GEM

HPCL Visakhapatnam Effluent CT Blowdown STP Ground Water Sample Tender 2025

Posted

29 Oct 2025, 04:30 pm

Deadline

10 Nov 2025, 05:00 pm

Location

VISAKHAPATNAM , ANDHRA PRADESH

Progress

Issue29 Oct 2025, 04:30 pm
AwardPending
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Quantity

4

Bid Type

Two Packet Bid

Tender Overview

Hindustan Petroleum Corporation Limited (HPCL) in Visakhapatnam, Andhra Pradesh 530001, seeks service bids for environmental sampling across four categories: effluent samples, CT blowdown samples, STP water samples, and groundwater samples. The BOQ lists 100 units per item, with a sample quantity baseline of 100 per category and a notional price example of ₹11,800 per lot excluding GST. The tender emphasizes fixed unit quotes via GEM bid formats and requires vendors to align with the tabular pricing model shown for example purposes. A 25% quantity or duration adjustment is allowed by the buyer at contract issuance or prior to issuance, creating flexibility in scope. The opportunity targets environmental sampling and testing service providers capable of rapid, compliant sample collection, transport, and reporting in a government procurement context.

Technical Specifications & Requirements

  • Items/Service categories: Effluent sample testing, CT blowdown sample testing, STP water sample testing, Ground water sample testing
  • Location/coverage: Visakhapatnam, Andhra Pradesh
  • Bid model: GEM price bid tabulation; prices shown as sample representations; actual quoted amounts to be entered by bidder
  • Sample quantities: 100 units per item; 100 samples per category (UOM: Each)
  • Pricing constraint: Basic cost per unit and total quantity amounts provided for example purposes; GST applicable
  • Vendor capability: Demonstrate sample collection, chain of custody, transport, analysis, and control reporting aligned with government procurement norms
  • Documentation: Submit price bid in GEM format; ensure compliance with ATC terms; contact for commercial queries provided
  • Timeline: Not specified in data; ensure readiness for immediate engagement upon award
  • Standards: Not specified in tender data; bidders should rely on statutory environmental testing norms as applicable

Terms, Conditions & Eligibility

  • EMD: Not specified in provided data; verify at bid stage and secure accordingly
  • Delivery/Response: Delivery timeline not explicitly defined; ensure capability for rapid sample turnaround and reporting
  • Prices: Final quoted prices must correspond to GEM price bid format; GST considerations apply
  • ATC: Buyer-uploaded ATC clause; follow additional terms in the ATC document
  • Pricing model: Rates to be entered for each item; example values shown are for representation only
  • Contact: Commercial inquiries directed to the provided contact number
  • Contract flexibility: Option clause allows up to 25% change in quantity or duration
  • Compliance: Bidders must adhere to government tender practices and GEM submission standards

Key Specifications

  • Effluent sample testing

  • CT Blowdown sample testing

  • STP water sample testing

  • Groundwater sample testing

  • 100 units per item (UOM: Each)

  • GST inclusive pricing in GEM bid template

  • Delivery of reports and chain-of-custody documentation

  • Compliance with standard environmental testing norms (country/region-specific)

Terms & Conditions

  • 25% quantity/duration adjustment allowed by buyer

  • GEM price bid format mandatory for quoted rates

  • ATC document governs additional terms from buyer

  • Delivery timeline not explicitly stated; bid readiness essential

  • EMD and GST handling to be clarified during bid submission

Important Clauses

Payment Terms

Prices to be entered in GEM bid; GST applicable; net delivered amount must be stated for full quantity

Delivery Schedule

Not explicitly defined; provider should be capable of timely sample collection and reporting as per HPCL requirements

Penalties/Liquidated Damages

Not specified in available data; verify in ATC and contract award terms

Bidder Eligibility

  • Proven experience in environmental sampling and laboratory testing

  • Financial capability to support multiple sample categories

  • Compliance with GEM bid submission and VAT/GST regulations

  • Ability to provide chain-of-custody and timely reporting

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar environmental sampling projects

4

Financial statements or bank statements to demonstrate financial stability

5

EMD/Security deposit documentation (as applicable upon tender clarifications)

6

Technical bid documents and methodology for environmental sampling

7

OEM authorizations or sub-contracting disclosures (if applicable)

8

Any ATC-specific documents referenced in the buyer terms

Frequently Asked Questions

How to bid for HPCL Visakhapatnam effluent sampling tender 2025

Bidders must submit through the GEM portal using the specified price bid tabulation. Include GST-inclusive unit rates for each sample category (effluent, CT blowdown, STP water, groundwater) and attach GST, PAN, and GST-compliant invoices. Ensure ATC documents are reviewed and price quotes match the sample quantities (100 units each).

What documents are required for HPCL groundwater sampling tender in Visakhapatnam

Required documents include GST registration, PAN card, experience certificates for environmental testing, financial statements, EMD documentation as applicable, technical bid with sampling methodology, and OEM authorizations if applicable. ATC-specific documents must be uploaded as per buyer terms.

What are the technical specifications for effluent and STP water sampling

Specifications specify four service categories: effluent, CT blowdown, STP water, and groundwater sampling. Each category comprises 100 units with franchise-like GEM pricing. Exact analytical methods and standards are not detailed in the data; bidders should propose compliant methods and chain-of-custody procedures.

When is the price bid submission due for Visakhapatnam HPCL tender

Prices must be entered in the GEM price bid format as per the buyer terms. The data provided does not include a deadline; bidders should monitor GEM portal and ATC updates to confirm submission deadlines and ensure alignment with required GST treatment.

What are the GST and invoicing requirements for this HPCL tender

Bidders must quote GST-inclusive unit rates in the GEM bid. The net delivered amount should reflect all taxes and extras. Ensure compliant invoicing with GST Registration details and maintain proper tax compliance in line with government procurement norms.

Which experience criteria are required for HPCL sampling services

Applicants should demonstrate prior experience in environmental sampling across effluent, groundwater, and water testing. Provide experience certificates, project references, and evidence of timely reporting. Financial stability documentation is recommended to support multi-category service capability.

What is the scope of quantity adjustment allowed by HPCL contract terms

The buyer may adjust contract quantity or duration by up to 25 percent at contract issue and can again adjust by 25 percent under the same terms. Bidders must agree to revised quantity or duration and continue to supply under the revised scope.

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