GEM

Indian Army Department Of Military Affairs Tender 2025 – Bulk Goods & Equipment Across 44 Items, 25% Qty Clause

Posted

21 Oct 2025, 05:43 pm

Deadline

31 Oct 2025, 06:00 pm

Location

GANGANAGAR , RAJASTHAN

Progress

Issue21 Oct 2025, 05:43 pm
AwardPending
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Quantity

578

Category

Flex 4Ft x 4Ft With Frame

Bid Type

Single Packet Bid

Tender Overview

The procuring organization is the Indian Army under the Department Of Military Affairs. The tender covers a broad mix of 44 items spanning sports gear, kitchen and maintenance supplies, office essentials, and related accessories, to be delivered under a consolidated bulk procurement. Quantities include a flexible option for up to 25% more or less of bid quantity during contract execution, with delivery timelines linked to the original order. Key differentiator is the wide category spread and the option clause enabling scale adjustments during the contract period.

Technical Specifications & Requirements

  • No itemized technical specifications are published in the tender data. The BOQ lists 44 items but provides no quantity or unit details for individual line items.
  • Delivery framework follows the option clause: quantity adjustments up to 25% at contracted rates; additional time computed as (Increase quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
  • Bidder responsibilities include vendor code creation and submission of core banking documents: PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by the bank.
  • No material standards or brand requirements are specified; emphasis is on document compliance and delivery scheduling per contract terms.

Terms & Eligibility

  • EMD amount: not disclosed in the data; bidders must be prepared per buyer terms.
  • Delivery period rules: extended delivery time calculation applies if option clause is exercised; minimum 30 days. Extensions may be applied up to the original delivery period.
  • Required submissions: PAN, GSTIN, Cancelled Cheque, and EFT Mandate; vendor code creation is a stated process. Compliance with delivery and option clause is mandatory for award.

Key Specifications

  • 44 items across multiple categories

  • Delivery terms based on 25% quantity option

  • No item-level specifications provided

  • Document-led compliance emphasis (PAN, GSTIN, EFT mandate)

Terms & Conditions

  • Key Term 1: Up to 25% quantity variation allowed during contract and currency for delivery

  • Key Term 2: Minimum 30 days delivery extension, calculated as (additional/original) × original period

  • Key Term 3: Mandatory vendor documentation including PAN, GSTIN, cancelled cheque and EFT mandate

Important Clauses

Option Clause – Quantity Variation

Purchaser may increase or decrease bid quantity up to 25% at contracted rates during order placement and currency of contract.

Delivery Time Adjustment

Additional delivery time = (Increased quantity ÷ Original quantity) × Original delivery period; minimum 30 days.

Vendor Code Creation

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate for vendor code creation.

Bidder Eligibility

  • Ability to supply diverse commodities across sports, kitchen, office, and maintenance categories

  • Compliance with 25% quantity variation and delivery extension terms

  • Submission of mandatory financial and banking documents (PAN, GSTIN, EFT mandate)

Bill of Quantities (BOQ) 44 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Flex 4Ft x 4Ft With Frame As Per BOQ 1 nos yogi1998 20
2 Flex 4Ft x 3Ft As Per BOQ 6 nos yogi1998 20
3 Flex 2Ft x 3Ft As Per BOQ 4 nos yogi1998 20
4 Flex 5Ft x 3Ft As Per BOQ 1 nos yogi1998 20
5 Football As Per BOQ 6 nos yogi1998 20
6 Cone As Per BOQ 36 nos yogi1998 20
7 Hurdles As Per BOQ 10 nos yogi1998 20
8 Step Ladder As Per BOQ 2 nos yogi1998 20
9 Bips As Per BOQ 22 nos yogi1998 20
10 Shin Guard As Per BOQ 16 nos yogi1998 20
11 Boxing Punching Pad As Per BOQ 4 pair yogi1998 20
12 Hockey Kit As Per BOQ 1 set yogi1998 20
13 Pipe As Per BOQ 5 nos yogi1998 20
14 Green Net As Per BOQ 50 mtr yogi1998 20
15 Cooking Tongue As Per BOQ 5 nos yogi1998 20
16 Router Bit Set As Per BOQ 1 box yogi1998 20
17 Repair of Water Dispenser As Per BOQ 1 nos yogi1998 20
18 White Cloth As Per BOQ 54 mtr yogi1998 20
19 Plastic Bowl As Per BOQ 10 nos yogi1998 20
20 Screw 12 Inch As Per BOQ 8 nos yogi1998 20
21 Wooden Beading 6 Ft As Per BOQ 9 nos yogi1998 20
22 Writing Pad Small Size As Per BOQ 20 nos yogi1998 20
23 Talk Sheet As Per BOQ 1 roll yogi1998 20
24 Permanent Marker As Per BOQ 4 pkt yogi1998 20
25 Nikon DSLR Camera Bag As Per BOQ 2 nos yogi1998 20
26 Drawing Paper Roll As Per BOQ 4 nos yogi1998 20
27 Paper Cutter Blade 18MM As Per BOQ 27 nos yogi1998 20
28 A3 Paper As Per BOQ 3 ream yogi1998 20
29 CD DVD OHP Fine Marker As Per BOQ 18 pkt yogi1998 20
30 Board Marker As Per BOQ 20 pkt yogi1998 20
31 Wire 1 Point 5 MM As Per BOQ 100 mtr yogi1998 20
32 Nails As Per BOQ 3 kg yogi1998 20
33 White Paint As Per BOQ 2 ltr yogi1998 20
34 BOROSIL Glass Set As Per BOQ 10 set yogi1998 20
35 Distilled Water As Per BOQ 20 ltr yogi1998 20
36 PVC Cable Tray Covers 6 Ft As Per BOQ 60 nos yogi1998 20
37 RED LED Strip As Per BOQ 2 roll yogi1998 20
38 Mirror As Per BOQ 1 nos yogi1998 20
39 Brown Touchwood 500ML As Per BOQ 2 ltr yogi1998 20
40 Cable for SVL As Per BOQ 1 nos yogi1998 20
41 Fevicol SR As Per BOQ 1 bottle yogi1998 20
42 Epson Ink Bottle As Per BOQ 4 set yogi1998 20
43 Runner Mat As Per BOQ 1 nos yogi1998 20
44 Foot Mat As Per BOQ 20 nos yogi1998 20

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Required Documents

1

PAN Card

2

GSTIN

3

Cancelled Cheque

4

EFT Mandate certified by Bank

5

Vendor Code Creation documentation

6

Any additional bidder registration or organization details as per procurement portal

Frequently Asked Questions

How to bid for the Indian Army bulk goods tender in 2025 with 44 items

Bidders should prepare PAN, GSTIN, Cancelled Cheque, and EFT Mandate for vendor code creation, then submit through the authorized portal. The contract allows a 25% quantity variation and requires adherence to delivery timelines. Ensure your organization can supply across diverse categories.

What documents are required for the Army procurement bid in 2025

Submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate certified by your bank. Include vendor code creation details and any registration certificates. Although EMD details are not disclosed, prepare funds transfer evidence as required by the portal.

What are the delivery terms for the 44-item Army tender in 2025

Delivery terms permit a 25% quantity variation at contracted rates. If extended, additional time is calculated by (increase/original quantity) × original delivery period, with a minimum of 30 days. Original delivery period remains the baseline for calculations.

What standards or brand requirements exist for the Army procurement

No specific item-level standards or brands are disclosed in the tender data. Emphasis is on document compliance (PAN, GSTIN, EFT mandate) and adherence to the option-based delivery schedule rather than product specifications.

How to ensure eligibility for the Army 44-item tender 2025

Demonstrate capability to supply across multiple categories, meet delivery timelines under the option clause, and provide mandatory banking documents for vendor code creation. Verify portal instructions for registration and submission; ensure financial stability and legal compliance.

When is the bid submission deadline for this Army procurement

The tender data does not disclose an explicit submission deadline. Bidders should monitor the procurement portal for the call notice and ensure readiness with PAN, GSTIN, cancelled cheque, EFT mandate, and vendor code documentation prior to bid opening.

What is required for vendor code creation in this Army tender

To create the vendor code, bidders must submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate. These documents are essential for banking and payment setup and must be bank-certified where applicable.

What happens if quantity requirements exceed the original tender scope

The purchaser may adjust quantity by up to 25% at contracted rates. Delivery extension follows the specified formula, with a minimum of 30 days. Bidders should plan stock and logistics to accommodate potential scale-up or down during the contract period.