Tender Overview
North Eastern Railway invites bids for a multi-scope service contract at Running Room, Bhatni, Varansi, Uttar Pradesh 221001. Procured items include semiskilled labour (8760 nos) and unskilled labour (18615 nos) with EPF/ESIC compliance, along with supply and refilling of commercial LPG cylinders, daily newspaper, weekly Patrika, cleaning materials, petty repairs, and **subsidized meal provision (90% cost subsidy) totaling 104,328 diets over 3 years. Estimated value is ₹32,290,092.75 with an EMD of ₹311,450. Tender emphasizes wage compliance with Central Government EPF/ESIC, and a 25% bid quantity/duration adjustment window pre- and post-contract award. This is a government services contract within Indian Railways infrastructure operations.
The scope integrates labour provisioning, meal subsidy administration, material supplies, and basic maintenance functions to support Running Room operations. A key differentiator is the integrated service model covering staffing, meal subsidies, and consumables through a single procurement, with minimum wage adherence and dedicated payroll documentation requirements. The procurement aims to ensure continuous running-room support, wage compliance, and timely payments to staff, with flexibility for minor contract scope adjustments.
Technical Specifications & Requirements
- Labour provisions: Semiskilled (8760 nos) and Unskilled (18615 nos) with EPF/ESI compliance as per Central Govt norms.
- Meal subsidy scope: 90% cost subsidy to beneficiaries for 104,328 diets across a 3-year term.
- Subsidiaries & supplies: Supply and refilling of commercial LPG cylinders, daily newspaper delivery, weekly Patrika, cleaning materials, and petty repairs for Running Room Bhatni.
- Financial terms: Estimated contract value ₹32,290,092.75; EMD ₹311,450; payment terms require upfront salary payment by the service provider, followed by claims to the buyer with statutory documents.
- Bid flexibility: Option to increase/decrease contract quantity or duration up to 25% at bid/award stages; once issued, changes capped at 25%.
- Acceptance criteria: Compliance with EPF/ESI calculations as per tender clause, and wage calculations aligned to Central Govt wage norms as of tender opening.
- EMD/PBG: EMD may be submitted as Account Payee Demand Draft to NE Railway; acceptance of FDR as security in lieu of PBG with conditions.
- Submission specifics: Hard copy of EMD/FDR to be delivered within 5 days of bid end/opening; scanned copies to be uploaded with bid.
Terms, Conditions & Eligibility
- EMD: ₹311,450; payment modes include DD in favour of F A and C A O, NE Railway, Varanasi, or equivalent online submission with hard copy within 5 days.
- Payment terms for wages: Service provider to disburse salaries first; reimbursement claimed from buyer with statutory PF/ESI documentation and bank statements.
- Contract variation: Quantity and/or duration may vary up to 25% before contract issuance and after award under the buyer’s revision rights.
- Payroll compliance: Wage calculations must reflect current Central Govt minimum wages and EPF/ESI contributions; non-compliance leads to disqualification.
- Document submission: Bidders must provide GST registration, PAN, experience certificates, financial statements, EMD proof, technical compliance certificates, and OEM authorizations where applicable.
- Security deposit: Use of FDR or PBG permitted; original documents to be delivered within 15 days of contract award.
- Labour standards: Compliance with EPF Act wage calculations and ESIC contributions as of tender opening; verification of total man-days for each skill category.
