GEM

National Institute Of Ocean Technology Handheld XRF Analyzer with Coating Thickness Module Tender 2025

Posted

30 Oct 2025, 03:24 pm

Deadline

25 Nov 2025, 11:00 am

Location

KANCHIPURAM , TAMIL NADU

Progress

Issue30 Oct 2025, 03:24 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Tender Overview

National Institute Of Ocean Technology (NIOT), Department Of Earth Sciences, invites bids for a Handheld XRF Analyzer with Coating Thickness Module. The procurement scope is Supply of Goods with an emphasis on a portable, field-ready analytical system. The contract includes a 1-year warranty from final acceptance or post-installation, plus OEM warranty certificates at delivery. The vendor must demonstrate an established after-sales network in India, with installation, commissioning, training, and maintenance capabilities. An option clause allows ±25% quantity variation at contracted rates. No BOQ items are listed, highlighting a focused equipment purchase with potential for future extensions.

Key differentiators include the requirement for on-site service support, and the inclusion of coating thickness measurement capability as part of the instrument package. This tender is positioned to strengthen NIOT’s field diagnostics and material characterization capabilities across oceanographic research initiatives, with emphasis on reliable service coverage and supplier responsiveness.

Technical Specifications & Requirements

  • Product name: Handheld XRF Analyzer with Coating Thickness Module
  • Scope: Supply of goods only; installation/commissioning may be included per ATC terms
  • Warranty: 1 year warranty from final acceptance or after installation, whichever is applicable; OEM warranty certificates required at delivery
  • After-sales: Must have a well-established service network in India; submit service center details near consignee locations
  • OEM support: Documentation of OEM authorization and support commitments
  • Quantity flexibility: Option to increase/decrease quantity by 25% during contract and extended period, at contracted rates
  • Delivery/installation timing: Not explicitly specified in data; delivery terms to be clarified during bidding
  • BOQ: No listed items; indicates equipment purchase with potential future additions

Terms, Conditions & Eligibility

  • EMD: Amount not disclosed in tender data
  • Warranty: 1 year from acceptance or post-installation; OEM warranty certificates required at delivery
  • Delivery: Periods and milestones to be finalized; option clause allows extended delivery time proportionally
  • OEM support: Must provide installation, commissioning, training, and maintenance support; service centers in India to be detailed
  • Documents: Submit OEM authorization, service center details, and OEM warranty letters at delivery
  • Acceptance: Final acceptance before warranty activation; service commitments within country
  • Penalty/LD: Not specified in provided data; to be clarified in later ATC/contract

Key Specifications

  • Product/service names and categories: Handheld XRF Analyzer with Coating Thickness Module

  • Quantities/values: Not disclosed in BOQ; supply of goods only

  • EMD/Estimated value: EMD amount not disclosed; estimated value not provided

  • Experience requirements: Prior experience in supplying handheld XRF devices and coating thickness modules

  • Quality/standards: OEM warranty; installation, commissioning, training, and maintenance support

  • Delivery/installation: Not explicitly specified; ATC may define delivery terms

Terms & Conditions

  • EMD amount not disclosed; bidders must submit standard security documents

  • 1 year warranty from acceptance or after installation; OEM warranty certificates required

  • Option clause allows ±25% quantity variation at contracted rates during contract and currency

  • Service centers must be established in India with post-sales support

  • Scope is goods supply only; installation/commissioning may be included per ATC

  • No BOQ items listed; equipment-focused procurement with potential future extensions

Important Clauses

Payment Terms

Not specified in provided data; to be clarified in ATC/contract; bidders should expect standard terms with milestones linked to delivery/acceptance

Delivery Schedule

Delivery period is adaptable under the option clause; additional time calculation is (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in provided data; to be defined in the final contract or ATC

Bidder Eligibility

  • Capability to supply Handheld XRF analyzers with coating thickness modules

  • Established Indian service network with installation/maintenance capacity

  • OEM authorization and warranty support documentation

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (similar equipment supply)

4

Financial statements (audited, if available)

5

EMD/Security deposit documentation (amount not disclosed in tender data)

6

Technical bid documents and compliance statements

7

OEM authorization letters

8

Warranty certificates from OEM

9

Service center details near consignee locations

Frequently Asked Questions

How to bid for NIOT handheld XRF tender in India 2025

Bidders should submit OEM authorization, GST and PAN, experience certificates, financial statements, and EMD documents. Include OEM warranty letters and service center details. Ensure compliance with installation, commissioning, training, and maintenance expectations; confirm optional quantity variance of 25% during contract.

What documents are required for NIOT XRF analyzer bid 2025

Submit GST certificate, PAN card, experience certificates for similar supply, financial statements, EMD documentation, technical compliance, OEM authorization, and OEM warranty certificates. Provide service center details near consignee locations and installation/maintenance capabilities in India.

What are the technical specifications for the XRF coating thickness module

Tender specifies a Handheld XRF Analyzer with a coating thickness module; exact technical specs are not published here. Bidders should rely on OEM datasheets and ATC to confirm measurement range, resolution, calibration options, and material compatibility; ensure device meets field-use requirements.

What is the warranty requirement for NIOT XRF procurement

Warranty is 1 year from final acceptance or after installation and testing completion. OEM warranty certificates must be submitted at delivery, and the seller must assure prompt rectification of breakdowns during the warranty period with a nationwide service network in India.

How does the 25% option clause affect delivery for NIOT tender

The purchaser may increase or decrease quantity by up to 25% at contract placement and during currency. Additional delivery time is calculated as (increased quantity / original quantity) × original delivery period, with a minimum of 30 days; extended period may reproduce the original delivery timeframe.

What after-sales service is required for the XRF tender in NIOT

Bidders must show a well-established installation, commissioning, training, troubleshooting, and maintenance service group in India. Provide details of service centers near consignee destinations and commitment to post-sales support within the country.

Where can I submit OEM authorizations for NIOT XRF bid 2025

Submit official OEM authorization letters demonstrating capacity to supply and support the Handheld XRF Analyzer with coatings module. Include contact details of regional service centers and a clear warranty servicing plan aligned with NIOT’s consignee locations.

What happens if BOQ items are not listed for this NIOT tender

The absence of BOQ items indicates a goods-supply focus rather than a structured quantity breakdown. Vendors should provide unit pricing for the instrument, specify included accessories, and confirm installation/commissioning scope as per ATC; readiness to supply additional units under option clause is critical.

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