GEM

Directorate Of Panchayats Kerala Multimedia Projector & Screen Tender 2025 - ISI/GeM Standards, Kerala

Posted

22 Oct 2025, 03:51 pm

Deadline

01 Nov 2025, 04:00 pm

Location

THRISSUR , KERALA

Progress

Issue22 Oct 2025, 03:51 pm
AwardPending
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Quantity

6

Category

Multimedia Projector (MMP)

Bid Type

Two Packet Bid

Key Highlights

  • • OEM must have registered office in Kerala; provide GST certificate for verification
  • • Average annual turnover ≥ ₹2 Crores over last 3 financial years
  • • GeM star rating ≥ 4; provide screenshot proof
  • • Service centre must be functional in the consignee district
  • • Product sample required for evaluation; MAF to be submitted
  • • Minimum 5 years of GeM experience; proof required
  • • Delivery terms allow up to 25% quantity variation; extended delivery logic
  • • Prices must cover supply and basic installation; installation terms specified

Categories 2

PROJECTOR SCREEN PROJECTOR

Tender Overview

The Directorate Of Panchayats under the Local Self Government Department, Kerala, seeks supply and installation of a Multimedia Projector and a Projector Screen. The scope includes on-site installation with a service centre in the consignee district and compliance with GeM-based requirements. Bidders must demonstrate an average annual turnover of ₹2 Crores over the last three financial years and hold a GeM star rating of at least 4. An OEM/MAF submission, GST certificate, and product samples are required for technical evaluation. An option clause allows up to 25% quantity variation at contracted rates, with delivery timelines calculated from the last delivery order date. The winning bidder must establish a registered Kerala office and support installation in Kerala.

Technical Specifications & Requirements

Tender items cover a Multimedia Projector (MMP) and Projector Screen (V2). Key data fields include: Technology, Native Resolution, Brightness (Lumens), Optical Zoom, Type of Projector, Light Source, and Minimum Life of Light Source (Hours). Warranty terms include On Site OEM Warranty for light source and overall projector. Screen details specify Diagonal size (inches), Supported display resolution, and Supported aspect ratio. Construction elements list screen pulling type, mounting type, and included accessories. Exact values are not published here but are required at bid submission; bidders should prepare to meet all listed categories and provide compliant product data.

Terms, Conditions & Eligibility

Key criteria include: an OEM with registered Kerala office and GST validation; a functional service centre in the consignee district; demonstrated supply/installation experience for similar items; average turnover ≥ ₹2 Crores over the last three years; GeM star rating ≥ 4 with proof; mandatory product sample for evaluation; OEM Manufacturer Authorization Form (MAF); minimum five years of GeM experience; and price to cover supply plus basic installation. Bidders must maintain clean incident history and ensure continuous service availability.

Key Specifications

  • Product category: Multimedia Projector (MMP) and Projector Screen (V2)

  • Key data fields include: Technology, Native Resolution, Brightness, Optical Zoom, Type of Projector, Light Source, Minimum Life Hours

  • Warranty: On-site OEM warranty for light source; On-site OEM warranty duration

  • Screen: Diagonal size in inches, Supported resolution, Supported aspect ratio

  • Construction: Screen pull mechanism (up/down), Mounting type, Included accessories

  • Compliance: OEM must be Kerala-registered; MAF and service support required

  • Delivery: 25% quantity variation permissible; schedule linked to last delivery order date

Terms & Conditions

  • EMD amount not disclosed; price must cover supply and basic installation

  • Delivery period tied to last delivery order date with option to extend

  • Service availability and a local Kerala service centre mandatory

  • OEM/MAP and GeM experience requirements with proof

  • Product samples required prior to technical evaluation

  • GeM star rating minimum 4 with screenshot evidence

Important Clauses

Payment Terms

Prices must cover supply and basic installation; payment terms not specified in excerpt

Delivery Schedule

Delivery period commences from the last date of original delivery order; option clause allows 25% quantity variation

Penalties/Liquidated Damages

Not explicitly stated; ensure compliance with delivery timelines and service commitments

Bidder Eligibility

  • Kerala-registered OEM or registered office located in Kerala

  • Average annual turnover ≥ ₹2 Crores over last 3 financial years

  • GeM star rating ≥ 4 with proof

  • Proof of a functional service centre in the consignee district

  • Product samples provided for evaluation and MAF submitted

  • Minimum 5 years of GeM experience with supporting documents

Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
Technical Specifications Technology LCD
Technical Specifications Native Resolution 1024 x 768 (XGA), 1280 x 720 (HD), 1280 x 800 (WXGA), 1280 x 1024 (SXGA), 1600 x 1200 (UXGA), 1920 x 1080 (Full HD), 1920 x 1200 (WUXGA), 3840 x 2160 (UHD 4K), 2560 x 1600 (WQXGA), 4096 x 2160 (4K), 5120 x 3200 (4K+) Or higher
Technical Specifications Brightness (Lumens) 3600, 3700, 3800, 4000, 4200, 4300, 4500, 5000, 5200, 5500, 6000, 6200, 6500, 7000, 7500, 8000, 8500, 9000, 9500, 10000, 12000, 13000, 14000, 16000, 18000, 20000, 22000, 25000, 30000, 40000, 60000, 5800, 6600, 6700, 21000 Or higher
Technical Specifications Optical Zoom Yes Or higher
Technical Specifications If Yes, Optical Zoom (%) 120, 135, 140, 145, 150, 160, 170, 175, 200, 210, 130 Or higher
Technical Specifications If Yes, Type of Projector Standard Throw (0.91 to 2.5)
Technical Specifications Type of Light Source UHP / UHE / UHM
Technical Specifications Minimum Life of Light Source (In Normal Mode) (Hours) 6000, 8000, 10000, 15000, 20000, 25000, 30000 Or higher
Warranty On Site OEM Warranty for Light Source (Time or Life in Hours whichever is earlier) 1 Year or 1000 Hrs., 1 Year or 1200 Hrs., 1 Year or 1500 Hrs., 1 Year or 2000 Hrs., 1 Year or 5000 Hrs., 3 Year or 5000 Hrs., 3 Year or 10000 Hrs., 3 Year or 12000 Hrs., 3 Year or 15000 Hrs., 3 Year or 30000 Hrs., 5 Year or 10000 Hrs. Or higher
Warranty On Site OEM Warranty 3, 5 Or higher

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience certificates for similar supply and installation

4

Financial Statements for last 3 years showing turnover ≥ ₹2 Crores

5

GeM rating screenshot (≥ 4 stars)

6

OEM Manufacturer Authorization Form (MAF)

7

Product samples for technical evaluation

8

Proof of Kerala registered office and service centre address

9

GST/Tax compliance certificates

Frequently Asked Questions

How to bid for multimedia projector tender in Kerala 2025

Bidders must verify Kerala OEM office, provide GST, and meet a ₹2 Crores average turnover. Submit GeM screenshot ≥4 stars, OEM MAForm, and product samples. Ensure service centre in the consignee district and comply with installation coverage. Deliverables include supply and basic installation with warranty terms.

What documents are required for projector tender in Kerala

Required documents include GST certificate, PAN, three-year financial statements showing ₹2 Crore turnover, manufacturer authorization form (MAF), GeM star rating proof, service centre address in Kerala, experience certificates for similar work, and product samples for evaluation.

What are the technical specifications expected for MMP projector

Expected specs cover technology type, native resolution, brightness, optical zoom, projector type, light source, and minimum life hours. On-site OEM warranty for light source and overall device warranty are required, with screen diagonal size and aspect ratio to be specified during bid.

When is delivery expected after contract in Kerala tender

Delivery period is calculated from the last date of the original delivery order, with option to extend via a proportional time formula. Additional quantity can extend up to 25% of original quantity at contracted rates, subject to minimum 30 days unless otherwise specified.

What are the eligibility criteria for GeM experience in this bid

bidders must have at least five years of GeM experience, provide supporting documentation, and demonstrate prior work in similar government procurement contexts. A clean incident history is required, along with the OEM MAForm and sample submission as part of technical evaluation.

What warranty and service requirements apply to Kerala projector bid

The contract requires on-site OEM warranty for light source and device, with a dedicated service centre in Kerala. Maintain service availability, and provide installation support. Warranty durations and exact terms will be defined in the purchase order; ensure compliance with OEM service standards.