GEM

Indian Army Pathankot Spare Parts Tender 2025 ISO 9001 Certified Supply Requirement for Vehicle & Equipment Parts

Posted

23 Oct 2025, 05:48 pm

Deadline

03 Nov 2025, 06:00 pm

Location

PATHANKOT , PUNJAB

Progress

Issue23 Oct 2025, 05:48 pm
AwardPending
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Quantity

84

Category

Tie Rod End Kit

Bid Type

Two Packet Bid

Categories 19

FLUID MECHANICS EQUIPMENT VALVE PARTS AND ACCESSORIES SLIDER VALVES BRAKE NEEDLE BEARING VEHICLE ACCESSORIES AND COMPONENT GEAR BOX BEARINGS BOX VALVE SUPPLY OF BEARING GEAR MAGNET VALVE PNEUMATIC VALVES ROLLER BEARING BEARING ROLLER SOLENOID VALVES WORM GEAR WHEEL BEARING

Tender Overview

The Indian Army, Department of Military Affairs, invites bids for a broad range of vehicle and equipment spare parts intended for field and maintenance use. Located in Pathankot, Punjab 143534, the procurement covers 21 item categories including tie rod end kits, wiper motor assemblies, clutch releases, brake hoses, gear boxes, universal joints, and fuel tank assemblies. Although precise quantities and total estimated value are not disclosed, the Buyer reserves a 25% quantity variation with contracted rates and extends delivery per option. A mandatory ISO 9001 certification requirement applies to bidders or OEMs, and advance sample approvals precede bulk production. This tender emphasizes standard compliance, sample-based validation, and formal supplier onboarding through a vendor code process.

Technical Specifications & Requirements

  • No detailed technical specs are published in the tender data; however, the following are explicitly required:
  • Standards: ISO 9001 certification for bidder or OEM
  • Product scope: 21 item family including Tie Rod End Kit, Bendix Drive, Rep Kit Spring Brake Chamber, Wiper Motor Gear Lucas, Hose Assembly, Gear Box Repair Kit, Clutch Cyl Assembly, Trailer Control Valve, Universal Joint Yoke, Speedometer Head, Tank Assembly Fuel, Wheel Bolt LH, Oil Seal Plain, Clutch Release Bearing, etc.
  • Documentation/approval: Advance sample submission (2 samples) within 5 days of award; approval/modifications within 5 days; bulk supply contingent on compliant samples.
  • Commercial terms: Generic option clause allowing quantity variation up to 25% during original or extended delivery periods; sample-based realization of delivery timelines.
  • Delivery/installation: Delivery period may adjust based on sample approval timing; LD considerations apply if delays occur due to buyer approvals.

Terms, Conditions & Eligibility

  • EMD/financials: Not explicitly stated in the data; bidders must comply with standard vendor onboarding processes.
  • Eligibility: ISO 9001 certification either by bidder or OEM; PAN and GST registration, bank details, and EFT mandate evidence required for Vendor Code Creation.
  • Delivery & payment: Delivery timelines linked to award and sample approval; payment terms aligned to contract (not detailed in the data).
  • Documentation: Submit PAN, GSTIN, cancelled cheque, EFT mandate; sample submissions cost borne by bidder if not approved; advance sample requirements apply.

Key Specifications

    • Product categories: Tie Rod End Kit, Bendix Drive, Rep Kit Spring Brake Chamber, Wiper Motor Gear Lucas, Hose Assembly, Wiper Motor Assembly, Gear Box Repair Kit, Center Stand Assembly, Clamp Hose, Oil Seal Plain, Wheel Bolt LH, Clutch Release Bearing, Air Pressure Hose, Brake Hose Assembly, Hose, Needle Roller Bearing, Clutch Cyl Assembly, Trailer Control Valve, Universal Joint Yoke, Speedo Meter Head, Tank Assembly Fuel
    • Quantities/values: Not disclosed; 21 total items listed in BOQ with N/A quantities
    • Quality/standards: ISO 9001 certification required for bidder or OEM
    • Sample process: Submit 2 advance samples within 5 days of award; buyer to approve or specify modifications within 5 days
    • Delivery variance: Option to increase quantity up to 25% of bid quantity; delivery period adjustments based on extended delivery period

Terms & Conditions

  • Option to increase/decrease quantity up to 25% of bid quantity during contract and currency

  • Advance sample approval required; 2 samples within 5 days of award

  • ISO 9001 certification required for bidder or OEM; vendor code onboarding documents

Important Clauses

Payment Terms

No explicit payment terms described; standard procurement terms apply post-sample approval and contract formation.

Delivery Schedule

Delivery period begins after original delivery order; option clause may extend delivery time; additional time formula: (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days.

Penalties/Liquidated Damages

Not detailed in data; LD terms may be applicable per contract for delays or non-conformances as per buyer’s discretion.

Bidder Eligibility

  • Must hold ISO 9001 certification ( bidder or OEM )

  • PAN and GST registration provided with bid

  • EFT mandate and cancelled cheque submitted for Vendor Code Creation

  • Experience in supplying vehicle/equipment spare parts preferred

Bill of Quantities (BOQ) 21 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Tie Rod End Kit Tie Rod End Kit 1 nos hemant6002 15
2 Bendix Drive Bendix Drive 2 nos hemant6002 15
3 Rep Kit Spring Brake Chamber Rep Kit Spring Brake Chamber 1 nos hemant6002 15
4 Wiper Motor Gear Lucas Wiper Motor Gear Lucas 1 nos hemant6002 15
5 Hose Assy Hose Assy 2 nos hemant6002 15
6 Wiper Motor Assy Wiper Motor Assy 1 nos hemant6002 15
7 Gear Box Repair Kit Gear Box Repair Kit 1 nos hemant6002 15
8 Center Stand Assy Center Stand Assy 1 nos hemant6002 15
9 Clamp Hose Clamp Hose 42 nos hemant6002 15
10 Oil Seal Plain Oil Seal Plain 12 nos hemant6002 15
11 Wheel Bolt LH Wheel Bolt LH 10 nos hemant6002 15
12 Clutch Release Brg Clutch Release Brg 1 nos hemant6002 15
13 Air Pressure Hose Air Pressure Hose 1 nos hemant6002 15
14 Brake Hose Assy Brake Hose Assy 1 nos hemant6002 15
15 Hose Hose 1 nos hemant6002 15
16 Needle Roller Bearing Needle Roller Bearing 1 nos hemant6002 15
17 Clutch Cyl Assy Clutch Cyl Assy 1 nos hemant6002 15
18 Trailer Control Valve Trailer Control Valve 1 nos hemant6002 15
19 Universal Joint Yoke Universal Joint Yoke 1 nos hemant6002 15
20 Speedo Meter Head Speedo Meter Head 1 nos hemant6002 15
21 Tank Assy Fuel Tank Assy Fuel 1 nos hemant6002 15

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Required Documents

1

PAN Card

2

GSTIN

3

Cancelled Cheque

4

EFT Mandate (Certified by Bank)

5

ISO 9001 certification (bidder or OEM)

6

OEM authorizations (if applicable)

7

Technical bid documents

8

Vendor Code Creation documents

Frequently Asked Questions

How to bid for the Indian Army Pathankot spare parts tender 2025 with ISO 9001?

Bidders must be ISO 9001 certified (bidder or OEM) and provide PAN, GST, cancelled cheque, and EFT mandate for Vendor Code Creation. Submit advance samples (2 units) within 5 days of award; ensure supply conforms to approved sample. Include all 21 item categories with compliant parts.

What documents are required for the Pathankot army parts tender submission?

Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate, ISO 9001 certificate (bidder or OEM), OEM authorizations if applicable, and technical bid documents. Vendors must comply with the vendor code creation process and provide standard onboarding data.

What is the sample approval process for bulk manufacturing in this tender?

Submit 2 advance samples within 5 days of contract award. The buyer will approve or list modifications within 5 days. If approved, bulk supply proceeds; if not, the contractor may be asked to provide revised samples or face contract termination based on deviations.

What are the delivery terms and quantity variation for this Army tender?

The contract allows a quantity variation up to 25% of the bid quantity during placement and during currency. Delivery timelines extend from the last date of original or extended delivery period, with a minimum extension of 30 days for increased quantities.

Which standards must be met for this Pathankot procurement of spare parts?

Bidders or OEMs must hold ISO 9001 certification; products should comply with standard procurement expectations for Army spare parts. Ensure all items align with the 21 listed categories such as Tie Rod End Kit, Wiper Motor Gear Lucas, and Gear Box Repair Kit.

When is advance sample submission required and what happens if approval is delayed?

Advance samples are due within 5 days of award. If buyer approval is delayed, the delivery period is reset without liquidated damages for the delay attributable to the buyer, per the sample framework.

What items are included under the 21 BoQ categories for this tender?

Categories include vehicle and equipment spare parts such as Tie Rod End Kit, Bendix Drive, Brake Hose Assembly, Gear Box Repair Kit, Clutch Cyl Assembly, Trailer Control Valve, Universal Joint Yoke, Speedometer Head, Tank Assembly Fuel, Oil Seal Plain, Wheel Bolt LH, Clutch Release Bearing, and related hoses and assemblies.

What is required for vendor onboarding in this army tender?

Submit PAN, GST, cancelled cheque, EFT mandate, and ISO 9001 certification for either bidder or OEM. Provide experience documentation if available, and participate in the vendor code creation process as mandated by buyer.