GEM

Medical Health and Family Welfare Department Uttar Pradesh Asset Management Services Tender 2025 - 1 Year Onsite Cleaning, Gardening & Laundry

Posted

25 Oct 2025, 02:03 pm

Deadline

04 Nov 2025, 03:00 pm

EMD

₹1,30,176

Location

PILIBHIT , UTTAR PRADESH

Progress

Issue25 Oct 2025, 02:03 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 3

ASSET MANAGEMENT SERVICES GARDENING

Tender Overview

The Medical Health and Family Welfare Department Uttar Pradesh invites bids for Asset Management Services including onsite cleaning, gardening and laundry for 1 year. The project carries an EMD of ₹130,176 and applies to onsite service delivery within Uttar Pradesh. The terms include a flexible procurement clause allowing up to 25% fluctuation in contract quantity or duration before award. The scope targets comprehensive facility upkeep across government assets, with an emphasis on reliable, compliant service delivery and municipal-standard hygiene routines. This tender requires bidders to demonstrate operational capacity for multi-service management within a single annual contract, leveraging integrated housekeeping, horticulture and laundry support under one umbrella. The unique aspect is the combination of three labor-intensive services under a single contract, ensuring streamlined oversight and centralized performance monitoring. Unspecified start/end dates are expected to align with contract issuance and site readiness. The opportunity is embedded in a government facilities management framework, suitable for established vendors with city-wide coverage and compliance readiness.

Technical Specifications & Requirements

  • Service categories: onsite cleaning, gardening, and laundry management under one contract
  • Contract duration: 1 year with potential 25% quantity/duration adjustment pre-issuance and post-award
  • EMD: ₹130,176 to be deposited as per tender terms
  • Delivery location: Uttar Pradesh government facilities (onsite)
  • Compliance: adherence to local labor laws, health and safety norms for housekeeping, landscaping, and laundry services
  • ATC/SOW: reference to uploaded ATC and Scope of Work documents for service mix and performance benchmarks
  • Availability: bidders must demonstrate capacity to manage multiple service lines concurrently
  • BoQ: no items listed; bid must reflect integrated service pricing and schedule

Terms, Conditions & Eligibility

  • EMD: ₹130,176 as security deposit
  • Quantity/Duration flexibility: up to 25% before award; post-award same limit applies
  • Delivery terms: onsite service delivery in UP facilities for 12 months; coordination with MHFW UP
  • Payment terms: standard government practice to be specified in contract; details to be confirmed at award
  • Documentation: GST, PAN, experience certificates, financial statements, and technical bid documents
  • ATC/SOW adherence: bidders must follow uploaded ATC and Scope of Work documents
  • Warranty/Support: not explicitly specified; verification during bid evaluation
  • Penalty provisions: to be defined in contract; watch for performance-based adjustments

Key Specifications

  • Service scope includes: onsite cleaning, gardening, and laundry for 12 months

  • EMD amount: ₹130,176

  • Contract quantity/duration flexibility up to 25%

  • Delivery: onsite facilities within Uttar Pradesh

  • SOW/ATC: refer to uploaded ATC document and Scope of Work

Terms & Conditions

  • EMD requirement of ₹130,176 must be submitted with bid

  • Contract duration is 1 year with 25% adjustment window

  • Onsite service delivery for cleaning, gardening, laundry in UP facilities

Important Clauses

Payment Terms

Payment terms to be defined in contract; government tender practices apply

Delivery Schedule

Onsite service delivery across UP facilities for 12 months; coordination with MHFW UP

Penalties/Liquidated Damages

Performance penalties to be specified in contract and ATC/SOW

Bidder Eligibility

  • Experience in multi-service onsite facility management (cleaning, gardening, laundry)

  • Demonstrated financial stability (recent financial statements)

  • GST and PAN valid registrations; compliance with local labor laws

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar asset management services

4

Financial statements (last 3 years)

5

EMD payment receipt or bank guarantee as per tender

6

Technical bid documents confirming service capability

7

OEM authorizations or subcontractor approvals (if any)

8

ATC/SOW acknowledgment and any compliance certificates

Frequently Asked Questions

How to bid for asset management services tender in Uttar Pradesh 2025?

Bidders must submit GST, PAN, experience certificates, financial statements, EMD ₹130,176 and technical bid documents. Ensure compliance with uploaded ATC and Scope of Work. Provide proof of capability for cleaning, gardening, and laundry onsite services across UP facilities.

What documents are required for UP MHFW asset management tender submission?

Required documents include GST registration, PAN, experience certificates for similar work, last 3 years financial statements, EMD receipt, and technical bid documents. OEM authorizations may be needed if using subcontractors, along with ATC acknowledgment.

What are the contract duration and quantity flexibility for this UP tender?

The contract runs for 1 year with a possible adjustment of up to 25% in quantity or duration before issuance and after award. Vendors must accept revised quantity or duration if exercised by the buyer.

What is the EMD amount for this Uttar Pradesh procurement?

The earnest money deposit is ₹130,176, to be submitted as specified in the tender guidelines, via online payment or as a bank guarantee per the terms at bid submission.

What standards or ATC documents govern this UP asset management bid?

Refer to the uploaded ATC and Scope of Work documents. Bidders must adhere to the specified service mix of cleaning, gardening and laundry and align with site-specific health and safety norms.

How will payments be processed for the UP facility management contract?

Payment terms follow government tender norms to be finalized at award. Vendors should anticipate milestone-based or monthly settlement after service acceptance, subject to contract terms and performance verification.

What experience is required for bidding on UP asset management services?

Applicants should demonstrate prior experience in onsite facility management including cleaning, landscaping and laundry. Submit relevant certificates and reference letters showing successful delivery of multi-service contracts within government or large institutional settings.

Is there a delivery deadline for initial mobilization in UP facilities?

Mobilization timelines will be defined in the contract post-award; bidders should indicate readiness to commence onsite services promptly after contract issuance and alignment with the Scope of Work.