GEM

Indian Air Force Videography and Photography Services Tender Gwalior Madhya Pradesh 2025

Posted

27 Oct 2025, 05:16 pm

Deadline

06 Nov 2025, 06:00 pm

Value

₹1,06,700

Location

GWALIOR , MADHYA PRADESH

Progress

Issue27 Oct 2025, 05:16 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Not specified
  • • Technical certifications/standards: Not specified
  • • Special clauses: 25% quantity/duration variation; mandatory pre-bid attendance
  • • Eligibility criteria: Not specified
  • • Warranty/AMC: Not specified
  • • Penalties/LS: Not specified
  • • Delivery requirement: Event coverage in Gwalior, MP
  • • Payment terms: Not specified

Categories 1

SERVICES

Tender Overview

The Indian Air Force, Department of Military Affairs, invites bids for Videography and Photography Services in Gwalior, Madhya Pradesh (PIN 474001). The procurement covers event coverage, digital photography, and related services with an estimated value of ₹106,700. The contract scope centers on professional capture of events and related media deliverables at IAF functions within the specified locale. A unique aspect is the 25% fluctuation clause for contract quantity or duration, enabling adjustments at issue and post-issuance, which bidders must accept. Notably, no BOQ items are listed, signaling a potentially flexible service framework requiring bidder interpretation of deliverables and timelines.

Technical Specifications & Requirements

  • Category: Videography and Photography Services for public/official events registered with the Indian Air Force.
  • Location: Gwalior, Madhya Pradesh (474001).
  • Estimated contract value: ₹106,700. No explicit itemized quantities or equipment lists are provided.
  • Terms include a 25% option for either increasing or decreasing contract quantity or duration, applicable at contract issuance and thereafter.
  • Pre-bid meeting attendance is mandatory; non-attendance is treated as cancellation of the bid.
  • No technical specifications or performance metrics are published in the tender data; bidders should align with standard IAF event media services practices and provide a compliant media package.

Terms, Conditions & Eligibility

  • Quantity/Duration Flexibility: 25% upward or downward variation at contract issue and post-issuance.
  • Pre-bid Meeting: Attendance mandatory; non-attendance may lead to bid cancellation.
  • EMD/Performance details: Not disclosed in the tender data.
  • Location-specific delivery: Event coverage and digital photography deliverables to be scoped per IAF requirements in Gwalior, MP.
  • No BOQ items listed; bidders should propose deliverables and pricing aligned to event media services for an IAF assignment.

Key Specifications

  • Product/Service: Videography and Photography Services for IAF events

  • Location: Gwalior, Madhya Pradesh

  • Estimated value: ₹106,700

  • BOQ items: Not provided

  • Key clause: 25% variation in quantity/duration at contract issue and post-issuance

  • Pre-bid meeting: Mandatory attendance

  • Deliverables: Media coverage and digital photography suitable for IAF events (specific deliverables not listed)

Terms & Conditions

  • 25% quantity/duration variation allowed

  • Mandatory pre-bid meeting attendance

  • No BOQ items; flexible deliverable scope

Important Clauses

Quantity/Durations Variation

Contract quantity or duration can be increased or decreased by up to 25% at the time of contract issue and thereafter.

Pre-bid Meeting

Non-attendance at the pre-bid meeting will be treated as cancellation of the firm.

Delivery Scope

Deliverables are media services for IAF events at the Gwalior location; exact deliverables to be clarified in the contract.

Bidder Eligibility

  • Experience in professional videography/photography for public/defense sector events

  • Financial stability to handle a contract of approx. ₹1.07 lakh

  • Ability to operate in Gwalior, MP and meet event delivery timelines

AI-Powered Bidder Prediction

Companies most likely to bid

Unlock Bidder Insights

AI predictions on likely bidders

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for videography/photography services

4

Financial statements or solvency proof

5

EMD documents (if required by IAF, not disclosed)

6

Technical bid documents outlining media package

7

OEM/agency authorization (if applicable)

8

Any previous project samples or portfolio

Frequently Asked Questions

How to bid for videography and photography services tender in Gwalior?

Bidders should submit standard documents: GST, PAN, experience certificates, financial statements, and a technical media package proposal. The IAF requires attendance at the mandatory pre-bid meeting and must be prepared to accept a 25% variation in quantity or duration.

What documents are required for IAF media services procurement in Madhya Pradesh?

Submit GST, PAN, company profile, prior event portfolios, financial statements, and any OEM authorizations if applicable. Include EMD documents if mandated and a technical bid detailing media deliverables, turnaround times, and equipment capabilities.

What are the delivery expectations for IAF event photography in Gwalior?

Deliverables pertain to on-site event coverage and digital photography. Specific formats, edit rounds, and turnaround timelines should be defined in the contract; bidders must align with IAF media standards and provide timely delivery post-event.

Is pre-bid meeting attendance mandatory for this IAF tender?

Yes. Non-attendance at the pre-bid meeting will be treated as cancellation of the bid. Ensure you register and participate to receive clarifications on deliverables and evaluation criteria.

What is the estimated contract value for the Gwalior media services tender?

The estimated value is ₹106,700. Bidders should prepare costed media packages reflecting event coverage, stills, and digital media deliverables while considering potential 25% variation in quantity or duration.

What standards or certifications are required for IAF photography contracts?

Tender data does not specify standards; bidders should demonstrate professional accreditation, portfolio quality, and compliance with typical media service norms. Provide examples of defense-grade event coverage where applicable.

How does the 25% variation clause affect pricing in this tender?

The buyer may increase or decrease contract quantity or duration by up to 25% at contract issue and thereafter. Bidders should price flexible media service packages to accommodate potential scope changes without compromising deliverables.

When will the contract for IAF videography in Gwalior commence and end?

Dates are not specified in the tender data. Respondents should offer a workable event-based delivery schedule, including on-site shoot window, post-processing, and final media delivery aligned to IAF event timelines.