GEM

Indian Army Break Shoe Assembly and 12V Components Tender Darjeeling West Bengal 2025

Posted

23 Oct 2025, 04:53 pm

Deadline

03 Nov 2025, 05:00 pm

Location

DARJEELING , WEST BENGAL

Progress

Issue23 Oct 2025, 04:53 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

39

Category

BREAK SHOE ASSEMBLY

Bid Type

Two Packet Bid

Categories 8

BATTERY CABLE FOOTWEARS SHIELDED CABLE HAND PUMP WORM GEAR OTHER COIL RF CABLE

Tender Overview

The Indian Army invites bids for a package including various vehicle electrical and mechanical assemblies—BREAK SHOE ASSEMBLY, FOUR PIN RELAY 12 V, KNUCKLE BEARING, CLUTCH CABLE ASSEMBLY, IGNITION COIL, COMBINATION SWITCH 12 V, CLUTCH MASTER CYLINDER ASSEMBLY, BATTERY CUT OFF SWITCH, and COMBINATION SWITCH 24 V—to be supplied at the designated location in DARJEELING, WEST BENGAL (734001). The scope covers multiple item types across 9 BOQ entries, with quantity and unit details not specified in the available data. Bid terms include an option to increase/decrease quantity by up to 25%, maintaining contracted rates, and a delivery schedule aligned to the original delivery period with adjustments for extended timelines. The buyer emphasizes design verification and compliance as core evaluation criteria, with pre-dispatch inspection provisions for clothing-related items and a required Material Test Certificate.

Technical Specifications & Requirements

  • ISO 9001 certification required for bidder or OEM; supplier must demonstrate quality system conformity.
  • Material Test Certificate to accompany supply; buyer lab results govern acceptance.
  • Detailed Design Drawings to be approved by the buyer within 5 days of contract award; buyer to respond with approvals or modification list within 7 days.
  • If drawings approval delays occur, delivery period may be reset with no liquidated damages for buyer-caused delays.
  • Pre-dispatch inspection and reference sample protocol applies to clothing items, with one sealed reference sample per consignee.
  • All certificates, documents, and bid items must be uploaded as per bid document, ATC, and corrigendum.

Terms, Conditions & Eligibility

  • EMD/Deposit details not specified in the data; bidders must review bid documents for exact amount requirement.
  • Delivery terms: quantity adjustments permitted up to 25% during contract and extended delivery periods as per option clause.
  • Payment terms are not specified in the data; bidders should verify in the tender documents.
  • Eligibility: ISO 9001 certification and Material Test Certificate; detailed design drawings approval process; compliance with buyer’s testing regime.
  • Documentation: mandatory certificates and technical documents must be uploaded; incomplete submissions risk rejection.

Key Specifications

  • Product/service category: automotive electrical/mechanical assemblies (nine items collectively including brake components and switches)

  • Estimated value: not disclosed

  • EMD: not disclosed in available data

  • Standards: ISO 9001 (quality management)

  • Certifications: Material Test Certificate required

  • Delivery conditions: option to adjust quantity by up to 25%; delivery period may be reset for buyer-approved drawings delays

  • Documentation: mandatory upload of all certificates and drawings per ATC/Corrigendum

  • Quality control: buyer lab testing determines acceptance

Terms & Conditions

  • 25% quantity variation allowed during and after contract; rates remain fixed

  • ISO 9001 certification mandatory for bidder or OEM

  • Material Test Certificate must accompany supply; lab results govern acceptance

Important Clauses

Payment Terms

Not specified in available data; verify in bid documents.

Delivery Schedule

Delivery starts from original delivery period; option for extended delivery with time calc formula; no LD for buyer-caused drawing delays.

Penalties/Liquidated Damages

Not specified in provided data; cross-check in Terms & Conditions and contract.

Bidder Eligibility

  • ISO 9001 certification (bidder or OEM) mandatory

  • Material Test Certificate to accompany supply

  • Ability to provide Detailed Design Drawings within 5 days of award and respond with modifications within 7 days

  • Compliance with 25% quantity option clause

Bill of Quantities (BOQ) 9 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 BREAK SHOE ASSEMBLY BREAK SHOE ASSEMBLY LV7/MG 5 set bengg888 15
2 FOUR PIN RELAY 12 V FOUR PIN RELAY 12 V LV7/MG 10 nos bengg888 15
3 KNUCKLE BEARING KNUCKLE BEARING LV7/MG 10 nos bengg888 15
4 CLUTCH CABLE ASSEMBLY CLUTCH CABLE ASSEMBLY LV7/MG 2 nos bengg888 15
5 IGNITION COIL IGNITION COIL LV7/MG 4 nos bengg888 15
6 COMBINATION SWITCH 12 V COMBINATION SWITCH 12 VLV7/MG 1 nos bengg888 15
7 CLUTCH MASTER CYLINDER ASSEMBLY CLUTCH MASTER CYLINDER ASSEMBLY LV7/STLN 2 nos bengg888 15
8 BATTERY CUT OFF SWITCH BATTERY CUT OFF SWITCH LV7/STLN 4 nos bengg888 15
9 COMBINATION SWITCH 24 V COMBINATION SWITCH 24 V LV7/STLN 1 nos bengg888 15

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (similar item supply)

4

Financial statements (minimum turnover evidence)

5

EMD/Security deposit document

6

Technical bid documents and specification compliance

7

OEM authorization certificate (if applicable)

8

ISO 9001 certification (bidder or OEM)

9

Material Test Certificate

10

Detailed Design Drawings with buyer approval timeline documents

Frequently Asked Questions

How to bid for the Indian Army spares tender in Darjeeling 2025

Bidders should ensure ISO 9001 certification (bidder or OEM), upload Material Test Certificate, and attach Detailed Design Drawings within 5 days of award. Ensure all certificates are included with the bid as per ATC. The option clause allows up to 25% quantity variation, with rates held constant.

What documents are required for the Darjeeling vehicle components bid

Submit GST registration, PAN, experience certificates for similar supply, financial statements, EMD documents, technical bid and OEM authorizations if applicable, plus ISO 9001 certification and Material Test Certificate for acceptance by the buyer's lab.

What are the technical standards for the Indian Army spares procurement

Standards include ISO 9001 quality management. Material Test Certificate is mandatory, and the bidder must supply Detailed Design Drawings approved by the buyer within 5 days of award, with modification lists within 7 days if required.

When is the delivery schedule adjusted if drawings are delayed

Delivery period may be reset without liquidated damages if buyer delays approval of Detailed Design Drawings; extended delivery time is calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.

What is the quantity variation allowed in this tender

The purchaser may increase or decrease the quantity by up to 25% of the bid quantity at contract placement and during the currency of the contract at the contracted rates.

What is required for pre-dispatch inspection in clothing-related items

If pre-dispatch inspection is selected, an accepted lot reference sample is forwarded sealed to each consignee; samples are treated as part of the quantity and cost borne by the buyer.

What happens if eligible bidders fail to upload required certificates

Bidder offers may be rejected if any certificate/document sought in the Bid Document, ATC or Corrigendum is missing; ensure all mandatory documents are uploaded before submission.

How is acceptance decided after lab testing

Material Test Certificate accompanies supply; the buyer’s lab results are the sole criterion for acceptance; non-conforming items will be rejected and priced penalties may apply per contract terms.