GEM

Southern Railway Hand Held Search Light LED 10W Tender Chennai 2025 - IS LED 10W, Branded Make, 100 Nos

Posted

28 Oct 2025, 12:09 pm

Deadline

08 Nov 2025, 09:00 am

Location

CHENNAI , TAMIL NADU

Progress

Issue28 Oct 2025, 12:09 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

100

Bid Type

Two Packet Bid

Tender Overview

The Southern Railway (Indian Railways) invites bids for the supply of 100 HAND HELD SEARCH LIGHTS LED 10 WATT for delivery to Chennai. Branded makes allowed: ASCENTECH, COVERT, LOTUS, BRITE EYE. Sample submission required within two weeks of supply order. The contract includes an option to increase/decrease quantity by up to 25% at contracted rates, with delivery timelines adjusted accordingly. An OEM authorization certificate is mandatory, failing which the offer may be rejected. The BOQ shows no itemized lines, but the procurement scope remains clearly defined as 100 units of LED search lights.

Technical Specifications & Requirements

  • Product category: Hand Held Search Light (LED 10W)
  • Brand requirements: Only branded makes (ASCENTECH, COVERT, LOTUS, BRITE EYE) acceptable
  • Delivery location: CHENNAI
  • Key features to confirm: Type of lamp, Dia of search light, Color temperature, Beam angle, Built-in battery charger, Type of battery, Housing material, Gross weight, Warranty period, Continuous operation time at max lumen
  • Documentation: OEM authorization, sample approval, test certificate and warranty certificate
  • Submission docs: Tax Invoice, Bank Mandate, PAN, GST, Annual turnover certificate (IREPS verified), OEM authorization, Warranty certificate
  • Contract clause: Option to adjust quantity up to 25% during execution; delivery period aligned with original/delivered schedule

Terms, Conditions & Eligibility

  • EMD/Security: Not specified in data; bidders must comply with buyer terms
  • Delivery: Delivery period linked to last date of original delivery order; option-period extension rules apply
  • Payments: Not explicit in data; ensure submission of Tax Invoice and bank details with bid
  • Samples: Submit sample within two weeks of supply order placement
  • Eligibility: Strictly branded make; OEM authorization must accompany the bid
  • Documents: GST, PAN, experience/annual turnover certificates, test certificates, warranty certificate, OEM authorization
  • Penalties/Quality: Not detailed; adhere to bid technical specifications strictly

Key Specifications

    • Product: Hand Held Search Light, LED 10 WATT (minimum/branded requirement applies)
    • Quantity: 100 NOS
    • Branded Make: ASCENTECH, COVERT, LOTUS, BRITE EYE
    • Delivery Location: CHENNAI
    • Sample Submission: within two weeks of supply order placement
    • OEM Authorization: required with bid

Terms & Conditions

  • Quantity variation up to 25% during contract at contracted rates

  • Branded make only; OEM authorization certificate mandatory

  • Sample approval required within two weeks of order placement

Important Clauses

Payment Terms

Not specified in data; bidders should align with standard Railway payment terms and submit Tax Invoice with bid

Delivery Schedule

Delivery period to commence from last date of original delivery order; additional time for increased quantity calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not detailed in data; bidders to comply with standard performance/LD terms as per Railway contract

Bidder Eligibility

  • Branded make requirement: only ASCENTECH, COVERT, LOTUS, BRITE EYE

  • OEM authorization certificate uploaded with offer

  • Sample submission within two weeks of order placement

  • GST registration and PAN card valid

  • Annual turnover certificate verified (IREPS)

  • Test and warranty certificates provided

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Type of lamp LED
CONSTRUCTIONAL Dia of search light (mm) 50 to 75
CONSTRUCTIONAL Wattage of lamp (Watt) 10
CONSTRUCTIONAL Color temperature (Degree K) 5500 to 6500 deg. K for other lamps
CONSTRUCTIONAL Beam angle selection Wide
CONSTRUCTIONAL Built-in battery charger NO but external
CONSTRUCTIONAL Type of battery Lithium ion
CONSTRUCTIONAL Type of housing material ALUMINIUM
CONSTRUCTIONAL Gross weight of Hand Held Search with battery (grams) 1.8 kg (max.,) with Li-ion battery
CONSTRUCTIONAL Warranty for HHSL (in years) 12 Months (Li-ion battery)
FUNCTIONAL Continuous search light operation time at maximum lumen output (Hours) FOR LED / XENON ./= 5 HRS

AI-Powered Bidder Prediction

Companies most likely to bid

Unlock Bidder Insights

AI predictions on likely bidders

Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Annual Turnover Digitally Signed Certificate (IREPS verified)

4

OEM Authorization Certificate

5

Test Certificate

6

Warranty Certificate

7

Tax Invoice

8

Bank Mandate

9

Experience Certificates (if any for similar supply)

10

GST Invoice copies and delivery challans

Frequently Asked Questions

How to bid for the hand held search light tender in Chennai 2025?

Bidders must be branded makers (ASCENTECH, COVERT, LOTUS, BRITE EYE) and submit OEM authorization, GST, PAN, and annual turnover certificate. Prepare a sample for approval within two weeks of ordering, and ensure compliance with the 25% quantity variation option. Include test and warranty certificates with the bid.

What documents are required for Southern Railway LED search light bid 2025?

Required documents include GST certificate, PAN card, annual turnover certificate (IREPS verified), OEM authorization, test certificate, warranty certificate, bank mandate, tax invoice copies, and experience certificates if available. Samples must be submitted within two weeks of order placement.

What are the technical specs for the LED 10W hand held light?

The tender specifies LED 10W hand held search lights with branded makes. Specifics include wattage, color temperature, beam angle, built-in charger, battery type, housing material, and gross weight. Ensure compliance with the exact GEM specification and provide OEM certification.

When is the delivery schedule for the Chennai hand held light contract?

Delivery is governed by the last date of the original delivery order; if quantity is increased, additional time equals (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days.

What is required for OEM authorization in this railway tender?

Bidder must upload an OEM authorization certificate confirming authorization to supply the branded LED search lights. Without this, the offer may be rejected; ensure brand conformity to ASCENTECH, COVERT, LOTUS, or BRITE EYE.

What is the scope of quantity variation in this tender?

The purchaser reserves the right to increase or decrease the bid quantity up to 25% at the time of contract placement and during the currency of the contract at the contracted rates, with delivery period adjusted accordingly.

What samples and certifications must accompany the bid submission?

Submit a sample within two weeks of order placement and include test certificates, warranty certificates, OEM authorization, GST, PAN, and annual turnover certificates. Ensure samples meet the GEM specification for LED 10W handheld lights.

What is the delivery location for the Chennai light supply bid 2025?

The delivery location is CHENNAI. Ensure packaging and transit arrangements meet railway requirements and that samples and certificates accompany the bid submission for inspection.