GEM

BPCL Kochi Ref in Ernakulam Kerala Data Entry Services Rate Contract 3 Years ISI/ISO Compliant 2025

Posted

27 Oct 2025, 05:22 pm

Deadline

17 Nov 2025, 05:00 pm

Location

ERNAKULAM , KERALA

Progress

Issue27 Oct 2025, 05:22 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 2

SERVICES DATA ENTRY

Tender Overview

Organization: Bharat Petroleum Corporation Ltd (BPCL) – Kochi Refinery, Ernakulam, Kerala (682302/682001). Product/Service: Rate contract for data entry jobs in ESI/PF SECTION of BPCL KR for three years. Scope & Value: Non-divisible service with price bid itemization; bid validity 180 days; EMD not applicable. Location & Category: Tender in Ernakulam, Kerala; Category: Custom Bid for Services. The process requires submittal of techno-commercial documents verified by a TPIA and completion certificates for BPCL work orders, with strict adherence to Annexure formats. Unique requirement: pre-qualification with Annexure-E, A, B, and TPIA certification ahead of price bid opening.

Technical Specifications & Requirements

  • Scope details: Data entry services in ESI/PF section, for BPCL KR; no BoQ items reported.
  • Process controls: Upload price bid in attached format only; overall evaluation on L1 basis; bid is non-splittable.
  • Documentation: Self-attested Udyam Registration for MSE claims; pre-qualification with TPIA attestation; completion certificate where BPCL work order exists; BT/techno-commercial documents to be verified with originals by TPIA; completion value cross-check in SAP for BPCL orders.
  • Key contacts: Technical queries to BPCL-KOCHI Refinery HR-ESI/PF; commercial queries to BPCL Procurement; ensure all queries are clarified pre-submission.

Terms, Conditions & Eligibility

  • EMD: Not applicable.
  • Bid validity: 180 days from bid submission.
  • Splitting: Non-divisible service contract; single bidder evaluates as L1.
  • Documents to submit: Annexure-E undertaking; Annexure-A/B for TPIA, BQ/Techno-commercial docs; OEM authorizations if applicable; GST, PAN, financials, experience certificates, and completion certificates for BPCL orders.
  • Delivery & payment: Specific delivery timelines will be per BPCL terms; payment terms linked to completion certificates and SAP cross-checks; queries to be resolved before submission.

Key Specifications

  • Data entry services for ESI/PF at BPCL Kochi Refinery

  • Three-year rate contract; non-divisible

  • 180-day bid validity; L1 evaluation only

  • EMD not applicable

  • Annexure-E/A/B and TPIA verification required

Terms & Conditions

  • Non-divisible service contract; single bidder L1

  • EMD not applicable; bid validity 180 days

  • TPIA certification and Annexure formats mandatory

Important Clauses

Payment Terms

No explicit payment schedule in data; payments tied to BPCL completion certificates and SAP verification per BPCL guidelines

Delivery Schedule

Delivery timelines to be defined in the BPCL work order; ensure timely data entry outputs for ESI/PF section over three-year period

Penalties/Liquidated Damages

Not specified in the available data; penalties, if any, will be per BPCL standard terms and Annexure conditions

Bidder Eligibility

  • Annexure-E undertaking submitted by bidder

  • TPIA-verified BQ/Techno-commercial documents

  • Udyam CA documents for MSE, if claiming preference

  • GST registration and PAN card

  • BPCL order completion certificates (where applicable)

  • OEM authorizations (if required by tender)

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates

4

Financial statements

5

EMD documents (Not applicable)

6

Technical bid documents

7

OEM authorizations (if applicable)

8

Annexure-E undertaking

9

Annexure-A (Bidder)

10

Annexure-B (TPIA)

11

BQ/Techno-commercial documents verified by TPIA

Frequently Asked Questions

How to bid for BPCL data entry tender in Ernakulam Kerala 2025

Bidders must submit Annexure-E undertaking, BPCL pre-qualification BQ/Techno-commercial documents verified by a TPIA, Udyam registration if claiming MSE status, GST and PAN, and complete OEM authorizations where required. Price bid uploaded in the prescribed format; EMD is not applicable; bid validity is 180 days from submission.

What documents are required for BPCL KR data entry bid in Kochi

Submit Annexure-A (bidder) and Annexure-B (TPIA) documents, Annexure-E undertaking, BQ/Techno-commercial copies, completion certificates for BPCL orders where applicable, GST registration, PAN, financial statements, and Udyam registration if claiming MSE preference; ensure originals are available for TPIA verification.

What are the technical specifications for BPCL data entry services

The tender specifies data entry work in ESI/PF section with non-divisible contract over three years; no BoQ items; process requires price bid in attached format and L1-based evaluation. Exact data entry volumes and SLAs are defined in BPCL work orders and annexures to be provided post bid.

When is the bid validity for BPCL Kochi data entry tender

Bid validity is 180 days from date of bid submission. Any extension requires BPCL approval; ensure bid pricing remains valid during the entire evaluation period to prevent disqualification.

What are the payment terms for BPCL data entry service contract

Payment terms align with BPCL orders and SAP-verifiable completion certificates. The tender notes no explicit upfront payment; payments are issued after verification and acceptance of data entry outputs per BPCL guidelines.

What is the EMD requirement for BPCL KR data entry tender

EMD is explicitly stated as not applicable for this tender; bidders should rely on pre-qualification, Annexure-E undertakings, and TPIA-certified documents to participate and qualify.

How to submit techno-commercial documents for BPCL data entry bid

Submit all BQ/Techno-commercial documents verified by TPIA, along with Annexure-A (bidder) and Annexure-B (TPIA). Include completion certificates for BPCL orders if applicable, OEM authorizations, GST, PAN, and Udyam certificate if claiming MSE preference; ensure originals are available for verification.

What standards or certifications are required for BPCL data entry services

While no specific data standards are listed, TPIA certification, Annexure-A/B attestations, and BPCL verification are mandatory. MSE preference requires Udyam registration and CA documents; ensure compliance with BPCL procurement guidelines.