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Indian Army Department of Military Affairs Office Supplies Tender 2025 - ISI/ISO Compliant & GST Terms

Bid Publish Date

23-Oct-2025, 12:27 pm

Bid End Date

03-Nov-2025, 1:00 pm

Location

MUMBAI , MAHARASHTRA
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Progress

RA
Issue23-Oct-2025, 12:27 pm
Reverse Auction07-Nov-2025, 5:00 pm
AwardPending
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Quantity

932

Category

Damper Sponge

Bid Type

Two Packet Bid

Categories 15

BITUMINOUS MATERIAL DISTRIBUTOR COPIER PAPER BINDER CLIP BOX PAPER MATERIALS ALPHABET STAMPS BACKHOE FILTER RETAINERS PLASTIC SHEET AND FILM FLAP BOOK BOX FILE STAPLER PRINTING AND WRITING PAPER ACRYLIC SHEET

Tender Overview

The Indian Army, Department of Military Affairs, seeks supply of a broad range of office consumables and equipment, spanning 36 items such as notebook, file accessories, White Board items, staplers, pens, chart paper, binder clips, and related stationery. The scope is limited to the supply of goods with a variable quantity clause, and the procurement emphasizes standard governance through GeM with mandatory documentation. Unique terms include a 25% quantity option during contract execution and GST considerations handled by bidders. This opportunity targets suppliers of general office supplies with the ability to meet delivery and compliance expectations under government procurement norms.

Technical Specifications & Requirements

  • Scope of supply: Only supply of goods (no services)
  • Quantity flexibility: Up to 25% increase or decrease in bid quantity at contract award and during currency
  • Mandatory certificates: Upload required certificates/documents as specified in the bid; non-submission leads to rejection
  • Documentation: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate with bank certification, NDA on bidder letterhead, Integrity Pact
  • Compliance: Ensure adherence to GST rules as per bidder’s jurisdiction; supplier responsible for applicable GST rates
  • Delivery terms: Delivery period aligned to final delivery order; extended delivery governed by option clause
  • Prohibited uploads: Avoid uploading non-essential documents; ensure complete bid documentation
  • Scope notes: Bid price must include all cost components for goods only, no services

Terms, Conditions & Eligibility

  • EMD and security: Not specified in the excerpt; bidders must comply with standard GeM terms
  • GST treatment: GST to be determined by bidder; reimbursement to be at actuals or as per applicable rates, whichever is lower, up to quoted rate
  • Bank documentation: Provide Cancelled Cheque and EFT Mandate certified by bank
  • NDA: Non-Disclosure Declaration required on bidder letterhead
  • Integrity: Complete integrity pact and formal token of acceptance with the offer
  • Documentation: PAN Card, GSTIN, and bank solvency certificate in six-month validity
  • Clause articulation: Option clause allows quantity adjustments up to 25% with corresponding delivery time computation
  • Scope constraint: Only supply of goods; no service components in the bid

Key Specifications

  • Product category: Office stationery and related presentation items

  • Total BOQ items: 36 with no explicit unit quantities provided

  • Delivery: From last date of original delivery order; extended delivery time computed as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days

  • Quality/compliance: Generic; bidder must submit required documents; no explicit IS/ISO numbers provided

  • GST: Reimbursement as per actuals or applicable rates, whichever is lower, up to quoted GST %

  • Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate; NDA and Integrity Pact required

  • Payment terms: Not explicitly specified; governed by standard GeM terms and GST rules

Terms & Conditions

  • Option Clause: quantity may vary by ±25% during contract and currency with corresponding delivery timing

  • GST treatment and reimbursement based on actuals or applicable rates, capped by quoted GST

  • Mandatory submission of PAN, GSTIN, Cancelled Cheque, EFT Mandate, NDA, and Integrity Pact

Important Clauses

Payment Terms

GST treatment as actuals or applicable rates; reimbursement up to quoted GST percentage

Delivery Schedule

Delivery period linked to last date of original delivery order; option clause may extend period with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated in provided data; bidders to adhere to standard contract terms

Bidder Eligibility

  • Submit PAN and GSTIN with bid

  • Provide Cancelled Cheque and EFT Mandate certified by Bank

  • Agree to option clause enabling ±25% quantity changes

  • Upload NDA and Integrity Pact along with complete bid documents

  • Supply of goods only, no services; compliance with GeM procurement norms

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Double side Tape , Damper Sponge , Engagement Pad , Tag Long , Highlighter all colour dual tip , Plain File Cover , Note Pad , PVC Transparent Sheet , Stapler pin for heavy duty stapler , Stamp Pad Ink , White Board Duster , White Board Marker , Correction Tape , Presentation Folder , Book Cover Roll , Chart Paper , Twain Jute , Room Fresher , CD Cover , Stamp Pad , Box file with clip , Shorthand note book , Stick Pad Yellow , Binder Clip 51mm , Binder Clip 32mm , Stapler Remover , Bond paper , Carbon Paper , File Binder with both side flap , Name Plate in Acrylic sheet , Notice Board Pin , Poker , Rubber bands small , Rubber bands big , Calculator 12 Digit , Letter Pad

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY

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Documents 4

GeM-Bidding-8434068.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

5 found

Engagement Pad,Stapler Small,Stapler Large,Dak folder,Carbon Paper Black,Sharpner,Glue Stick Medium

Indian Army

LEH, JAMMU & KASHMIR

Posted: 17 February 2025
Closed: 10 March 2025
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Highlighter,Whitener,Stapler Pin Small,Stapler Pin Big,Stamp Pad,Stamp Pad Ink,U Clip,White board c

Indian Army

HOSHANGABAD, MADHYA PRADESH

Posted: 24 April 2025
Closed: 15 May 2025
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Indian Army High-Quality Office Stationery Tender Hoshangabad Madhya Pradesh 2026

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HOSHANGABAD, MADHYA PRADESH

Posted: 19 May 2026
Closed: 29 May 2026
GEM

Indian Army Binder Clip All Size & Office Supplies Tender Shahjahanpur UP 2026 ITMS Compliance

Indian Army

SHAHJAHANPUR, UTTAR PRADESH

Posted: 4 February 2026
Closed: 14 February 2026
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Binder Clips,Binder Clips,Binder Clips,Colour Flag,Sticky Pad,Paper Pin T,U Clip Colour Coted,Penci

Indian Army

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Posted: 17 April 2025
Closed: 8 May 2025
GEM

Bill of Quantities (BOQ) 36 Items Sign in for GEM prices

#1

Double side Tape

Double side Tape

50 nos Delivery: 21 days
#2

Damper Sponge

Damper Sponge

25 nos Delivery: 21 days
#3

Engagement Pad

Engagement Pad

40 nos Delivery: 21 days
#4

Tag Long

Tag Long

20 bdls Delivery: 21 days
#5

Highlighter all colour dual tip

Highlighter all colour dual tip

50 nos Delivery: 21 days
#6

Plain File Cover

Plain File Cover

50 nos Delivery: 21 days
#7

Note Pad

Note Pad

100 nos Delivery: 21 days
#8

PVC Transparent Sheet

PVC Transparent Sheet

30 roll Delivery: 21 days
#9

Stapler pin for heavy duty stapler

Stapler pin for heavy duty stapler

30 box Delivery: 21 days
#10

Stamp Pad Ink

Stamp Pad Ink

10 nos Delivery: 21 days
#11

White Board Duster

White Board Duster

20 nos Delivery: 21 days
#12

White Board Marker

White Board Marker

20 nos Delivery: 21 days
#13

Correction Tape

Correction Tape

25 nos Delivery: 21 days
#14

Presentation Folder

Presentation Folder

15 nos Delivery: 21 days
#15

Book Cover Roll

Book Cover Roll

30 nos Delivery: 21 days
#16

Chart Paper

Chart Paper

30 nos Delivery: 21 days
#17

Twain Jute

Twain Jute

5 kgs Delivery: 21 days
#18

Room Fresher

Room Fresher

25 nos Delivery: 21 days
#19

CD Cover

CD Cover

100 nos Delivery: 21 days
#20

Stamp Pad

Stamp Pad

10 nos Delivery: 21 days
#21

Box file with clip

Box file with clip

15 nos Delivery: 21 days
#22

Shorthand note book

Shorthand note book

15 nos Delivery: 21 days
#23

Stick Pad Yellow

Stick Pad Yellow

15 pkt Delivery: 21 days
#24

Binder Clip 51mm

Binder Clip 51mm

20 box Delivery: 21 days
#25

Binder Clip 32mm

Binder Clip 32mm

25 box Delivery: 21 days
#26

Stapler Remover

Stapler Remover

10 nos Delivery: 21 days
#27

Bond paper

Bond paper

2 ream Delivery: 21 days
#28

Carbon Paper

Carbon Paper

10 pkt Delivery: 21 days
#29

File Binder with both side flap

File Binder with both side flap

50 nos Delivery: 21 days
#30

Name Plate in Acrylic sheet

Name Plate in Acrylic sheet

5 nos Delivery: 21 days
#31

Notice Board Pin

Notice Board Pin

15 pkt Delivery: 21 days
#32

Poker

Poker

20 nos Delivery: 21 days
#33

Rubber bands small

Rubber bands small

10 pkt Delivery: 21 days
#34

Rubber bands big

Rubber bands big

10 pkt Delivery: 21 days
#35

Calculator 12 Digit

Calculator 12 Digit

10 nos Delivery: 21 days
#36

Letter Pad

Letter Pad

15 nos Delivery: 21 days

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate certified by Bank

5

Non-Disclosure Declaration on bidder letterhead

6

Integrity Pact signed and stamped

7

Bank Solvency certificate (within six months validity)

8

Complete bid/tender documents duly filled, signed and stamped

9

Oem authorizations if applicable

10

Any other certificates/documents sought in Bid Document, ATC or Corrigendum

Reverse Auction Schedule

Completed

Start

07-Nov-2025, 5:00 pm

End

08-Nov-2025, 5:00 pm

Duration: 24 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Item Date Status
1
ESS KAY HOME CARE   Under PMA
-01-11-2025 11:27:07
2
HILLS STATIONERS & PRINTERS   Under PMA
-01-11-2025 14:46:57
3
NAYSHA ENTERPRISE   Under PMA
-29-10-2025 14:17:16
4
Rani Enterprises   Under PMA
-28-10-2025 14:24:05
5
RINKAL STATIONERY & ZEROX   Under PMA
-01-11-2025 18:23:21
6
RISING STATIONERS & PRINTERS   Under PMA
-31-10-2025 15:39:24
7
VSP ENTERPRISES   Under PMA
-30-10-2025 13:00:30

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for Indian Army office supplies tender in 2025?

Bidders must register on GeM, submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate, along with NDA and Integrity Pact. Include complete bid documents, ensure the scope covers 36 item categories, and be prepared for a ±25% quantity option during contract execution.

What documents are required for army office supply tender submission?

Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, NDA on bidder letterhead, and Integrity Pact. Upload all relevant certificates sought in the Bid Document and ensure completeness to avoid rejection.

What is the quantity variation clause in this GeM tender?

The option clause allows the purchaser to increase or decrease the bid quantity up to 25% at contract placement and during the currency, with delivery time adjusted by the formula (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.

What are the GST terms for this Indian Army procurement?

GST reimbursement will follow actuals or applicable rates, whichever is lower, capped to the quoted GST percentage. Bidders must determine and apply the correct GST for their bid and ensure compliant invoicing.

Which items are included in the 36-item BoQ for this tender?

The tender encompasses a broad range of office supplies, including notebooks, file accessories, White Board items, staplers, pens, chart paper, binder clips, note pads, and related presentation and desk items, with no explicit unit quantities provided.

What delivery terms apply to this army office supply contract?

Delivery must align with the last date of the original delivery order; extended delivery time may apply under the 25% quantity option, calculated as described, with a minimum extension of 30 days.

What is required to prove bid eligibility for this procurement?

Submit mandatory documents (PAN, GSTIN, bank details, NDA, Integrity Pact) and ensure bank solvency certificate validity within six months; ensure all 36 items are covered in the bid with complete documentation.

Is technical support or warranty mentioned for the goods in this tender?

The provided data emphasizes supply of goods with no explicit service or warranty terms; bidders should verify post-award warranty expectations and AMC requirements during bid clarification and in the contract schedule.

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