GEM

Registrar Of Cooperative Societies Assam Event Management Tender Assam 2025 – Theme Based Events & Staffing Standards

Posted

17 Oct 2025, 04:37 pm

Deadline

01 Nov 2025, 05:00 pm

EMD

₹1,50,000

Value

₹80,00,000

Location

KAMRUP , ASSAM

Latest Corrigendum Available

Progress

Issue17 Oct 2025, 04:37 pm
Corrigendum27 Oct 2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Governing Organization: Registrar Of Cooperative Societies Assam, Co-operation Department, Assam
  • • Procurement Category: Theme-based Event Management, Conceptualization, Coordination, Staffing, Marketing, Venue Development, Complete Execution
  • • Estimated Contract Value: ₹8,000,000; EMD: ₹150,000; Bid security via DD or online
  • • Contract Variation: Quantity/duration can vary ±25% at contract issue and during execution
  • • Experience Proof: Contract copies, client invoices with self-certification, or execution certificates accepted
  • • Delivery Terms: 5-day requirement to submit hard copy after bid end/date; no explicit delivery timeline published
  • • Documentation: Upload mandatory certificates/documents; ATC and corrigenda to be complied with
  • • Payment Terms: Standard government payment practices implied; no explicit milestones published

Tender Overview

The Registrar Of Cooperative Societies Assam invites bids for comprehensive Event Management Services covering theme-based events, conceptualization, coordination, staffing, marketing, participation arrangements, and venue development under the Co-operation Department of Assam. The procurement scope targets large-scale event management support with an estimated value of ₹8,000,000 and an EMD of ₹150,000. The contract allows a +/- 25% adjustment to quantity or duration at contract issuance and during execution, requiring bidders to accept revised scope. Bidders must demonstrate financial stability and compliance with bid documents, ATC, and corrigenda. The opportunity is positioned within the Assam government procurement framework, with emphasis on turnkey event execution and vendor capability to deliver across multiple thematic events.

Technical Specifications & Requirements

  • EMD amount: ₹150,000; payment via Account Payee Demand Draft payable to The Registrar of Cooperative Societies Assam, Guwahati or equivalent online method where accepted.
  • Contract variation: Up to 25% increase/decrease in quantity or duration post-award.
  • Past experience evidence: Acceptable documents include contract copies with invoices and client self-certification, or execution certificates; third-party release notes are also admissible.
  • Documents: Mandatory certificates and documents must be uploaded as part of bid; non-submission risks rejection.
  • Payment terms: Terms not explicitly stated; bids require adherence to standard Government payment practices; hardcopy submission within 5 days of bid end/open date.
  • BOQ: No items listed; the scope is service-based with planning, coordination, and execution.
  • Location: Assam; department scope includes state-level event management for cooperation department initiatives.
  • Category: Event or Seminar or Workshop or Exhibition or Expo Management Service; theme-based events and complete execution.

Terms, Conditions & Eligibility

  • EMD requirement: ₹150,000 via online or DD payable to The Registrar of Cooperative Societies Assam, Guwahati; scanned DD proof required with bid and hardcopy delivered within 5 days of bid end date.
  • Financial standing: Bidder must not be in liquidation or similar distress; an undertaking to this effect must be uploaded.
  • Experience proof: At least one acceptable format (contract copy with invoices and client self-certification or execution certificate) to demonstrate past event management work.
  • Certificate/document compliance: Failure to upload required certificates/documents may lead to rejection.
  • ATC/Corrections: Bid must reflect any appended ATC or corrigenda; non-compliance may disqualify.
  • Delivery/availability: No explicit delivery timeline; bidders should be prepared for turnkey event delivery as per project schedule.
  • Branding/terms: No explicit brand restrictions; may require OEM/vendor authorizations if specified in amendments.
  • Option clause: Government may adjust quantity or duration by up to 25% at issue or post-award per terms.

Key Specifications

  • Event management services for theme-based events with complete execution

  • EMD: ₹150,000; payment via DD payable at Guwahati or online

  • Contract quantity/duration flexibility up to 25%

  • Past experience documents accepted: contract + invoices with client self-certification or execution certificate

  • No BOQ items; focus on planning, coordination, staffing, marketing, venue development

  • Location: Assam; department: Co-operation Department, Assam

Terms & Conditions

  • EMD set at ₹150,000; submission via DD or online with bid

  • 25% variation in quantity or duration allowed

  • Mandatory documents and certificates must be uploaded; ATC applies

  • Past experience proof must be provided from relevant events

  • Hardcopy of DD to be delivered within 5 days of bid end date

Important Clauses

Payment Terms

EMD of ₹150,000 via DD/online; payment terms follow government practices; no fixed milestones published

Delivery Schedule

Turnkey event execution scope; no explicit delivery window published; bid terms allow schedule flexibility within scope

Penalties/Liquidated Damages

Not explicitly stated in available data; contract may include standard LD as per ATC if applicable

Bidder Eligibility

  • Not under liquidation or court receivership; undertaking required

  • Demonstrable past event management experience with verifiable contracts

  • Compliance with EMD submission and certificate/document requirements

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Past experience documents (contracts, invoices, client certificates or execution certificates)

4

Financial statements or balance sheets demonstrating financial stability

5

EMD submission proof (DD or online payment receipt)

6

Technical bid documents and any OEM authorizations if applicable

7

Proof of non-liquidity (undertaking as required)

8

Copies of certificates as per bid document/ATC

Corrigendum Updates

1 Update
#1

Update

27 Oct 2025

Extended Deadline

01 Nov 2025, 05:00 pm

Opening Date

01 Nov 2025, 05:30 pm

Frequently Asked Questions

How to bid for event management tender in Assam 2025?

Bidders must prepare EMD of ₹150,000 via Demand Draft payable to The Registrar of Cooperative Societies Assam or pay online, upload mandatory certificates, demonstrate past event experience with contracts or execution certificates, and comply with ATC/corrigenda. Ensure the bid includes planning, staffing, and complete event execution capabilities.

What documents are required for Assam event management bid 2025?

Submit GST certificate, PAN card, past project experience documents (contracts and invoices or execution certificates), financial statements, EMD proof, technical bid, and OEM authorizations if applicable. Upload undertakings for non-liquidity and any ATC amendments to avoid rejection.

What are the EMD requirements for this Assam procurement?

The EMD is ₹150,000. Payment can be made by DD payable at Guwahati or via online transfer; scanned proof of the DD must be uploaded with the bid along with the hardcopy submission within 5 days of bid end date.

Can contract quantity be increased during execution for Assam event bid?

Yes. The buyer may increase or decrease contract quantity or duration by up to 25% at the time of contract issue and during execution; bidders must accept the revised scope and continue compliance with terms.

What past experience proofs are acceptable for this tender in Assam?

Acceptable proofs include contract copies with invoices plus bidder self-certification, client execution certificates, or third-party notes like release notes. The documents must demonstrate successful delivery of event management services or related projects.

What are the delivery expectations for turnkey event management in Assam?

The tender requires turnkey event planning, coordination, staffing, and venue development. While a specific delivery schedule isn’t published, bidders should plan for end-to-end execution aligned with government event programs and the 25% variation clause.

Which organization and location are associated with this procurement for bidders?

The procurement is issued by the Registrar Of Cooperative Societies under the Co-operation Department of Assam, with activities centered in Assam (Guwahati-based financial interactions and submissions). Ensure bids reflect Assam-specific implementation and compliance requirements.

What standards or certifications are required for the Assam event bid?

While no explicit technical standards are listed, bidders should provide standard corporate documentation (GST, PAN), past performance evidence, and certificates as per bid document. Be ready to comply with ATC amendments and maintain financial integrity throughout the contract.