GEM

Indian Army Department of Military Affairs Office Supplies Tender 2025 - ISI/ISO Compliant & GST Terms

Posted

23 Oct 2025, 12:27 pm

Deadline

03 Nov 2025, 01:00 pm

Location

MUMBAI , MAHARASHTRA

Progress

Issue23 Oct 2025, 12:27 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

932

Category

Damper Sponge

Bid Type

Two Packet Bid

Categories 10

PLASTIC SHEET AND FILM FLAP BOOK COPIER PAPER BINDER CLIP BOX FILE BOX STAPLER PRINTING AND WRITING PAPER ACRYLIC SHEET

Tender Overview

The Indian Army, Department of Military Affairs, seeks supply of a broad range of office consumables and equipment, spanning 36 items such as notebook, file accessories, White Board items, staplers, pens, chart paper, binder clips, and related stationery. The scope is limited to the supply of goods with a variable quantity clause, and the procurement emphasizes standard governance through GeM with mandatory documentation. Unique terms include a 25% quantity option during contract execution and GST considerations handled by bidders. This opportunity targets suppliers of general office supplies with the ability to meet delivery and compliance expectations under government procurement norms.

Technical Specifications & Requirements

  • Scope of supply: Only supply of goods (no services)
  • Quantity flexibility: Up to 25% increase or decrease in bid quantity at contract award and during currency
  • Mandatory certificates: Upload required certificates/documents as specified in the bid; non-submission leads to rejection
  • Documentation: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate with bank certification, NDA on bidder letterhead, Integrity Pact
  • Compliance: Ensure adherence to GST rules as per bidder’s jurisdiction; supplier responsible for applicable GST rates
  • Delivery terms: Delivery period aligned to final delivery order; extended delivery governed by option clause
  • Prohibited uploads: Avoid uploading non-essential documents; ensure complete bid documentation
  • Scope notes: Bid price must include all cost components for goods only, no services

Terms, Conditions & Eligibility

  • EMD and security: Not specified in the excerpt; bidders must comply with standard GeM terms
  • GST treatment: GST to be determined by bidder; reimbursement to be at actuals or as per applicable rates, whichever is lower, up to quoted rate
  • Bank documentation: Provide Cancelled Cheque and EFT Mandate certified by bank
  • NDA: Non-Disclosure Declaration required on bidder letterhead
  • Integrity: Complete integrity pact and formal token of acceptance with the offer
  • Documentation: PAN Card, GSTIN, and bank solvency certificate in six-month validity
  • Clause articulation: Option clause allows quantity adjustments up to 25% with corresponding delivery time computation
  • Scope constraint: Only supply of goods; no service components in the bid

Key Specifications

  • Product category: Office stationery and related presentation items

  • Total BOQ items: 36 with no explicit unit quantities provided

  • Delivery: From last date of original delivery order; extended delivery time computed as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days

  • Quality/compliance: Generic; bidder must submit required documents; no explicit IS/ISO numbers provided

  • GST: Reimbursement as per actuals or applicable rates, whichever is lower, up to quoted GST %

  • Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate; NDA and Integrity Pact required

  • Payment terms: Not explicitly specified; governed by standard GeM terms and GST rules

Terms & Conditions

  • Option Clause: quantity may vary by ±25% during contract and currency with corresponding delivery timing

  • GST treatment and reimbursement based on actuals or applicable rates, capped by quoted GST

  • Mandatory submission of PAN, GSTIN, Cancelled Cheque, EFT Mandate, NDA, and Integrity Pact

Important Clauses

Payment Terms

GST treatment as actuals or applicable rates; reimbursement up to quoted GST percentage

Delivery Schedule

Delivery period linked to last date of original delivery order; option clause may extend period with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated in provided data; bidders to adhere to standard contract terms

Bidder Eligibility

  • Submit PAN and GSTIN with bid

  • Provide Cancelled Cheque and EFT Mandate certified by Bank

  • Agree to option clause enabling ±25% quantity changes

  • Upload NDA and Integrity Pact along with complete bid documents

  • Supply of goods only, no services; compliance with GeM procurement norms

Bill of Quantities (BOQ) 36 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Double side Tape Double side Tape 50 nos [email protected] 21
2 Damper Sponge Damper Sponge 25 nos [email protected] 21
3 Engagement Pad Engagement Pad 40 nos [email protected] 21
4 Tag Long Tag Long 20 bdls [email protected] 21
5 Highlighter all colour dual tip Highlighter all colour dual tip 50 nos [email protected] 21
6 Plain File Cover Plain File Cover 50 nos [email protected] 21
7 Note Pad Note Pad 100 nos [email protected] 21
8 PVC Transparent Sheet PVC Transparent Sheet 30 roll [email protected] 21
9 Stapler pin for heavy duty stapler Stapler pin for heavy duty stapler 30 box [email protected] 21
10 Stamp Pad Ink Stamp Pad Ink 10 nos [email protected] 21
11 White Board Duster White Board Duster 20 nos [email protected] 21
12 White Board Marker White Board Marker 20 nos [email protected] 21
13 Correction Tape Correction Tape 25 nos [email protected] 21
14 Presentation Folder Presentation Folder 15 nos [email protected] 21
15 Book Cover Roll Book Cover Roll 30 nos [email protected] 21
16 Chart Paper Chart Paper 30 nos [email protected] 21
17 Twain Jute Twain Jute 5 kgs [email protected] 21
18 Room Fresher Room Fresher 25 nos [email protected] 21
19 CD Cover CD Cover 100 nos [email protected] 21
20 Stamp Pad Stamp Pad 10 nos [email protected] 21
21 Box file with clip Box file with clip 15 nos [email protected] 21
22 Shorthand note book Shorthand note book 15 nos [email protected] 21
23 Stick Pad Yellow Stick Pad Yellow 15 pkt [email protected] 21
24 Binder Clip 51mm Binder Clip 51mm 20 box [email protected] 21
25 Binder Clip 32mm Binder Clip 32mm 25 box [email protected] 21
26 Stapler Remover Stapler Remover 10 nos [email protected] 21
27 Bond paper Bond paper 2 ream [email protected] 21
28 Carbon Paper Carbon Paper 10 pkt [email protected] 21
29 File Binder with both side flap File Binder with both side flap 50 nos [email protected] 21
30 Name Plate in Acrylic sheet Name Plate in Acrylic sheet 5 nos [email protected] 21
31 Notice Board Pin Notice Board Pin 15 pkt [email protected] 21
32 Poker Poker 20 nos [email protected] 21
33 Rubber bands small Rubber bands small 10 pkt [email protected] 21
34 Rubber bands big Rubber bands big 10 pkt [email protected] 21
35 Calculator 12 Digit Calculator 12 Digit 10 nos [email protected] 21
36 Letter Pad Letter Pad 15 nos [email protected] 21

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate certified by Bank

5

Non-Disclosure Declaration on bidder letterhead

6

Integrity Pact signed and stamped

7

Bank Solvency certificate (within six months validity)

8

Complete bid/tender documents duly filled, signed and stamped

9

Oem authorizations if applicable

10

Any other certificates/documents sought in Bid Document, ATC or Corrigendum

Frequently Asked Questions

How to bid for Indian Army office supplies tender in 2025?

Bidders must register on GeM, submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate, along with NDA and Integrity Pact. Include complete bid documents, ensure the scope covers 36 item categories, and be prepared for a ±25% quantity option during contract execution.

What documents are required for army office supply tender submission?

Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, NDA on bidder letterhead, and Integrity Pact. Upload all relevant certificates sought in the Bid Document and ensure completeness to avoid rejection.

What is the quantity variation clause in this GeM tender?

The option clause allows the purchaser to increase or decrease the bid quantity up to 25% at contract placement and during the currency, with delivery time adjusted by the formula (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.

What are the GST terms for this Indian Army procurement?

GST reimbursement will follow actuals or applicable rates, whichever is lower, capped to the quoted GST percentage. Bidders must determine and apply the correct GST for their bid and ensure compliant invoicing.

Which items are included in the 36-item BoQ for this tender?

The tender encompasses a broad range of office supplies, including notebooks, file accessories, White Board items, staplers, pens, chart paper, binder clips, note pads, and related presentation and desk items, with no explicit unit quantities provided.

What delivery terms apply to this army office supply contract?

Delivery must align with the last date of the original delivery order; extended delivery time may apply under the 25% quantity option, calculated as described, with a minimum extension of 30 days.

What is required to prove bid eligibility for this procurement?

Submit mandatory documents (PAN, GSTIN, bank details, NDA, Integrity Pact) and ensure bank solvency certificate validity within six months; ensure all 36 items are covered in the bid with complete documentation.

Is technical support or warranty mentioned for the goods in this tender?

The provided data emphasizes supply of goods with no explicit service or warranty terms; bidders should verify post-award warranty expectations and AMC requirements during bid clarification and in the contract schedule.