GEM

Eastern Coalfields Limited Biometric Attendance System Tender 2025 in India OPEX Rental Six Years

Posted

24 Oct 2025, 03:36 pm

Deadline

14 Nov 2025, 04:00 pm

Value

₹26,98,74,000

Location

BARDHAMAN , WEST BENGAL

Progress

Issue24 Oct 2025, 03:36 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • PSU/Government Organization eligibility requirement
  • • Make In India local content thresholds for biometric system procurement
  • • OEM/manufacturer status required for MSE preference eligibility
  • • Post Receipt Inspection at consignee site prior to acceptance
  • • Pre-NIT meeting conducted; queries via GeM portal only
  • • Six-year rental (OPEX) model for biometric attendance system
  • • Estimated contract value: ₹269,874,000
  • • Minimum local content: 50% (Class-I) and 20% (Class-II) for biometrics

Categories 4

ATTENDANCE SYSTEM SERVICES BIOMETRIC MACHINE RENTAL

Tender Overview

Eastern Coalfields Limited (Coal India Limited) invites bids for a Biometric Attendance System procured on an OPEX rental basis for six years. Estimated value is ₹269,874,000. Location details are not specified in the tender data. Eligible bidders are restricted to PSUs/ Government Organizations. The procurement follows a pre-NIT meeting framework and mandates GeM portal queries within stipulated timelines. The contract mandates local content declarations under Make in India (MII) with minimum local content thresholds for relevant items, and a 50%/20% local content requirement to classify as Class-I/II local suppliers for the biometrics system. The opportunity emphasizes OEM/manufacturer eligibility and MSE purchase preference under public procurement norms. This tender targets government-backed security-system deployment on a long-term rental model, with post-receipt inspection at consignee site mandated by ECL authorities.

Technical Specifications & Requirements

  • Product: Biometric Attendance System (rental, OPEX, six-year term)
  • Eligible bidders: PSUs/Government Organizations; MSEs with valid Udyam registration may obtain preference if they are the OEM/manufacturer
  • Local content: Minimum percentages per item under Make In India; for biometrics, 50% (Class-I) and 20% (Class-II) local supplier thresholds apply to the bid
  • Inspection: Post-receipt inspection at the consignee site prior to acceptance by HOD (E&T), ECL or authorized representative
  • Atbid communications: Queries to be raised only through GeM portal within stipulated timeframes
  • EMD/Financial terms: Not specified in available data; vendor must satisfy GeM bid terms
  • Pre-NIT: Bid issued after Pre-NIT meeting; reference to prior GeM bid GEM/2025/B/6588694 dt. 21-08-2025
  • Payment & warranty: Not specified in available data; terms to be clarified in GeM bid
  • Location: Data gap; procurement is framed for ECL operations within India context
  • Documentation: OEM authorization and service-provider credentials required

Terms, Conditions & Eligibility

  • Eligibility: Bidder must be PSU/Government Organization; MII preferences apply for local content
  • Local content: Must declare percentage and location of value addition for items; minimums apply to biometrics system
  • Post-acceptance: Post Receipt Inspection at consignee site before acceptance
  • Pre-bid process: Conduct Pre-NIT meeting; queries via GeM portal only
  • Purchase preference: Available to eligible MSEs with valid Udyam registration and OEM status
  • Make in India: Local content thresholds for related items; local supplier classification criteria apply
  • Submission: Follow GeM portal process; ensure OEM/manufacturer status for eligibility
  • EMD/Payments: Detailed terms to be disclosed in official GeM bid documents; current data not specifying amounts
  • Penalties: Not disclosed in current data; to be referenced in final bid terms

Key Specifications

  • Biometric Attendance System with six-year rental model

  • Make In India local content compliance for biometrics system (50% Class-I / 20% Class-II)

  • Post receipt inspection at consignee site prior to acceptance

  • OEM/manufacturer requirement for MSE preferential eligibility

  • GeM portal-based query and pre-NIT meeting process

Terms & Conditions

  • Post Receipt Inspection at consignee site before stores acceptance

  • Only PSUs/Government Organizations eligible to bid

  • MII local content declaration required due to bid value exceeding ₹10 Crore

  • OEM/manufacturer eligibility to avail MSE purchase preference

  • Pre-NIT meeting and GeM portal query process

Important Clauses

Payment Terms

Payment terms to be defined in the final GeM bid; data here is not specified

Delivery Schedule

Six-year rental duration; specific delivery/install milestones to be defined in Bid documents

Penalties/Liquidated Damages

Penalties not disclosed in available data; to be detailed in GeM final terms

Bidder Eligibility

  • Must be a PSU or Government Organization

  • OEM/manufacturer of biometric attendance system for MSE preference eligibility

  • Must meet Make In India local content requirements and declare local value addition

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar biometric system deployments

4

Financial statements (last 3 years)

5

EMD submission proof (as specified in final GeM bid)

6

Technical bid documents and compliance certificates

7

OEM authorization / manufacturer certificates

8

Udyam registration certificate (for MSE preference)

Frequently Asked Questions

How to bid on the biometric attendance tender in India for ECL 2025?

Bidders must be PSU/government organizations and OEM/manufacturer of the biometric system. Submit OEM authorization, GST, PAN, financials, experience certificates, EMD as per GeM bid, and Udyam registration for MSE preference. Follow the GeM portal process, attend the Pre-NIT meeting, and raise queries within the stipulated GeM window.

What documents are required for the biometrics rental tender in ECL 2025?

Required documents include GST and PAN, experience certificates for biometric deployments, financial statements, EMD proof, technical bid and compliance certificates, OEM authorization, and Udyam registration if claiming MSE preference. Ensure OEM status for MSE eligibility and local content declarations as per Make in India.

What are the local content requirements for the biometric system bid 2025?

Minimum local content thresholds apply: Class-I local supplier 50% and Class-II 20% for the complete biometrics system. The supplier must declare the percentage of local value addition and its location, with MII preference applicable to eligible OEMs and local manufacturers.

What is the expected contract duration for the biometric system rental?

The procurement is on an OPEX rental basis for a duration of six (6) years. The contract value is estimated at ₹269,874,000 with post-receipt inspection at consignee site as part of acceptance.

What is the post-acceptance inspection requirement for ECL biometric systems?

Upon delivery, a Post Receipt Inspection will be conducted by HOD (E&T), ECL or an authorized representative before acceptance of stores, ensuring compliance with contract terms and system performance.

What is the Make In India (MII) preference criteria for this tender?

MII preference applies with local content declarations. For biometrics, the minimum local content is 50% (Class-I) and 20% (Class-II). Bidders must be OEM/manufacturer to qualify for MSE preference; traders are excluded from preference.

How to submit enquiries for this GeM-bid biometric system tender?

All queries must be raised through the GeM portal within the stipulated time frame. The buyer will not entertain queries via other channels, and responses will be provided per GeM procedures and timelines.

What is the eligibility for MSE purchase preference in this biometric bid?

MSE preference requires valid Udyam registration and OEM/manufacturer status. Only manufacturers are eligible for the preference; traders/resellers are not eligible if they do not supply OEM products.