GEM

District Judge Nayagarh Video Conferencing Cameras Tender Odisha 2025 ISO Certified OEM Make in India

Posted

23 Oct 2025, 09:08 pm

Deadline

03 Nov 2025, 09:00 pm

Location

NAYAGARH , ODISHA

Progress

Issue23 Oct 2025, 09:08 pm
AwardPending
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Quantity

12

Category

Video Conferencing Camera / Web Camera (V2)

Bid Type

Two Packet Bid

Key Highlights

  • • OEM must have a dedicated Odisha office with 4+ direct technical support staff
  • • ISO certifications required: ISO 9001:2015, ISO 45001:2018, ISO 27001:2022, ISO 14001:2015, ISO 50001:2018
  • • Make in India manufacturer with a factory in India; proof of incorporation required
  • • GST registration specifically in Odisha; OEM/MOU/MAF required for authorized distributors
  • • Scope includes supply, installation, testing, commissioning, operator training, and statutory clearances
  • • Option clause allows ±25% quantity variation during and after contract with contracted rates
  • • Data sheet of offered product(s) must be uploaded and cross-verified with provided specifications
  • • On-site OEM warranty and escalation matrix for service support mandatory

Categories 3

WEB WEB CAMERA CAMERA

Tender Overview

The District Judge, Nayagarh (Odisha) invites bids for video conferencing cameras and professional speakerphones suitable for UC software integration, with on-site warranty and DSP-based audio processing. The scope covers supply, installation, testing, commissioning, operator training, and any required statutory clearances. The OEM must maintain a local Odisha office with a minimum of four direct technical support staff, and demonstrate full ISO certification coverage. The procurement emphasizes Make in India manufacturing, established Indian operations for at least 15 years, and GST registration in Odisha. A 25% quantity variation right exists, with contract-based extension rules that ensure continuous supply at contracted rates. Data sheets must align with bid offerings, and OEM authorship is preferred where applicable.

This tender prioritizes reliable, ISO-certified video collaboration hardware compatible with common conferencing platforms and will be evaluated on technical compliance, service capability, and local presence. Unique differentiators include on-site OEM warranty and the ability to scale quantities under option clauses. No BOQ items are listed, indicating a flexible procurement model for modern video conferencing ecosystems in judicial offices.

Technical Specifications & Requirements

  • Product category: Video Conferencing Camera and Speakerphone with UC system compatibility
  • Key capabilities: PTZ function, maximum resolution per camera, optical zoom, and Field of View in degrees; DSP-based audio processing; professional speakerphone for UC integration
  • Warranty & service: Comprehensive on-site warranty (years) and on-site OEM warranty (years); data sheet alignment required
  • Microphones: Number of microphones specified and integration with DSP
  • OEM requirements: Make in India, 15+ years of Indian operation, Odisha office, four+ direct technical staff, GST Odisha, ISO 9001:2015, ISO 45001:2018, ISO 27001:2022, ISO 14001:2015, ISO 50001:2018; data sheet submission mandatory
  • Scope: Supply, installation, testing, commissioning, operator training, and statutory clearances (if any) with complete bid price
  • Delivery terms: Option to increase/decrease quantity up to 25% at contract rates; delivery timeline linked to original and extended orders
  • Data submission: Mandatory product data sheet and OEM authorization if applicable

Terms, Conditions & Eligibility

  • EMD/upto: Not disclosed in data; bidders should verify terms in final tender documents
  • Eligibility: OEM with Make in India status, Odisha GST, and demonstrable service staff; minimum 4 technical staff
  • Delivery & payments: Delivery period aligned to contract; payment terms as per ATC; escalation matrix for service support
  • Documentation: GST证, PAN, experience certificates, financials, technical data sheet, MAI/MAF from OEM; OEM authorization required for distributors
  • Warranty & penalties: On-site warranty terms; penalties or LDs to be defined in the contract; data sheet alignment critical for compliance

Key Specifications

  • Video conferencing camera with PTZ functionality

  • Maximum resolution per camera specified in tender; ensure DSP-based audio processing

  • Optical zoom range (maximum) and Field of View (degrees) values

  • Comprehensive on-site warranty duration

  • Number of microphones on the speakerphone and DSP integration

  • Professional speakerphone compatibility with UC video conferencing systems

  • On-site OEM warranty duration and Make in India certification

  • Data sheet alignment with offered product specifications

Terms & Conditions

  • Qualified OEMs must have Odisha-based office and 4+ technical staff

  • ISO 9001:2015, ISO 45001:2018, ISO 27001:2022, ISO 14001:2015, ISO 50001:2018 required

  • Make in India manufacturer with 15+ years of Indian operation and GST Odisha

Important Clauses

Payment Terms

Terms to be defined in final ATC; ensure alignment with contract scope including SITC and training

Delivery Schedule

Delivery window governed by original and optional quantities; minimum timeframes apply per option clause

Penalties/Liquidated Damages

LDs and penalties to be specified in the contract for non-compliance or delayed delivery

Bidder Eligibility

  • Must demonstrate Odisha GST registration and local presence

  • Minimum 4 direct technical support staff with OEM backing

  • ISO certifications as listed and Make in India compliance

  • OEM authorization for distributors if submitting through a dealer

Technical Specifications 3 Items

Item #1 Details

View Catalog
Category Specification Requirement
Description/Application Genric Description Video Conferencing Camera
Genric PTZ Function Yes (High Precision Motorized-PTZ) Or higher
Genric Resolution (Maximum) each camera 4K HD (3840 X 2160 Pixel) Or higher
Genric Zoom Range Optical (Maximum) 10X, 12X, 16X, 20X, 22X, 30X Or higher
Genric Field of View (Degree) more than 75-90
Warranty / Service Comprehensive on site Warranty (Year) 1, 2, 3, 4, 5 Or higher

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Required Documents

1

GST registration certificate (Odisha)

2

Permanent Account Number (PAN)

3

Experience certificates for similar video conferencing deployments

4

Financial statements (as prescribed by tender)

5

EMD/Security deposit documentation (if applicable in final terms)

6

Technical data sheet for offered video conferencing camera and speakerphone

7

OEM Authorization Form (MAF) for authorized distributors

8

Proof of Make in India manufacturing and Indian factory location

9

Certificate of incorporation (OEM) and 15+ years Indian operation proof

Frequently Asked Questions

How to bid for video conferencing camera tender in Nayagarh Odisha 2025?

Bidders must submit GST Odisha, PAN, and experience certificates, plus a technical data sheet for the offered cameras. Ensure OEM authorization, Make in India proof, and ISO 9001/45001/27001 certifications. The bid includes supply, installation, testing, commissioning, and operator training with data-sheet verification.

What documents are required for Nayagarh videoconferencing bid in Odisha?

Required documents include GST Odisha certificate, PAN, company financial statements, relevant experience certificates, OEM data sheet, OEM authorization (MAF) for distributors, proof of Make in India, and certificate of incorporation with 15+ years Indian operation.

What are the technical specifications for the video conferencing camera in this tender?

The camera must support PTZ function with specified maximum resolution, optical zoom range, and Field of View in degrees; DSP-based audio processing and a professional speakerphone compatible with UC systems; on-site warranty and data sheet alignment are mandatory.

What is the Make in India requirement for this procurement in Odisha?

Bidders must be Make in India manufacturers with a factory located in India; provide relevant proof and ensure the OEM has an office in India with 15+ years of operation and a GST registration in Odisha.

What is the delivery and quantity variation policy for this bid in Nayagarh?

The buyer may increase or decrease quantity by up to 25% at contract time and during the currency of the contract; delivery time calculations follow the option clause rules with a minimum 30 days, unless otherwise stated.

Which ISO certifications are mandatory for the OEM in this Odisha tender?

Mandatory certifications include ISO 9001:2015, ISO 45001:2018, ISO 27001:2022, ISO 14001:2015, and ISO 50001:2018; copies must be submitted to verify compliance with the bid.

How are service support and escalation handled for Nayagarh video systems?

Bidders must provide an Escalation Matrix with telephone numbers for service support; OEM must have a dedicated Odisha office and four or more technical staff to ensure rapid on-site assistance.