GEM

Indian Army Department of Military Affairs Pipe Fuel Pump to Filter and Related Assembly Tender India 2025

Posted

25 Oct 2025, 01:03 pm

Deadline

04 Nov 2025, 02:00 pm

Location

RI BHOI , MEGHALAYA

Progress

Issue25 Oct 2025, 01:03 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

24

Category

Fuel Motor

Bid Type

Two Packet Bid

Key Highlights

  • • Option Clause allows up to 25% quantity increase/decrease at contract time and during currency
  • • Advance sample requirement: submit 2 samples within 5 days; modification response within 5 days
  • • Delivery period adjustments based on original vs extended period with a minimum 30 days
  • • Scope of supply explicitly limited to goods (no services) for nine specified components
  • • No explicit EMD or estimated value provided in tender data
  • • Sample-based acceptance framework with potential for fresh samples if deviations detected
  • • Defence procurement context for automotive components (Pipe Fuel Pump to Filter, Absorber Assemblies, etc.)
  • • No specific technical standards listed in available data; contract compliance emphasized

Categories 4

VALVE PARTS AND ACCESSORIES CABLE FUEL PUMP ENGINE

Tender Overview

The Indian Army, Department of Military Affairs, invites bids for supply-only of nine mechanical assemblies and components, including Pipe Fuel Pump to Filter, Pad, Fuel Motor, Speedometer Cable, Cover Assembly, Disc Clutch, Mounting Engine Front, Absorber Assembly Rear Shock, and Absorber Assembly Front Shock. The BOQ lists 9 items with unspecified quantities and values, indicating a broad supply scope in the vehicle and engine subsystem category. The bid allows a 25% quantity variation and 25% extension at contracted rates, with delivery timing linked to the original delivery period. An advance sample approval process is required before bulk manufacturing, with a 5-day window for submission and a 5-day response for modification. The project emphasizes conformity to contract specifications and potential sample-based deviations. Unique aspects include the flexible option clause and sample-based acceptance framework. This tender is aimed at firms capable of supplying multiple automotive components to defence procurement programs in India.

Technical Specifications & Requirements

  • Product/service names: Pipe Fuel Pump to Filter, Pad, Fuel Motor, Speedometer Cable, Cover Assembly, Disc Clutch, Mounting Engine Front, Absorber Assembly Rear Shock, Absorber Assembly Front Shock.
  • Supply type: Goods-only (not turnkey services).
  • Quantity/BOQ: 9 items; exact quantities not disclosed.
  • Special procurement terms: 25% quantity variation; extension of delivery period with formula (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • Sample requirements: 2 advance samples to be submitted within 5 days of award; modifications provided within 5 days; bulk supply aligned to approved sample.
  • Delivery & acceptance: Delivery timeline tied to last date of original delivery order; LD implications tied to sample approval delays.
  • Compliance context: No detailed technical standards provided in the data; emphasis on contract-spec conformity and sample approval.

Terms, Conditions & Eligibility

  • EMD: Not specified in available data.
  • Scope: Supply of Goods only; no services.
  • Sample/approval: Advance sample(s) required; failure to approve or deviations may lead to termination or further modification.
  • Delivery timing: Based on original delivery period; extended timeline computed per option clause with minimum 30 days.
  • Payment terms: Not detailed in the provided terms.
  • Documentation: Standard bid submission documents implied (GST, PAN, experience certificates) but exact list not specified here.
  • Compliance risk: Non-conformity of samples may trigger re-sampling or termination at buyer’s discretion.

Key Specifications

    • Product/service names and categories: Pipe Fuel Pump to Filter, Pad, Fuel Motor, Speedometer Cable, Cover Assembly, Disc Clutch, Mounting Engine Front, Absorber Assembly Rear Shock, Absorber Assembly Front Shock
    • Quantities: 9 items listed; exact quantities not disclosed
    • EMD/Estimated value: Not specified in data
    • Experience: Not specified; bidders should demonstrate capability for automotive component supply
    • Quality/Compliance: No explicit standards in data; contract requires conformance to approved sample

Terms & Conditions

  • Option Clause allows +/- 25% quantity variation during contract

  • Advance sample submission required within 5 days of award

  • Samples to be approved or modified within 5 days; bulk supply aligned to approved sample

  • Delivery timeline linked to original delivery period; extensions follow formula with minimum 30 days

  • Supply scope limited to goods; no services specified

Important Clauses

Payment Terms

Payment terms are not detailed in the data; bidders should verify at bid opening and reference purchase order guidance

Delivery Schedule

Delivery period begins after the last date of the original delivery order; extension time computed as (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days

Penalties/Liquidated Damages

Not specified in the provided terms; sample delays may adjust delivery period with no LD defined here

Bidder Eligibility

  • Proven experience supplying automotive components to defence/government buyers

  • Financial capability to handle procurement and potential contract value

  • Ability to comply with advance sample and modification timeline

Bill of Quantities (BOQ) 9 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Pipe Fuel Pump to Filter Pipe Fuel Pump to Filter 1 pieces gembuyer0123 15
2 Pad Pad 4 pieces gembuyer0123 15
3 Fuel Motor Fuel Motor 2 pieces gembuyer0123 15
4 Speedometer Cable Speedometer Cable 3 pieces gembuyer0123 15
5 Cover Assy Cover Assy 3 pieces gembuyer0123 15
6 Disc Clutch Disc Clutch 3 pieces gembuyer0123 15
7 Mounting Engine Front Mounting Engine Front 4 pieces gembuyer0123 15
8 Absorber Assy Rear Shock Absorber Assy Rear Shock 2 pieces gembuyer0123 15
9 Absorber Assy Front Shock Absorber Assy Front Shock 2 pieces gembuyer0123 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply of automotive components

4

Financial statements or liquidity proofs

5

EMD documents (if required by terms not specified here)

6

Technical bid documents or product specifications alignment

7

OEM authorization letters (if applicable for brand-specific items)

Frequently Asked Questions

How to bid for the Indian Army pipe fuel pump to filter tender in India 2025

Bidders should prepare GST registration, PAN, and experience certificates, plus financial statements. The bid requires supply-only goods and submission of advance samples within 5 days of award. Ensure alignment with the option clause allowing up to 25% quantity variation and verify delivery timelines and sample acceptance criteria.

What documents are required for defence vehicle components bidding in India 2025

Required documents include GST certificate, PAN card, experience certificates for similar work, financial statements, and OEM authorizations if using branded components. Technical bid documents should demonstrate capability to supply nine specified items, with evidence of prior defence-sector experience where possible.

What are the technical specifications for absorber assemblies tender in India 2025

The tender lists nine component names (including Absorber Assembly Rear/Front Shock) but does not provide explicit technical specs. Bidders must rely on the approved sample framework and contract specifications; ensure parts meet dimensional compatibility and performance as per approved sample prior to bulk supply.

When is the sample submission deadline for advance approval in this tender

Advance samples must be submitted within 5 days of contract award. The buyer will respond with approval or required modifications within 5 days. Delays in buyer approval extend the delivery period, with no liability for LD during the interim per the terms.

What is the delivery period and extension rules for quantity variations in this tender

Delivery begins from the last date of the original delivery order. If quantity increases by up to 25%, the extension time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; the buyer may extend further within contracted rates.

What documents prove eligibility for the Indian Army defence procurement 2025

Eligibility requires standard corporate documents plus evidence of prior government/defence supply experience, GST and PAN, financial stability, and potentially OEM authorizations. The exact list is defined in terms and conditions; bidders should prepare all standard bid documents and certifications.

What is the scope of supply for the nine items in this tender

Scope is strictly supply of goods for nine listed components, with no service or installation scope specified. Bid price must include all cost components for the items, and bulk production must adhere to approved samples and contract terms.

Are there any penalties or LD clauses specified in this defence tender

Penalties or liquidated damages are not explicitly detailed in the provided terms. Delays due to late sample approval may adjust delivery timelines, but formal LD rates or penalties require confirmation from the buyer during bid clarification.