GEM

Indian Army Department of Military Affairs Carburator Heat King Kerosene Tender 2025

Posted

30 Oct 2025, 07:59 pm

Deadline

10 Nov 2025, 09:00 am

Location

LEH LADAKH , JAMMU & KASHMIR

Progress

Issue30 Oct 2025, 07:59 pm
AwardPending
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Quantity

48

Category

CARBURATOR HEAT KING KEROSENE

Bid Type

Single Packet Bid

Key Highlights

  • • Critical brand/OEM requirements: OEM warranty certificates required at delivery
  • • Technical standards/certifications: OEM service capability in INDIA; installation/training and maintenance teams
  • • Special clauses: 25% quantity variation right; extended delivery period calculations based on quantity change
  • • Eligibility: Supply-only scope; propulsion of goods with documented OEM support and ready service network
  • • Warranty/AMC: OEM warranty coverage; rectification of breakdowns during guarantee period
  • • Penalties/Performance: Delivery schedule tied to last delivery order; minimum 30 days for additional time
  • • Delivery/Installation: Service centers must be documented near consignee destinations
  • • Delivery terms: Scope of supply includes all cost components in bid price

Tender Overview

The opportunity is issued by the Indian Army under the Department Of Military Affairs for the supply of specific fuel system components including CARBURATOR HEAT KING KEROSENE, HEAT KING BEND PIPE, HEAT KING KEROSENE, SCRAPER ROD FOR CLEANING, and FUEL TANK SHUT OFF VALVE. The BoQ comprises five items, with the buyer specifying a ** supply-only** scope and no listed quantities in the provided data. Notably, the contract includes an option clause allowing up to 25% quantity fluctuations at contracted rates and an extended delivery timeline linked to the extended quantity. The warranty framework requires OEM certificates at delivery and a responsive after-sales network in INDIA. Unique factors include the Army’s insistence on timely delivery compatibility and post-sale service readiness. This tender targets suppliers capable of immediate, direct supply and robust warranty coverage, with emphasis on documented OEM support and installation/training capabilities.

Technical Specifications & Requirements

  • Scope of supply: Only supply of Goods (no services or installation implied in the bid) per terms and conditions.
  • Warranty framework: OEM warranty certificates due at delivery; warranty period defined in the specifications upon final acceptance or post-installation, with obligation to rectify breakdowns within the warranty window.
  • After-sales: Must have established Installation, Commissioning, Training, Troubleshooting and Maintenance Service groups in INDIA; service center details near consignee destinations to be uploaded with bid.
  • Delivery flexibility: Option clause permits up to 25% quantity adjustments during contract execution; delivery period calculations link to last delivery order date.
  • Compliance: Bid must incorporate all cost components in the bid price for the scope of supply; additional time calculations follow the specified formula, with a minimum 30 days.

Terms, Conditions & Eligibility

  • EMD/Scope: EMD amount not specified in the provided data; bidders must comply with the standard supplier risk and performance criteria as per Army procurement terms.
  • Delivery timelines: Delivery period starts from the last date of the original delivery order; extended delivery time formula applies if quantity increases.
  • Warranty & service: OEM warranty certificates required at delivery; after-sales service network must be in INDIA with regional service centers documented.
  • Bid scope: Bid price must include all costs for the supply of goods; installation and commissioning details may be covered separately according to vendor capabilities.
  • Vendor qualifications: Tracks for installation, commissioning, and maintenance readiness, with the option to show track record in similar supply to defense or government bodies.
  • Documentation: OEM authorizations and service-center details to be uploaded with bid submission where applicable.

Key Specifications

  • Product names: CARBURATOR HEAT KING KEROSENE, HEAT KING BEND PIPE, HEAT KING KEROSENE, SCRAPER ROD FOR CLEANING, FUEL TANK SHUT OFF VALVE

  • Scope: Supply of goods only; installation not guaranteed under this tender

  • Warranty: OEM warranty certificates required at delivery; terms defined in specifications

  • Service: Well-established Installation, Commissioning, Training, Troubleshooting, and Maintenance in INDIA

  • Delivery: Option clause permits 25% quantity change; delivery period calculated from last original order date

Terms & Conditions

  • Option Clause: Up to 25% quantity increase/decrease at contracted rates

  • Delivery: Period linked to last date of original order; extended time formula applies with minimum 30 days

  • Warranty: OEM certificates required; after-sales service network must be documented in INDIA

Important Clauses

Payment Terms

Not specified in provided data; standard government procurement terms to apply

Delivery Schedule

Delivery period begins after original delivery order; additional time as per option clause with minimum 30 days

Penalties/Liquidated Damages

Not specified; implied through delivery schedule and warranty obligations

Bidder Eligibility

  • Supply of goods only with OEM warranty and installation/maintenance capability in INDIA

  • Experience certificates and government procurement exposure preferred

  • Service center details for after-sales support in strategic locations within INDIA

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 CARBURATOR HEAT KING KEROSENE CARBURATOR HEAT KING KEROSENE 8 nos tss_233sktclk 180
2 HEAT KING BEND PIPE HEAT KING BEND PIPE 10 nos tss_233sktclk 180
3 HEAT KING KEROSENE HEAT KING KEROSENE 10 nos tss_233sktclk 180
4 SCRAPER ROD FOR CLEANING SCRAPER ROD FOR CLEANING 10 nos tss_233sktclk 180
5 FUEL TANK SHUT OFF VALVE FUEL TANKN SHUT OFF VALVE 10 nos tss_233sktclk 180

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Required Documents

1

GST registration certificate

2

PAN card

3

OEM authorization letter

4

OEM warranty certificates (on delivery)

5

Financial statements (as applicable)

6

Experience certificates (defense/government sector exposure if available)

7

Technical bid documents showing product conformity

8

Service center addresses and contact details in INDIA

Frequently Asked Questions

How to bid on the Indian Army kerosene heating components tender in India 2025

Bidders must submit GST, PAN, OEM authorization, and OEM warranty certificates at delivery. The scope is supply-only for listed heat king components; include all costs in the bid. Ensure Indian service centers are mapped and documented; comply with the 25% quantity option clause and delivery-time calculations.

What documents are required for the Indian Army heat king tender submission

Required documents include GST registration, PAN, OEM authorization, OEM warranty certificates, financial statements if asked, and experience certificates showing defense/government exposure. Technical bid should demonstrate conformity with product names like CARBURATOR HEAT KING KEROSENE and related items.

What is the delivery timeline and option clause for this procurement

Delivery periods start from the last date of the original delivery order. The purchaser may increase quantity up to 25% during the contract, with extended delivery time calculated as (increase/original quantity) × original period, minimum 30 days. Ensure plan aligns with potential fluctuations.

What warranty and after-sales requirements apply to procurement by Indian Army

OEM warranty certificates must be submitted at delivery; warranty period defined on final acceptance or post-installation. The seller must maintain an INDIA-based service network with installation, commissioning, training, and maintenance capabilities near consignee destinations.

Which products are included under the category for this tender

Items include CARBURATOR HEAT KING KEROSENE, HEAT KING BEND PIPE, HEAT KING KEROSENE, SCRAPER ROD FOR CLEANING, and FUEL TANK SHUT OFF VALVE. The scope is supply-only, with five BoQ items listed though quantities are not specified in the provided data.

What are the critical eligibility criteria for bidders in this tender

Eligibility emphasizes ability to supply goods with OEM warranty, maintain a robust Indian service network, provide documented installation/maintenance capabilities, and demonstrate previous defense/government procurement experience. Prepare OEM authorizations and service center details for submission.

How to ensure compliance with delivery and price variation terms

Plan for potential 25% quantity changes and calculate delivery time accordingly. Ensure bid price includes all costs for supply; clarify how price remains contracted under increased quantity and how extensions affect delivery schedules and penalties, if any, per the option clause.

Where to upload service center details for after-sales support

Provide a mapped list of service centers across INDIA with addresses and contact points. Include proximity to consignee destinations and documentation showing capability for installation, commissioning, training, troubleshooting, and maintenance.