District Judge Nayagarh Video Conferencing Cameras Tender Odisha 2025 ISO Certified OEM Make in India

Tender Overview

The District Judge, Nayagarh (Odisha) invites bids for video conferencing cameras and professional speakerphones suitable for UC software integration, with on-site warranty and DSP-based audio processing. The scope covers supply, installation, testing, commissioning, operator training, and any required statutory clearances. The OEM must maintain a local Odisha office with a minimum of four direct technical support staff, and demonstrate full ISO certification coverage. The procurement emphasizes Make in India manufacturing, established Indian operations for at least 15 years, and GST registration in Odisha. A 25% quantity variation right exists, with contract-based extension rules that ensure continuous supply at contracted rates. Data sheets must align with bid offerings, and OEM authorship is preferred where applicable.

This tender prioritizes reliable, ISO-certified video collaboration hardware compatible with common conferencing platforms and will be evaluated on technical compliance, service capability, and local presence. Unique differentiators include on-site OEM warranty and the ability to scale quantities under option clauses. No BOQ items are listed, indicating a flexible procurement model for modern video conferencing ecosystems in judicial offices.

Technical Specifications & Requirements

• Product category: Video Conferencing Camera and Speakerphone with UC system compatibility
• Key capabilities: PTZ function, maximum resolution per camera, optical zoom, and Field of View in degrees; DSP-based audio processing; professional speakerphone for UC integration
• Warranty & service: Comprehensive on-site warranty (years) and on-site OEM warranty (years); data sheet alignment required
• Microphones: Number of microphones specified and integration with DSP
• OEM requirements: Make in India, 15+ years of Indian operation, Odisha office, four+ direct technical staff, GST Odisha, ISO 9001:2015, ISO 45001:2018, ISO 27001:2022, ISO 14001:2015, ISO 50001:2018; data sheet submission mandatory
• Scope: Supply, installation, testing, commissioning, operator training, and statutory clearances (if any) with complete bid price
• Delivery terms: Option to increase/decrease quantity up to 25% at contract rates; delivery timeline linked to original and extended orders
• Data submission: Mandatory product data sheet and OEM authorization if applicable

Terms, Conditions & Eligibility

• EMD/upto: Not disclosed in data; bidders should verify terms in final tender documents
• Eligibility: OEM with Make in India status, Odisha GST, and demonstrable service staff; minimum 4 technical staff
• Delivery & payments: Delivery period aligned to contract; payment terms as per ATC; escalation matrix for service support
• Documentation: GST证, PAN, experience certificates, financials, technical data sheet, MAI/MAF from OEM; OEM authorization required for distributors
• Warranty & penalties: On-site warranty terms; penalties or LDs to be defined in the contract; data sheet alignment critical for compliance