GEM

IOCL Marketing Division Dharwad ACs & Stabilizers Tender 2025 – 1.5T/1.0T AC, 5 kVA & 3 kVA Stabilizers, IOC procurement

Bid Publish Date

04-Nov-2025, 8:15 pm

Bid End Date

01-Dec-2025, 1:00 pm

Bid Opening Date

01-Dec-2025, 1:30 pm

Value

₹8,75,170

Location

DHARWAD , KARNATAKA

Progress

Issue04-Nov-2025, 8:15 pm
AwardPending
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Quantity

42

Category

1.5 Ton AC

Bid Type

Two Packet Bid

Key Highlights

  • • 25% quantity variation right during contract and extended delivery time calculations with minimum 30 days
  • • Scope includes Training of operators and Statutory Clearances (if any)
  • • OEM turnover criteria for bidders and OEMs; three-year turnover evidence required
  • • Imported products require OEM or Authorized Seller with Indian registered office for after-sales service
  • • Estimated contract value around ₹875,170 for ACs and stabilizers
  • • Broad category includes installation testing and commissioning of air conditioners and stabilizers

Categories 2

TECHNICAL SERVICES STABILIZER

Tender Overview

Organization: Indian Oil Corporation Limited, Marketing Division, Dharwad, Karnataka. Procurement: procurement of 1.5 Ton AC, 1.0 Ton AC, 5 kVA Stabilizer and 3 kVA Stabilizer, plus Installation, Testing and Commissioning with operator training and statutory clearances. Estimated value: ₹875,170.00. Location: DHARWARD, KARNATAKA - 580001. Scope includes supply, installation, testing, commissioning, and training. Unique term: option to vary quantity by up to 25% at contracted rates; delivery timeline adjusts with a minimum of 30 days when options are exercised. This tender requires compliance with turnover criteria for bidders and OEMs, including foreign-origin product provisions if imported. OEMs must have an Indian registered office for after-sales service.

Technical Specifications & Requirements

  • Scope of supply: Supply, Installation, Testing, Commissioning, and operator training; statutory clearances to be provided if any.
  • Product categories: 1.5 Ton AC, 1.0 Ton AC, 5 kVA Stabilizer, 3 kVA Stabilizer; installation and commissioning included.
  • Financials: Estimated value ₹875170.0; Turnover criteria apply for bidders and OEMs, with three-year average turnover substantiated by audited balance sheets or CA certificate.
  • OEM/import rules: For imported items, OEM or authorized seller must have an Indian registered office for after-sales service.
  • Delivery/variation: Option to increase or decrease quantity by up to 25%; delivery period linked to original delivery order; extended time calculation follows (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

Terms, Conditions & Eligibility

  • EMD: Not specified in the available data.
  • Turnover criteria: Minimum average annual turnover for bidders and OEMs over the last three financial years; evidence via audited statements or CA certificate required.
  • Delivery & installation: Supply, installation, testing, commissioning, and operator training; statutory clearances if any.
  • Warranty/Support: Not explicitly stated; after-sales service required for imported products via Indian office.
  • Documentation: Each bid must include turnover proofs, OEM authorizations where applicable, and compliance with the option clause.
  • Payments: Not specified in the provided data; terms to be as per contract.

Key Specifications

  • Product categories: 1.5 Ton AC, 1.0 Ton AC, 5 kVA Stabilizer, 3 kVA Stabilizer

  • Scope: Supply, Installation, Testing and Commissioning, Operator Training, Statutory Clearances

  • Estimated value: ₹875,170.00

  • Location: Dharwad, Karnataka

  • OEM/import rules: Indian registered office for after-sales service

Terms & Conditions

  • Option clause allows ±25% quantity variation with contracted rates

  • Delivery period linked to last date of original order; extended time rules apply

  • Turnover criteria required for bidders and OEMs with documentary evidence

Important Clauses

Payment Terms

Not explicitly specified in data; terms to be defined in contract

Delivery Schedule

Delivery period begins after original delivery order; extended duration formula applies with minimum 30 days

Penalties/Liquidated Damages

Not specified in data; penalty details to be disclosed in contract

Bidder Eligibility

  • Three-year average turnover requirement with audited statements or CA certificate

  • OEM turnover criteria: three-year average turnover for the OEM of the offered product

  • Imported item constraint: OEM or Authorized Seller must have Indian registered office for after-sales service

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 1.5 Ton AC 1.5 Ton 5-Star Smart & Green Air Conditioners 6 pieces [email protected] 120
2 1.0 Ton AC 1.0 Ton 5-Star Smart & Green Air Conditioners 8 pieces [email protected] 120
3 5 kVA Stabilizer 5 kVA Stabilizers for Air Conditioners 6 pieces [email protected] 120
4 3 kVA Stabilizer 3 kVA Stabilizers for Air Conditioners 8 pieces [email protected] 120
5 Installation Testing and Commissioning All Items above 14 each [email protected] 120

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements or CA certificate confirming last 3 years turnover

4

Turnover details for bidder and OEM from last 3 financial years

5

OEM authorization letter (for non-OEM bidders) if applicable

6

Technical bid documents and compliance certificates (if any)

7

Proof of Indian registered office for OEMs of imported products

8

Experience certificates for similar supply, installation, and commissioning work

Frequently Asked Questions

How to bid for Dharwad IOCL AC tender 2025 with stabilizers

Bidders should prepare turnover documentation for last 3 financial years, provide OA/CA certificates, GST, PAN, OEM authorization if non-OEM, and proof of Indian registered office for imported items. The bid must include supply, installation, testing, commissioning, and operator training as per scope.

What documents are required for IOCL Dharwad tender 2025

Required documents include GST certificate, PAN, audited financials or CA certificate showing turnover, OEM authorization if applicable, three-year turnover proof, experience certificates for similar work, and proof of Indian registered office for imported products; submit technical bid and compliance certificates as applicable.

What are the technical specifications for 1.5T and 1.0T ACs in this tender

The tender specifies product categories as 1.5 Ton AC and 1.0 Ton AC with installation, testing and commissioning, plus stabilizers; however exact model numbers or IS standards are not listed. Ensure equipment meets IS/IEC compatibility and IOCL scope includes training and clearances.

What is the estimated value and scope for IOCL Karnataka tender 2025

Estimated value is ₹875,170.00 for the complete package including 1.5T AC, 1.0T AC, 5 kVA and 3 kVA stabilizers, plus installation, testing, commissioning and operator training; scope covers supply plus related statutory clearances if any.

When is the delivery timeframe for the Dharwad IOCL tender 2025

Delivery period starts from the last date of the original delivery order; option-based increases may extend time using [(Increased quantity ÷ Original quantity) × Original delivery period], with a minimum of 30 days for extended periods.

What about OEM turnover criteria for imported products in this IOCL tender

OEMs of imported products must meet the three-year average turnover criterion, supported by audited statements or CA certificate; if the OEM is younger than 3 years, turnover is based on completed years post-constitution; primary product tier should meet the highest bid value criterion.

Are there warranty or penalty provisions mentioned for this IOCL tender

Warranty details are not explicitly stated in the available data; penalties or LD clauses are not provided here. Vendors should await contract terms, but must note the option quantity clause and training/clearance obligations.

What is required for after-sales service for imported products in this tender

Imported products require the OEM or Authorized Seller to have a registered Indian office to provide after-sales service; ensure local service capability and spare parts availability as part of bid submission.