GEM

Mahanadi Coalfields Limited LED Luminaire Tender Angul Odisha IS 16108 IS 10322 2025

Posted

18 Oct 2025, 01:28 pm

Deadline

04 Nov 2025, 02:00 pm

EMD

₹1,038

Value

₹52,49,225

Location

ANGUL , ODISHA

Latest Corrigendum Available

Progress

Issue18 Oct 2025, 01:28 pm
Corrigendum28 Oct 2025
AwardPending
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Quantity

2260

Category

LED Luminaire for Floodlight (V2) Conforming to IS 10322 (Part 5/Section 5)

Bid Type

Two Packet Bid

Key Highlights

  • • IS 16108 photobiological safety compliance is mandatory for LED luminaires
  • • IS 10322 conformity for multiple luminaire variants (V2, V3, Q2/Q3) in scope
  • • EMD fixed at ₹1,038; estimated contract value ₹5,249,225.20
  • • OEM authorization and local service centers near consignee locations required
  • • Delivery clause allows up to 25% quantity variation with prorated timeline
  • • LM 79/LM 80, TM 21, and LM 21 reports to be furnished from accredited labs
  • • Wire/Accessories supply along with luminaire; ISI-marked 3-core cable length details required
  • • Warranty period and after-sales service commitments delineated in Buyer Added Terms

Tender Overview

Organization: Mahanadi Coalfields Limited, Coal India Limited; Product: LED luminaires and related fixtures conforming to IS 10322 (Parts 2, 3, 5) across multiple sub-categories (Road/Street Light luminaires V2, Floodlight V2, Well Glass Fixture, Batten, Recessed Luminaire V3); Estimated Value: ₹5,249,225.20; EMD: ₹1,038; Location: Angul, Odisha (759037); Scope targets LED lighting fixtures for plant/colony illumination; Key differentiator includes adherence to IS 16108 photobiological safety and multiple IS 10322 sub-sections; Bidding requires OEM authorization and after-sales support framework.

Technical Specifications & Requirements

  • Standards: IS 16108 (Photobiological safety of LEDs); IS 10322 (Parts 2/3/5) for specified luminaire types; LED performance basics: rated wattage, lumen efficacy, and color temperature; Electrical: rated voltage and frequency; Protection: surge/transient protection (internal/external KV minimum); Cable/Accessories: ISI-marked 3-core cable length requirements; Testing/Certification: LM 79/LM 80, TM 21, Photo Biological reports; Warranty: free replacement period; Marking: OEM make disclosure; Installation: scope of installation and commissioning; Delivery: accessories and wiring supplied with luminaire; Construction: IP rating, housing material, mounting type; BOM requires multiple components and control gear details; Quality: mandatory central lab test reports or NABL/ILAC certifications where applicable.

Terms, Conditions & Eligibility

  • EMD: ₹1,038 (Demand Draft or equivalent per terms); Turnover/Experience: bidders must demonstrate capability through prior LED luminaire supply; maintenance network in India; OEM authorization and service centers near consignee destinations; Delivery: as per option clause with potential 25% quantity variation and extended delivery time calculations; GST: bidders liable for GST with reimbursement as per actuals; Documentation: PAN, GST copy, cancelled cheque, EFT mandate; Manufacturer authorization required; Scope of supply is for goods only; warranty and post-installation support to be provided as per Tender terms.

Key Specifications

  • IS 16108 photobiological safety compliance

  • IS 10322 conformity for Road/Street Light luminaires (V2), Floodlight (V2), Well Glass Fixture, Batten (Q2), Recessed Luminaire (V3)

  • LED efficacy targets and color temperature specifications

  • Rated voltage/frequency and operating voltage range

  • Surge/transient protection: internal and external KV minimum

  • Provision of luminaire connecting wire and required accessories

  • Warranty period and LM 79/LM 80/ TM 21 testing reports

Terms & Conditions

  • EMD of ₹1,038 required; GST to be quoted with applicable reimbursement

  • Option clause allows quantity variation up to 25% with extended delivery time

  • OEM authorization and regional service network mandatory

  • Delivery and installation scope to be included; only supply of goods in scope

  • Lab reports (LM 79/LM 80/TM 21) from NABL/ILAC labs to prove conformance

Important Clauses

Payment Terms

GST handling by bidder; payment terms follow tender specifics; EMD must be submitted with bid

Delivery Schedule

Option clause permits quantity fluctuations up to 25%; delivery period calculated per extended delivery rules

Penalties/Liquidated Damages

Penalties may apply for late delivery per contract terms; ensure installation readiness and commissioning timelines

Bidder Eligibility

  • Proven experience in supplying LED luminaires meeting IS 16108 and IS 10322

  • Manufacturers or authorized distributors with OEM authorization

  • Established installation and after-sales support network in India

Technical Specifications 12 Items

Item #1 Details

View Catalog
Category Specification Requirement
STANDARDS Photobiological safety of LEDs (Ref. IS 16108) Exempt Group
LED RATING LED Rating (in Watts)/ System Wattage/ Rated Power 90
LED RATING LED luminaire luminous Efficacy (Lumen/watt) (Hint: Total Lumen Calculation: Example: 18 W LED Rating x 100 Lumen/Watt = 1800 Lumens, 18 W LED Rating x 120 Lumen / Watt = 2160 Lumens, 18 W LED Rating x 140 Lumen/Watt = 2520 Lumens) 100, 120, 140 Or higher
LED RATING Color Temperature of LEDs (in K ) 5700
ELECTRICAL CHARACTERISTIC Rated voltage / Luminaire works on 220 V, 50 Hz, AC / Single phase three wires system (Phase, Neutral and Earth), 230 V, 50 Hz, AC / Single phase three wires system (Phase, Neutral and Earth), 240 V, 50 Hz, AC / Single phase three wires system (Phase, Neutral and Earth)
ELECTRICAL CHARACTERISTIC Input operating voltage range and frequency 90 to 300 Volts AC at 50 Hz +/-2, 140 to 270 Volts AC at 50 Hz +/-2
CONTROL GEAR Number of electronic control gear in the luminaire (power supplies) 2 Or higher
CONTROL GEAR Efficiency ≥ 90% (above 70 W)
PROTECTION The luminaire protected against surges and transients, Internal, (in KV, Minimum) 5 Or higher
PROTECTION The luminaire is protected against surges and transients, External, (in KV, Minimum) (hint: In case of no protection select "0") 10 Or higher
LUMINAIRE Provision of luminaire connecting wire along with the supply of material 50 cm (ISI marked to IS 9968), 100 cm (ISI marked to IS 9968)
MARKING LED Make OSRAM / NICHIA / CREE / SAMSUNG / SEOUL / LUMILEDS / PHILIPS / SYSKA / LUMENMAX / EVERLIGHT / EDISON / BRIDGELUX / NATIONSTAR / REFOND/APT
REPORTS AND CERTIFICATIONS Warranty for free replacement (in years) 2, 3, 4, 5 Or higher

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Cancelled cheque copy

4

EFT Mandate certified by Bank

5

OEM Manufacturer Authorization/Distributorship details

6

Technical bid demonstrating IS 16108 and IS 10322 conformity

7

Central lab LM 79/LM 80, TM 21 reports or NABL/ILAC certificates (as applicable)

8

Experience certificates for LED luminaire supply projects and installation capacity

9

Proof of after-sales support network and service centers

Corrigendum Updates

1 Update
#1

Update

28 Oct 2025

Extended Deadline

04 Nov 2025, 02:00 pm

Opening Date

04 Nov 2025, 02:30 pm

Frequently Asked Questions

How to bid for LED luminaire tender in Angul Odisha 2025

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorization, and technical bids showing IS 16108 and IS 10322 conformity. Include central lab test reports (LM 79/LM 80/TM 21) where applicable and demonstrate service centers near the consignee locations. Ensure EMD of ₹1,038 is included.

What documents are required for LED luminaire procurement in Angul

Required documents include PAN, GST certificate, cancelled cheque, EFT mandate, OEM authorization, technical compliance certificates for IS 16108/IS 10322, and test reports from NABL/ILAC labs. Also provide installation capabilities and service network details to meet after-sales obligations.

What standards govern LED luminaires in this Odisha tender

Bidders must ensure IS 16108 photobiological safety compliance and IS 10322 conformity for specified luminaires (Road/Street, Floodlight, Batten, Recessed). Additional LM 79/LM 80 and TM 21 documentation from accredited labs is required to prove performance and safety.

What is the EMD amount and payment terms for this bid

EMD is ₹1,038; bidders must present a valid Demand Draft or equivalent as per terms. GST handling is bidder’s responsibility, with reimbursement as per actuals or quoted rate, whichever lower, per tender terms.

What is the delivery flexibility for quantity under this tender

The purchaser reserves up to 25% quantity variation at contract placement and during currency, with calculated extended delivery time using (additional/original) quantity formula, minimum 30 days, ensuring extended timelines align with original delivery period.

What warranty and after-sales support is required for LED luminaires

Warranty for free replacement is specified; OEM warranty certificates must be provided on delivery. The supplier must establish installation, commissioning, training, and maintenance support across India, with service centers near consignee destinations and LM 79/LM 80 reports from accredited labs.

What testing reports are mandatory for conformance and who approves

Mandatory LM 79, LM 80, TM 21, and Photo Biological reports from Central Govt. Lab/NABL/ILAC accredited labs. The buyer may require these reports to prove IS 16108 and IS 10322 conformance before final acceptance.

Where can bidders verify OEM authorization requirements for this tender

Bidders must provide Manufacturer Authorization/Distributorship details with name, designation, address, email, and phone. This ensures compliance with is 16108 and 10322 conformity and enables after-sales support across India in alignment with tender conditions.