GEM

Indian Army Breakfast/Lunch/Dinner & Hydration Catering Tender 2025 - 23 Rajput Forward, ISM Standards Not Specified

Posted

20 Oct 2025, 12:36 pm

Deadline

30 Oct 2025, 01:00 pm

EMD

₹2,26,500

Value

₹45,30,000

Location

SIROHI , RAJASTHAN

Progress

Issue20 Oct 2025, 12:36 pm
AwardPending
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Quantity

25940

Category

Lunch for Sri Lanka Army Contingent

Bid Type

Two Packet Bid

Key Highlights

  • • Specific delivery location: 23 Rajput forward location
  • • EMD amount: ₹2,26,500; estimated contract value: ₹45,30,000
  • • Option clause allows 25% quantity variation during and after contract
  • • Post-award process requires Detailed Design Drawings approval within 10 days
  • • GST applicability to be confirmed by bidder; GST handling per actuals
  • • Non-obsolescence requirement: items must have at least 1 year market life remaining
  • • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate required

Categories 3

MINERAL WATER BREAKFAST MINERAL

Tender Overview

Organization: Indian Army (Department of Military Affairs) invites bids for multi-meal and hospitality services including breakfast, lunch, dinner, tea with snacks for both Indian Army and Sri Lanka contingent, plus mineral water 7 Ltr/day per person and high tea for opening ceremony. Estimated value: ₹45,30,000; EMD: ₹2,26,500. Delivery/installation address references the 23 Rajput forward location. Tender scope covers catering for opening/closing ceremonies and daily meal provision for international contingent, with multiple meal components and event-based service elements.

Key differentiator: Detailed post-award design approvals and option-clauses on quantity adjustments up to 25% of bid quantity, plus staged approval of Detailed Design Drawings within 10 days of award.

Technical Specifications & Requirements

While formal product specifications are not published, bidders must confirm capability to provide:

  • Full-day meal services including breakfast, lunch, dinner plus tea with snacks and mineral water 7L per person per day.
  • Catering for both Indian Army and Sri Lanka contingent, including high tea during opening ceremony and ice breaking dinners for opening/closing events.
  • Compliance with post-award design approvals; supply must align with approved Drawings and modifications issued by Buyer within 10 days of award; extended delivery periods apply if approvals lag.
  • Delivery/installation at the specified Rajput forward location; ensure non-obsolescence and minimum 1 year residual market life for quoted items.

Terms, Conditions & Eligibility

  • EMD: ₹2,26,500; payment terms and GST handling as per terms; GST to be advised by bidder with actual applicability.
  • Delivery start as per order, with option to increase quantity by up to 25% during contract and currency, at contracted rates.
  • Bidder must provide PAN, GSTIN, cancelled cheque, EFT mandate; no liquidation or bankruptcy status; undertake to avoid obsolescence of offered products.
  • Detailed Design Drawings submission within 10 days of award; rejection/ modification list provided within 10 days; no LD for drawing approval delays.
  • Address verification for delivery: 23 Rajput forward location.

Key Specifications

  • Category: Catering services for breakfast, lunch, dinner, tea with snacks

  • Service elements: high tea during opening ceremony, ice breaking dinners for opening/closing ceremonies

  • Constant supply: mineral water 7 Ltr per day per person

  • Delivery location: 23 Rajput forward location

  • Tender value indicators: estimated ₹45,30,000; EMD ₹2,26,500

Terms & Conditions

  • Quantity option: 25% up/down adjustment during contract at contracted rates

  • 10-day window for Detailed Design Drawings submission and approval

  • Delivery/installation to 23 Rajput forward location with non-obsolescence requirement

Important Clauses

Payment Terms

GST handling as per actuals; bidder to declare GST rate; payment terms aligned with contract stipulations

Delivery Schedule

Delivery period adjustments based on option clause; minimum 30 days for additional time; no LD for drawing approval delays

Penalties/Liquidated Damages

Not specified; implied via delivery timelines and design approval delays

Bidder Eligibility

  • Not under liquidation or bankruptcy

  • Experience in catering/hospitality services or related supply contracts

  • Financial stability demonstrated in bid documents

Bill of Quantities (BOQ) 8 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Breakfast for Sri Lanka Army Contingent Nos 135 x 15 days 2,025 pieces gupta441h 15
2 Lunch for Sri Lanka Army Contingent Nos 135 x 16 days 2,160 pieces gupta441h 15
3 Dinner for Sir Lanka Army Contingent Nos 135 x 13 days 1,755 pieces gupta441h 15
4 Tea with snacks for both Army India and Sri Lanka Nos 305 x 13 days 3,965 pieces gupta441h 15
5 Mineral Water 7ltr per day per persons Nos 135 x 7 ltr x 16 days 15,120 pieces gupta441h 15
6 High Tea during Opening ceremony Nos 305 x 01 day 305 pieces gupta441h 15
7 Ice Breaking Dinner for Opening Ceremony Nos 305 x 01 day 305 pieces gupta441h 15
8 Ice Breaking Dinner for Closing Ceremony Nos 305 x 01 day 305 pieces gupta441h 15

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate certified by Bank

5

Proof of financial standing (no liquidation/bankruptcy)

6

Experience certificates for catering/hospitality services

7

OEM authorizations or vendor registrations as applicable

8

Technical bid documents demonstrating capability to provide meals and water supply as specified

Frequently Asked Questions

How to bid for the catering tender in India Army 2025?

Bidders should submit PAN, GSTIN, cancelled cheque, and EFT mandate along with technical bid. Provide experience certificates, financials, and ensure non-obsolescence of offered items. Ensure compliance with post-award design approvals within 10 days and be prepared for up to 25% quantity variation at contracted rates.

What are the eligibility criteria for this catering tender in India Army?

Eligibility requires no liquidation or bankruptcy status, demonstrable catering/hospitality experience, and financial stability. Provide GST and PAN copies, and an undertaking against obsolescence. Bidder must meet design-approval timelines and delivery to the 23 Rajput forward location as specified.

What documents are required for bid submission for Army catering?

Submit PAN, GSTIN, cancelled cheque, EFT mandate, and vendor registration details. Provide experience certificates for similar catering contracts, financial statements, and any OEM authorizations if applicable. Include technical bid detailing meal provisions and water supply as per tender scope.

What are the delivery terms for meals and water supply?

Delivery must align with award terms; additional quantity may be added up to 25% at contracted rates. Delivery period may extend per option clause; if drawing approvals delay, LD is not charged, but delivery timelines shift accordingly.

What is the EMD amount for this procurement in India Army?

EMD for this bidding process is ₹2,26,500. It must be submitted as specified in the tender documents and is part of bidder qualification; ensure funds are ready before bid submission.

What standards or certifications are required for catering services?

While specific standards are not listed, bidders must demonstrate capability with non-obsolescence of items and provide approvals for design drawings within 10 days. GST compliance and reliable water supply mechanisms are implied essentials.

When is the timeline for Detailed Design Drawings approval?

Submit Detailed Design Drawings within 10 days of award; buyer to approve or list modifications within 10 days; delays in approval push delivery timelines forward with no LD penalty for the delay.

Where will the catering services be delivered under this tender?

Delivery is required at the specified 23 Rajput forward location; ensure logistics planning accounts for opening/closing ceremony meals and daily meal service for both Indian and Sri Lankan contingents.