GEM

Indian Navy Civil Transport Hire for Light Motor Vehicle in Chennai Tamil Nadu 2025 – 12 Month Tender

Bid Publish Date

31-Oct-2025, 6:30 pm

Bid End Date

21-Nov-2025, 7:00 pm

Bid Opening Date

21-Nov-2025, 7:30 pm

EMD

₹8,10,686

Location

CHENNAI , TAMIL NADU

Progress

Issue31-Oct-2025, 6:30 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 3

TRANSPORT VEHICLE SERVICES

Tender Overview

The opportunity is issued by the Indian Navy under the Department Of Military Affairs for the Hiring of Civil Transport (Light Motor Vehicle) in Chennai, Tamil Nadu 600001 for a 12-month period. The estimated contract value is not disclosed, but the tender requires an EMD of ₹810,686. A flexible bid clause allows a ±25% change in quantity or duration before contract award and after issuance, with acceptance binding on bidders. Documentation emphasizes ownership, local presence, and government-procurement experience, enabling qualified bidders to participate as MSME/ROC Chennai registrants. Key differentiator includes strict vehicle ownership and local-office requirements, plus a robust compliance package.

Technical Specifications & Requirements

  • Category: Hiring of Civil Transport (Light Motor Vehicle) for 12 months
  • EMD: ₹810,686 (to be submitted with bid)
  • Documents for technical evaluation: firm registration, MSME/ROC Chennai, EMD/exemption, proof of vehicles owned (minimum 50% on regular basis), firm registration number with valid commercial permits, NDA, PAN, GSTIN, annual turnover, IT Returns (last 3 years), prior government vehicle supply experience, bank mandate, cancelled cheque, signed RFP, proof of local Chennai office, details of 2021+ make vehicles owned, and price bid formula as uploaded
  • Delivery/operational scope: not specified but requires possession of qualifying vehicles and regulatory permits
  • Form of compliance: bidders must quote using the price bid formula uploaded

Terms, Conditions & Eligibility

  • EMD: ₹810,686; provide via specified modality or exemption certificate
  • Experience & capabilities: past government vehicle supply experience; proof of local Chennai office; minimum 50% of vehicles owned and available regularly
  • Delivery timeline: not explicit; responsive to procurement terms and contract award timing
  • Payment terms: not detailed in data; standard government practice applies; bidders should prepare for milestone-based payments
  • Documentation: complete set listed in technical evaluation; NDA and bank mandate required
  • Quantity variation: contract quantity/duration may adjust up to ±25% before award and after issuance; acceptance is binding
  • Warranty/AMC: not specified; bidders should verify post-award service expectations

Key Specifications

  • Product/service names: Civil Transport (Light Motor Vehicle) hiring service

  • Quantities/scope: 12-month hire term; quantity adjustment allowed up to 25%

  • EMD amount: ₹810,686

  • Experience: prior government vehicle provision experience preferred

  • Quality/standards: not specified; compliance with commercial vehicle operation requirements implied

  • Logistics: proof of local Chennai office; ownership of vehicles (≥50% on regular basis)

Terms & Conditions

  • EMD of ₹810,686 required with bid submission

  • Contract quantity/duration may vary ±25% pre- and post-issuance

  • Submit comprehensive documents: MSME/ROC Chennai, vehicle ownership proof, local Chennai office proof, NDA, GSTIN, PAN, IT Returns

Important Clauses

Payment Terms

Not explicitly defined in data; bidders should anticipate standard government terms and verify with issuing authority

Delivery Schedule

No explicit delivery schedule; bidders must align with governmental contracting timelines and award dates

Penalties/Liquidated Damages

Not specified; bidders should confirm LD terms during final contract discussions

Bidder Eligibility

  • Firm must be registered and able to provide civil transport services in Chennai

  • Minimum 50% of vehicles owned by the firm/proprietor on a regular basis

  • Proof of local office in Chennai and valid permits for commercial vehicle operation

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Required Documents

1

Firm Registration Certificate

2

MSME/ ROC Chennai

3

EMD / EMD Exemption certificate

4

Proof of vehicles owned by the Firm/ Proprietor (Minimum 50% of vehicles required on regular basis)

5

Firm registration number with details of valid permit for operating vehicles on commercial basis

6

NDA

7

PAN Card

8

Copy of GSTIN Registration certificate

9

Annual Turnover information

10

Income Tax Return for last 3 years

11

Past experience in providing Vehicles to Government organizations

12

Bank Mandate

13

Cancelled Cheque

14

Signed copy of RFP

15

Proof of local office in Chennai

16

Details of vehicles (make 2021 or later) owned by the firm/ proprietor

17

Price bid formula quoted as uploaded in GeM bid document

Frequently Asked Questions

How to bid for the Indian Navy civil transport tender in Chennai 2025?

Bidders must submit all listed documents to demonstrate ownership and capability, including MSME/ROC Chennai, EMD ₹810,686, and proof of vehicles (≥50% owned). Include local Chennai office proof, NDA, GSTIN, PAN, IT Returns, and prior government vehicle experience. Use the GeM price bid formula as uploaded.

What documents are required for government vehicle supply bidding in Chennai?

Required documents include Firm Registration Certificate, MSME/ROC Chennai, EMD or exemption, proof of owned vehicles (≥50%), commercial permits, NDA, PAN, GSTIN, IT Returns (3 years), annual turnover, bank mandate, cancelled cheque, signed RFP, local Chennai office proof, and vehicle details (2021+ make).

What are the eligibility criteria for transport service bidders in Chennai 2025?

Eligibility requires a registered transport firm with capability to supply civil light motor vehicles, ownership proof of at least half the fleet, a local Chennai office, valid permits, and prior government vehicle supply experience if available. Also provide GSTIN, PAN, and financial documents.

When is the price bid submission deadline for the Chennai transport bid?

The tender specifies that bidders must quote via the price bid formula uploaded in GeM; exact deadline is not provided in data, so bidders should monitor GeM updates and respond promptly to avoid disqualification.

What is the EMD amount for this transport hire tender in Chennai?

The EMD is ₹810,686. Submit via the specified EMD method or provide an exemption certificate if applicable. Ensure EMD is valid through the bid evaluation period to avoid bid rejection.

What experience is required to supply vehicles to government organizations in Chennai?

Prior government vehicle supply experience is preferred; provide past work references or contracts, along with proof of owned fleet (≥50%), and a local Chennai office. Submit IT Returns and annual turnover to demonstrate financial capability.