experience in similar products.

What are the delivery and design drawing requirements for this tender

Within 5 days of award, submit Detailed Design Drawings for buyer approval. The buyer will approve or issue a modification list within 5 days. If buyer delays approval, delivery period is reset with no LD; additional time is calculated as (additional quantity/original quantity) Ă— original delivery period, min 30 days.

How does quantity fluctuation affect delivery under the option clause

Option clause allows +/- 25% variation in order quantity at contract placement and during currency at contracted rates. Additional time is computed as specified, ensuring minimum 30 days beyond original delivery period; the extension can be applied to the extended period.

What are the GST considerations for this procurement

GST is to be checked by bidders; reimbursement is as actuals or at the applicable rate, whichever is lower, capped at the quoted GST percentage. Ensure GSTIN validity and prepare tax invoices aligned to government procurement norms.

What experience criteria must bidders meet for this BHEL tender

Bidders must have 3 years of regular manufacturing/supply experience of the same or similar category products to central/state government or PSU entities. Submit contracts showing annual quantities supplied to demonstrate capability and reliability.

What is required to handle End User Certificates in this tender

End User Certificate must be provided using the Buyer’s standard format upon request. Prepare the certificate template in advance and align with the buyer’s format to avoid processing delays during bid evaluation.