GEM

Armoured Vehicles Nigam Limited sedan AC car hire tender Tiruvallur Tamil Nadu 2025

Posted

23 Oct 2025, 03:57 pm

Deadline

13 Nov 2025, 10:00 am

Value

₹2,67,200

Location

TIRUVALLUR , TAMIL NADU

Progress

Issue23 Oct 2025, 03:57 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 4

VEHICLE PORT SERVICES PASSENGER MOTOR VEHICLES

Tender Overview

The opportunity is with Armoured Vehicles Nigam Limited (AVNL) under the Department of Defence Production for the supply of Sedan AC car hire services. The contract covers the as-and-when-required basis for pickup from Chennai Airport, Chennai Central or Egmore stations and drop at HVF IB and HVF ESTATE areas in Tamil Nadu. Estimated value is ₹267,200 for 200 vehicle trips. The arrangement expects a lumpsum rate including all levies and permits a 50% option clause. The location is Tiruvallur, Tamil Nadu 600019 and aligns with AVNL’s logistics support needs. Unique aspects include non-dedicated trip scheduling and a focus on timely airport-to-site transfers with specified pickup/drop points. This tender entry seeks reliable, AC sedan vehicles capable of compliant, punctual service for defense production logistics. The procurement emphasizes operational availability and compliance over a long-term fleet renewal, highlighting responsive service delivery. AVNL procurement terms require secure EMD mechanics and documentation alignment with GeM ATC conditions.

Technical Specifications & Requirements

  • Service type: Sedan AC car hire for airport and rail station transfers on an as-needed basis
  • Scope: 200 vehicle trips with lump-sum quotation covering all levies
  • Vehicle requirements: Air-conditioned sedans suitable for passenger transport; no dedicated vehicle count assigned beyond total trips
  • Pricing: Lump-sum rate for the entire 200 trips, inclusive of all charges
  • Delivery/availability: On-demand service aligned with travel milestones (airport/railway pickups, site drops)
  • Payment/EMD: Terms specify flexible EMD options via FDR in AVNL-HVF name or Banker’s Cheque; delivery of original FDR/BD to AVNL within specified days
  • ATC: 50% option clause remains; bidders must adhere to GeM terms and upload required security documents

Terms, Conditions & Eligibility

  • EMD options: FDR acceptable; must be pledged in AVNL-HVF account; original hard copy to be delivered within 15 days of award; scanned FDR upload required
  • Alternatively, submit Banker’s Cheque in favor of AVNL-HVF; hard copy to be delivered within 5 days after bid end/opening
  • Lumpsum quote for 200 trips; all levies included; no separate itemized charges
  • ATC/ATB: 50% price adjustment clause; ensure compliance with GeM GTC and Bidders must upload required security documents
  • Location constraints: pickups from Chennai Airport, Chennai Central or Egmore; drop at HVF IB and HVF ESTATE areas
  • No BOQ items; ensure readiness to mobilize on short notice and deliver as-needed transport service for defense procurement

Key Specifications

  • Sedan AC car hire for AVNL-HVF in Tamil Nadu

  • Total scope: 200 vehicle trips; lumpsum pricing inclusive of all levies

  • EMD options: FDR in AVNL-HVF or Banker's Cheque

  • Pickup points: Chennai Airport, Chennai Central, Egmore; drop points: HVF IB, HVF ESTATE

  • Delivery: on-demand basis; confirmation of availability for airport/rail transfers

  • ATC: 50% option clause; GeM GTC compliance

Terms & Conditions

  • 50% option clause applicable

  • Lumpsum quotation for 200 trips

  • FDR or Banker's Cheque acceptable for EMD

  • Original security documents to be delivered within specified days

Important Clauses

Payment Terms

Lumpsum rate for 200 trips; EMD via FDR or Banker's Cheque; payment terms aligned with AVNL-GeM guidelines

Delivery Schedule

On-demand pickups from specified locations with timely transfers to HVF sites; coordination through AVNL/HVF officials

Penalties/Liquidated Damages

Not specified in data; ensure service level adherence and timely pickups to avoid penalties under tender rules

Bidder Eligibility

  • Experience in providing sedan AC car hire services for government/defense-related logistics

  • Financial capability to support response to 200-trips contract

  • Compliant with GeM GTC procurement terms and local transport regulations

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar sedan/hire services

4

Financial statements or proof of financial stability

5

EMD submission documents (FDR or Banker's Cheque) as applicable

6

Technical bid documents demonstrating vehicle compliance

7

OEM authorizations or confirmations (if required by AVNL/HVF)

8

Delivery/compliance schedule and contact details for on-site coordination

Frequently Asked Questions

How to bid for AVNL sedan hire tender in Tiruvallur 2025?

Bidders should prepare EMD via FDR or Banker's Cheque, upload scanned FDR/BC with bid, and deliver original security documents within 15 days (FDR) or 5 days (BC) post bid end. Provide lumpsum quotes for 200 trips, including all levies, and confirm vehicle readiness for pickup points in Chennai.

What documents are required for AVNL HVF transport tender in Tamil Nadu?

Submit GST certificate, PAN, experience certificates for similar sedan hire, financial statements, EMD documentation (FDR or BC), technical bid demonstrating vehicle compliance, and OEM authorizations if needed. Include contact and schedule for on-demand airport/rail transfers to HVF sites.

What are the EMD options for this AVNL tender in Tamil Nadu?

EMD can be provided as a fixed deposit receipt in AVNL-HVF name or as a Banker’s Cheque. If using FDR, upload scanned copy with bid and deliver the original to AVNL within 15 days of award; for BC, provide hard copy within 5 days after bid end/opening.

What is the scope and quantity for the AVNL sedan hire contract?

Scope covers 200 vehicle trips with a lumpsum rate inclusive of all levies. The service includes airport/punctual pickups from Chennai Airport, Central or Egmore and drop-offs at HVF IB and HVF ESTATE areas in Tiruvallur.

What standards or compliance are required for AVNL transport bids?

Comply with GeM GTC terms and ensure security documentation uploads. No specific vehicle standard is listed, but sedans should be air-conditioned and suitable for passenger transfer; maintain timely service for defense-related logistics per AVNL terms.

When are the delivery and service start obligations for AVNL tender?

Service must be available on-demand for airport/rail transfers as per the pickup points. Ensure readiness to mobilize quickly, with coordination using AVNL/HVF contact points and adherence to lump-sum pricing for 200 trips.

What is included in the 50% option clause for this tender?

The 50% option clause allows price adjustment or scope modification up to 50% in certain conditions. Bidders should factor potential variations into the lumpsum quote and confirm applicability during bid submission.

What are the payment terms for AVNL sedan hire contracts?

Payment terms align with GeM guidelines; the tender requires a lump-sum quoted amount for 200 trips and secure EMD. Confirm whether payments are releaseable on completion of trips or monthly as per AVNL terms, and ensure compliance with submission of EMD/BD documentation.