GEM

Indian Army UPS & Printer Tender Allahabad Uttar Pradesh 2025 - 2 KVA UPS, 20 KVA Servo Stabilizer, Epson L2310, Kyocera FS1040

Posted

18 Oct 2025, 12:18 pm

Deadline

28 Oct 2025, 01:00 pm

Location

ALLAHABAD , UTTAR PRADESH

Progress

RA
Issue18 Oct 2025, 12:18 pm
Reverse Auction01 Nov 2025, 11:00 am
AwardPending
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Quantity

12

Category

2 KVA UPS NO 1

Bid Type

Two Packet Bid

Key Highlights

  • • Specific OEM involvement required: installation by OEM-certified resources
  • • Authorized OEM authorization documentation mandatory (Authorisation Form/Certificate)
  • • Turnover criterion: average turnover of last 3 years documented via audited balance sheets or CA certificate
  • • Option clause allows up to 50% increase/decrease in quantity with proportional delivery time
  • • Items: 2 KVA UPS Nos 1-9, 20 KVA servo stabilizer, Epson L2310, Kyocera FS1040
  • • No explicit estimated value or EMD amount stated in provided data
  • • Bundled service expectations: installation, commissioning, testing, and training as applicable
  • • Delivery/installation terms tie to original delivery order dates; extended periods governed by option clause

Categories 3

UPS STABILIZER SERVO STABILIZER

Tender Overview

The Indian Army (Department Of Military Affairs) invites bids for a multi-item supply package in ALLAHABAD, UTTAR PRADESH. The procurement covers 9 units of 2 KVA UPS (Nos 1-9), a 20 KVA single-phase servo stabilizer, an Epson L2310 printer, and a Kyocera FS1040 printer. There is no stated estimated value; bidders must prepare for OEM installation/commissioning and associated configuration. The scope includes OEM-certified technicians for on-site installation and training where applicable. A key clause allows up to 50% quantity variation at contract at the same rates, impacting inventory and delivery planning. This tender emphasizes authorized OEM involvement and robust financial turnover requirements.

Technical Specifications & Requirements

  • Item scope includes 2 KVA UPS (Nos 1-9), 20 KVA single-phase servo stabilizer, Epson L2310, and Kyocera FS1040 printers.
  • Installation, commissioning, testing, and training (if applicable) must be performed by OEM or OEM-certified resource or OEM-authorised reseller.
  • Mandatory Manufacturer Authorization: suppliers must provide OEM authorization details (name, designation, address, email, phone).
  • Financial turnover criterion: last 3 years’ average turnover as per bid document; audited Balance Sheets or CA/Cost Accountant certificate required.
  • Option clause permits up to 50% quantity variation and expansion during contract with proportional delivery time calculation, minimum 30 days.
  • Delivery/installation timelines are linked to original delivery order dates; terms apply if quantities increase during currency.
  • Section emphasizes compliance with qualification and documentation requirements for bidder eligibility.

Terms, Conditions & Eligibility

  • EMD and exact amount are not specified in the data; bidders must refer to the Terms for submission.
  • Documentation must include PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization forms at bid submission.
  • Turnover verification via audited statements or CA certificate for the last 3 years; constitution date considerations apply.
  • Installation/commissioning must be by OEM-certified personnel; authorisation form required for authorised distributors.
  • The Purchaser reserves rights to adjust quantities by up to 50% and extend delivery per option clause with defined calculation formula.
  • Ensure strict adherence to submission of required documents and compliance with all terms for eligibility.

Key Specifications

  • 2 KVA UPS units (Nos 1-9) specifications not provided in data

  • 20 KVA single-phase servo stabilizer specifications not provided

  • Epson L2310 printer specifications not provided

  • Kyocera FS1040 printer specifications not provided

  • OEM authorization and installation/commissioning performance requirements emphasized

  • Turnover and experience qualifications required for eligibility

Terms & Conditions

  • EMD amount not disclosed; bidders must refer to Terms & ATC for exact value

  • 50% quantity variation and extended delivery period options

  • OEM installation/ training mandatory by OEM-certified personnel

  • Mandatory OEM authorization and distributor authorization documentation

  • Turnover verification for last 3 years with audited balance sheets or CA certificate

Important Clauses

Manufacturer Authorization

Bid must include OEM/Original Service Provider authorization with complete details (name, designation, address, email, phone).

Delivery & Option Clause

Purchaser may alter quantity by up to 50% and extend delivery time proportionally; delivery starts from last date of original DO.

Installation & Testing

Installation, commissioning, testing, configuration (if any) to be done by OEM-certified resource or OEM-authorised reseller.

Bidder Eligibility

  • Last 3 years average annual turnover meeting bidder document threshold (audited statements or CA certificate)

  • OEM authorization and proven capability for installation and training

  • GSTIN and PAN validation with GST compliance

  • Ability to supply 2 KVA UPS Nos 1-9, 20 KVA servo stabilizer, Epson L2310, Kyocera FS1040

  • Delivery capability within terms and acceptance of option clause

Bill of Quantities (BOQ) 12 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 2 KVA UPS NO 1 2 KVA UPS NO 1 1 nos sceitoffr 20
2 2 KVA UPS NO 2 2 KVA UPS NO 2 1 nos sceitoffr 20
3 2 KVA UPS NO 3 2 KVA UPS NO 3 1 nos sceitoffr 20
4 2 KVA UPS NO 4 2 KVA UPS NO 4 1 nos sceitoffr 20
5 2 KVA UPS NO 5 2 KVA UPS NO 5 1 nos sceitoffr 20
6 2 KVA UPS NO 6 2 KVA UPS NO 6 1 nos sceitoffr 20
7 2 KVA UPS NO 7 2 KVA UPS NO 7 1 nos sceitoffr 20
8 2 KVA UPS NO 8 2 KVA UPS NO 8 1 nos sceitoffr 20
9 2 KVA UPS NO 9 2 KVA UPS NO 9 1 nos sceitoffr 20
10 Servo Stabilizer 20 KVA Single Ph Servo Stabilizer 20 KVA Single Ph 1 nos sceitoffr 20
11 Epson Printer L2310 Epson Printer L2310 1 nos sceitoffr 20
12 Kyocera Printer FS1040 Kyocera Printer FS1040 1 nos sceitoffr 20

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

Manufacturer Authorization/ OEM authorization documentation

6

Audited Balance Sheets or CA/Cost Accountant turnover certificate for last 3 years

7

Bidder Code Creation documentation

8

Evidence of installation/commissioning capability by OEM-certified resources

Reverse Auction Schedule

Upcoming

Start

01 Nov 2025, 11:00 am

End

03 Nov 2025, 11:00 am

Duration: 48 hours

Reverse Auction Document

⏳ RA scheduled. Ensure you are registered to participate.

Frequently Asked Questions

How to bid for UPS and printer tender in Allahabad for Indian Army 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization. Ensure last 3 years turnover meets the required threshold with audited statements or CA certificate. Include OEM-certified installation capability and comply with the option clause allowing up to 50% quantity changes.

What documents are required for Indian Army UPS tender in Allahabad?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorization, turnover certificates for last 3 years, and bidder code creation documents. Ensure installation/commissioning capability by OEM-certified resources and provide distributor authorization if applicable.

What are the delivery terms and option clause for this tender?

Delivery may be increased or decreased by up to 50% of bid quantity at contract placement. Extended delivery time is calculated as (increased quantity / original quantity) × original delivery period, with a minimum of 30 days; extensions may apply during currency of contract.

Which items are included in the Allahabad Army procurement for 2025?

Items include 2 KVA UPS Nos 1-9, 20 KVA single-phase servo stabilizer, Epson L2310 printer, and Kyocera FS1040 printer. Installation and commissioning must be performed by OEM-certified personnel or OEM-authorised resellers.

What is required for OEM authorization in this tender?

Provide an OEM/Original Service Provider authorization form detailing name, designation, address, email, and phone number. This ensures the supplier is authorized to act on behalf of the OEM for installation, testing, and warranty support.

What turnover evidence is acceptable for eligibility?

Submit audited Balance Sheets for the last 3 financial years or a CA/Cost Accountant certificate indicating turnover. If the bidder is less than 3 years old, use completed years post-incorporation for average turnover calculation.

Are installation and training included in the scope of supply?

Yes. Installation, commissioning, testing, configuration, and training (if applicable) must be carried out by OEM-certified resources or OEM-authorised resellers as per scope.

What are the key eligibility criteria for the 2 KVA UPS and printers tender?

Eligibility requires compliance with OEM authorization, valid GSTIN/PAN, documented turnover, the ability to install/commission on-site by OEM-certified staff, and adherence to the 50% quantity variation clause during contract execution.