GEM

Indian Army Department Of Military Affairs Spares Tender 2025 - IS0 9001 Parts & Genuine Spare Parts, Service Centers India

Posted

27 Oct 2025, 05:30 pm

Deadline

06 Nov 2025, 06:00 pm

Location

JALPAIGURI , WEST BENGAL

Progress

Issue27 Oct 2025, 05:30 pm
AwardPending
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Quantity

70

Category

FOG LIGHT BULB 12V 21W

Bid Type

Single Packet Bid

Key Highlights

  • • Genuine spare parts requirement across 24 items
  • • ISO 9001 certification mandatory for bidder or OEM
  • • Material Test Certificate to accompany supply
  • • BIS/type test certificates and approvals required
  • • Functional service centers in every consignee state within 30 days
  • • Dedicated toll-free service line and escalation matrix
  • • 25% quantity variation permitted during contract execution
  • • Carry-in vs on-site warranty implications and payment linkage

Categories 7

FAN CABLE BULB FIRE BREATHING APPARATUS SEALING RING BLADE GEAR

Tender Overview

The Indian Army (Department Of Military Affairs) is inviting bids for a broad range of spare parts including bulbs, cables, ignition components, wipers, seals, filters, belts, relays, bearings, and gaskets. The procurement scope lists 24 items with a focus on genuine, OEM-compatible parts and standard service support. The contract emphasizes ISO 9001 certification for bidders or OEMs, mandatory material test certificates, and BIS/type test/approval certificates. A key differentiator is the requirement to establish functional service centers across states within 30 days of award, with dedicated service support and escalation matrices. The estimated value and exact quantities are not disclosed; however, the clause for 25% quantity variation suggests a sizable, scalable procurement. This tender combines supply with after-sales service expectations, including carry-in or on-site warranty considerations and lab-based material verification.

  • Organization: Indian Army (Department Of Military Affairs)
  • Product category: 24-line item spare parts set (vehicle/equipment components), including lighting, electricals, seals, filters, belts, hinges, and mechanical parts
  • Location: India (service centers required nationwide)
  • Delivery/option clause: 25% quantity variation cap; delivery timeline linked to last delivery order date
  • Unique aspects: mandatory ISO 9001, Material Test Certificate, OEM certificates, and robust service infrastructure

Technical Specifications & Requirements

  • Standards & certifications: ISO 9001 certification for bidder or OEM; BIS/type test certificates; material test certificate to accompany supply; OEM authorizations where required
  • Certificates to upload: BIS licence, type test, approval certificates, and other product-specific certificates; GSTIN and PAN as part of bid submission
  • Quality control: Buyer’s lab to perform material testing; results determine acceptance
  • Service requirements: Functional service centers in every consignee state; establishment within 30 days of award; dedicated/toll-free service line; escalation matrix
  • Warranty/Support: On-site or carry-in warranty with service support; evidence submission prior to payment release

Terms, Conditions & Eligibility

  • EMD/guarantees: No specific EMD amount stated; bidders must comply with standard tender deposit requirements; ensure PAN, GST, cancelled cheque, and EFT mandate documents are provided
  • Delivery terms: Delivery period linked to last delivery order date; option to extend due to quantity variation; minimum 30 days extension rule
  • Documentation: Upload all required certificates and documents; ensure all product specifications align with bid document
  • Service obligation: Establish or demonstrate existing functional service centers; provide toll-free support and escalation contacts
  • Compliance: Genuine spare parts only; ensure OEM/IS and standard-compliant components

Key Specifications

  • 24 spare part items including bulbs, cables, seals, belts, relays, filters, bearings, wipers

  • ISO 9001 certified bidder or OEM

  • Material Test Certificate to accompany supply

  • BIS/type test certificates and approvals

  • Functional service center in each consignee state within 30 days

Terms & Conditions

  • Delivery quantity may vary by up to 25% during and after award

  • Mandatory ISO 9001 certification for bidder or OEM

  • Material Test Certificate required with shipment and lab test acceptance

  • Functional Service Centers must be established in all states

Important Clauses

Payment Terms

Payment release contingent on submission of service center evidence and lab test results; no explicit EMD amount stated

Delivery Schedule

Delivery period begins from last date of original delivery order; option to extend with the same contracted rates

Penalties/Liquidated Damages

Not explicitly provided; penalties may apply per option clause and delivery delays as per contract terms

Bidder Eligibility

  • Must hold ISO 9001 certification (bidder or OEM)

  • Must provide Material Test Certificate with supply

  • Must establish functional Service Centre in each consignee state within 30 days of award

Bill of Quantities (BOQ) 24 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 FOG LIGHT BULB 12V 21W LV7 MARUTI 4 nos bsurojeet.547x 30
2 CABLE ASSY SPEEDOMETER LV7 MARUTI 2 nos bsurojeet.547x 30
3 SPARK PLUG CHAMPION RC8YC LV7 MARUTI 8 nos bsurojeet.547x 30
4 ASSY WIPER BLADE LV7 TATA 4 nos bsurojeet.547x 30
5 OIL SEAL LV7 MARUTI 2 nos bsurojeet.547x 30
6 GEAR LEVER REP KIT LV7 TATA 2 nos bsurojeet.547x 30
7 CLUTCH MASTER CYL REP KIT LV7 TATA 2 nos bsurojeet.547x 30
8 HANDLE INSIDE DOOR CATCH LV7 STLN 2 nos bsurojeet.547x 30
9 HANDLE REGULATOR LV7 MARUTI 4 nos bsurojeet.547x 30
10 OIL FILTER LV7 MARUTI 2 nos bsurojeet.547x 30
11 BRG CLUTCH RELEASE 2326570COO LV7 MARUTI 1 nos bsurojeet.547x 30
12 MIRROR ASSY INSIDE REAR VIEW LV7 MARUTI 2 nos bsurojeet.547x 30
13 FRICTION WASHER LV7 TMB 2 nos bsurojeet.547x 30
14 LOCK PLATE FOR GROOVED NUT LV7 STLN 4 nos bsurojeet.547x 30
15 LOCK WASHER LV7 MARUTI 1 nos bsurojeet.547x 30
16 ASSY OIL FILTER LV7 TATA STORM 1 nos bsurojeet.547x 30
17 PTO FAN BELT LV7 STLN 1 nos bsurojeet.547x 30
18 FAN BELT 8PK1753 1755 LV7 TATA 1 nos bsurojeet.547x 30
19 FUSE 10 AMP LV7 STLN 20 nos bsurojeet.547x 30
20 WIPER RELAY RELAY12V 5 PIN LV7 LSV FML 1 nos bsurojeet.547x 30
21 RELAY MAIN AND FUEL LV7 MARUTI 1 nos bsurojeet.547x 30
22 SHAFT SEAL LV7 STLN 1 nos bsurojeet.547x 30
23 COVER GATE HANDLE LV7 MARUTI 1 nos bsurojeet.547x 30
24 LIQUID GASKET THREE BOND LV7 MARUTI 1 nos bsurojeet.547x 30

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by Bank

5

ISO 9001 certificate (bidder or OEM)

6

Material Test Certificate

7

BIS licence and type test certificates

8

OEM authorization documents (where applicable)

9

Proof of functional Service Centre or plan to establish within 30 days

10

GST, PAN, and financial documents as required

Frequently Asked Questions

How to bid for the Indian Army spares tender in India 2025

Bidders must meet ISO 9001 requirements, provide Material Test Certificate, BIS/type test certificates, and OEM authorizations as applicable. Ensure PAN, GST, cancelled cheque, and EFT mandate documents are uploaded. Service centers must be established in each consignee state within 30 days of award; delivery terms allow up to 25% quantity variation.

What documents are required for the Army spares bid in India

Submit PAN, GSTIN, cancelled cheque, EFT mandate, ISO 9001 proof, Material Test Certificate, BIS/type test certificates, OEM authorizations, proof of functional service centers (or plan to establish within 30 days), and any product-specific certificates as prescribed.

What are the technical specifications for ISO 9001 compliant parts

Bid parts must be ISO 9001 certified (bidder or OEM), accompanied by Material Test Certificate, BIS/type test certificates, and approvals where specified. Quantity flexibility up to 25% is allowed; ensure genuine spare parts across 24 listed items.

When is delivery expected after award for Army spares

Delivery terms are tied to the last date of the original delivery order; the contract allows a minimum 30-day extension for additional quantity, with rates kept constant. Ensure readiness of service centers within 30 days of award for payments.

What is required for service support in Army spare parts procurement

Bidders must provide a dedicated toll-free service line and an escalation matrix; functional service centers must exist in every consignee state or be established within 30 days; payment may be contingent on service readiness and documentation submission.

What certificates are mandatory for BIS/licence in Army tender

Upload BIS licence, type test certificates, and approval certificates as prescribed; ensure alignment with product specifications in the bid document. Without these, bids may be rejected per ATC terms.

What is the scope of quantity variation in this Army tender

The purchaser reserves the right to increase or decrease quantity up to 25% at contract rates; additional time is computed as (increased quantity / original quantity) × original delivery period with a minimum of 30 days.

What is required to prove genuine spare parts for Army supply

Provide OEM authorizations where applicable, ensure authenticity of parts, and attach material/test certificates. The buyer’s lab results determine acceptance; ensure all 24 item categories meet product specifications and quality standards.