GEM

Garden Reach Ship Builders And Engineers Limited Diesel Engine Coupling Procurement 2025 Rajasthan

Posted

26 Oct 2025, 11:28 am

Deadline

05 Nov 2025, 12:00 pm

Location

RANCHI , JHARKHAND

Progress

Issue26 Oct 2025, 11:28 am
Corrigendum29 Oct 2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Critical: 25% quantity variation right at contract placement and during currency.
  • • Mandatory documents: PAN, GSTIN, cancelled cheque, EFT mandate; BIS/type test certificates.
  • • Material Test Certificate required; acceptance based on Buyer Lab results.
  • • Dedicated toll-free/service escalation matrix required for ongoing support.
  • • Net worth must be positive for the OEM as per last audited financials.
  • • GST considerations: reimbursement per actuals or applicable rate, whichever is lower.
  • • No BOQ items available; anticipate spares, couplings, tools and related services.
  • • Delivery terms linked to original vs extended delivery periods with minimum 30 days.

Categories 4

SERVICES ENGINE PETROLEUM FUELS SUPPLY OF ENGINE

Tender Overview

Organization: Garden Reach Ship Builders And Engineers Limited (GRSE) seeks procurement related to coupling, maintenance spares, maintenance tools & services for Diesel engines. While the exact quantity, start/end dates, and estimated value are not disclosed, the tender emphasizes compliance with product certificates, material test results, and service support structures. A key differentiator is the adherence to a structured option clause allowing quantity variations up to 25% and corresponding delivery adjustments. This procurement targets suppliers capable of providing OEM-grade components, material test approvals, and robust post-sale service; the contract incorporates escalation matrices and dedicated service hotlines, signaling a service-support oriented supply model.

Technical Specifications & Requirements

  • Product category: coupling, maintenance spares, maintenance tools & services for Diesel engines (no itemized BOQ available).
  • Documentation focus: Material Test Certificate required with supply; lab results govern acceptance; OEM authorizations and BIS/type test certificates to be uploaded with bid.
  • Financial criteria: OEM net worth must be positive as per last audited statement; suppliers must ensure GST registration and PAN, plus bank EFT mandate and cancelled cheque.
  • Service context: escalation matrix and dedicated toll-free service number mandated for service support; GST payable per actuals or applicable rate (capped to quoted GST).
  • Compliance: suppliers must provide all certificates as prescribed in the product specification; non-compliance risks bid rejection.
  • Contextual note: 0 BOQ items listed; bidders should anticipate requirements for spares, couplings, and tools compatible with GRSE diesel engines.

Terms, Conditions & Eligibility

  • Option clause permits quantity increase/decrease up to 25% of bid quantity; delivery time scales with adjusted quantity and original delivery period, minimum 30 days.
  • Bidder must not be in liquidation or bankruptcy; must upload a signed undertaking.
  • Required submissions: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorizations and BIS/type test certificates per product spec.
  • Service commitments: dedicated toll-free number and escalation contact details for service support.
  • Payment/GST: GST liability to be borne by bidder; reimbursement as per actuals or applicable rate (whichever is lower).
  • Lab testing: Material Test Certificate to be sent with supply; buyer lab results are final for acceptance.
  • Net worth: OEMs must show positive net worth in last audited financials; non-compliant candidates will be rejected.

Key Specifications

  • Product category: coupling, maintenance spares, maintenance tools & services for Diesel engines

  • No itemized BOQ available; expect OEM grade components and related service tools

  • Material Test Certificate required; buyer lab will determine acceptance

  • Dedicated service hotline and escalation matrix required for post-sale support

  • GST payable per actuals or applicable rate, whichever lower; no firm value stated

  • Positive net worth requirement for OEM per last audited financial statement

Terms & Conditions

  • 25% quantity variation right at contract placement and during currency

  • Material Test Certificate mandatory with supply and lab-based acceptance

  • POSITIVE net worth required for OEM per latest audited financials

  • Dedicated service escalation matrix and toll-free numbers required

  • GST treatment: reimbursement via actuals or applicable rate, whichever lower

Important Clauses

Payment Terms

GST payable as per actuals or applicable rate; reimbursement capped at quoted GST %; no fixed value provided

Delivery Schedule

Delivery period varies with quantity under option clause; minimum 30 days; adjustments based on ( Increased quantity / Original quantity ) × Original delivery period

Penalties/Liquidated Damages

Not explicitly specified; delivery extension rules imply potential penalties via contract terms

Bidder Eligibility

  • Bidder must have positive net worth as per last audited financial statements

  • Not in liquidation or receivership; must upload undertaking

  • Must hold PAN, GSTIN and EFT mandate; bank details verified

  • OEM authorizations and BIS/type test certificates as per product specification

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Required Documents

1

PAN card copy

2

GSTIN copy

3

Cancelled cheque

4

EFT mandate certified by bank

5

OEM authorization certificates

6

BIS license and Type Test certificates

7

Material Test Certificate to accompany supply

8

Last audited financial statements showing positive net worth

9

Any other certificates prescribed in product specifications

Corrigendum Updates

1 Update
#1

Update

29 Oct 2025

Frequently Asked Questions

How to bid GRSE diesel engine spares tender in India 2025?

Bidders must upload PAN, GSTIN, cancelled cheque, EFT mandate, and OEM BIS/type test certificates. Ensure Material Test Certificate accompanies supply and that Buyer Lab results govern acceptance. Maintain positive net worth and avoid liquidation; comply with the option clause permitting up to 25% quantity variation.

What documents are required for GRSE coupling tender submission 2025?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate certified by bank, OEM authorizations, BIS license, type test certificates, Material Test Certificate, and last audited financial statements showing positive net worth. Additional product spec certificates may be requested. Upload all with bid documents.

What are the delivery terms for GRSE diesel engine spares procurement?

Delivery timing is tied to the original delivery period with an option to extend up to the calculated time: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. The purchaser may adjust quantity up to 25% during contract currency; ensure timely supply to avoid penalties.

What standards or certificates ensure GRSE bid eligibility for spares?

Bidders must provide BIS license and type test certificates; Material Test Certificate is mandatory with supply; OEM authorizations are required for product conformity; ensure ISI/ISO where specified by product specification; positive net worth required for OEMs.

What is the GST treatment for GRSE procurement of diesel spares?

GST will be reimbursed based on actuals or the applicable rate, whichever is lower, subject to the quoted GST percentage. Bidder must determine applicable GST on their software and pass-through to GRSE, with no additional tax burden beyond the stated rate.

What is the eligibility criteria for OEMs bidding GRSE spares?

OEMs must maintain positive net worth as per last audited financial statements, not be under liquidation or bankruptcy, and provide EFT mandate, PAN, GSTIN, and OEM-specific certificates. Service support must include a dedicated toll-free line and escalation matrix.

What documents are mandatory to submit to GRSE for service support bids?

Mandatory submissions include escalation matrix with telephone numbers, dedicated toll-free service number, and documentation proving service capability. Also required are PAN, GSTIN, cancelled cheque, EFT mandate, Material Test Certificate, and BIS/type certificates as applicable.

How to ensure acceptance of GRSE material in diesel engine spares supply?

Ensure Material Test Certificate is provided with each delivery. The buyer's lab results will determine acceptance, so align manufacturing and testing processes to meet GRSE product specifications, including OEM authorizations and relevant BIS/type test certificates.