GEM

Director General Of National Cadet Corps Sofa Set Replacement Tender Rajasthan Defense 2025

Posted

23 Oct 2025, 02:08 pm

Deadline

03 Nov 2025, 02:00 pm

Location

KOLKATA , WEST BENGAL

Progress

Issue23 Oct 2025, 02:08 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Categories 2

SOFA SOFA SET

Tender Overview

The Director General Of National Cadet Corps (DGNCC) invites bids to replace sofa set cloth and foam at defense premises. The scope is limited to sofa upholstery and cushioning replacement, with no BOQ items published. Bidders should note the option to adjust quantity by up to 25% of the bid quantity, and the extended delivery framework tied to original delivery timelines. Turnover and prior defense experience are favored to strengthen bid credibility, with on-site installation and maintenance planning expected. This procurement emphasizes supplier capability, including dedicated local service support and prior authorization from manufacturers where applicable.

Technical Specifications & Requirements

  • Product: sofa upholstery cloth and foam replacement for existing seating
  • Standards and certifications: not specified in tender data; bidders should rely on standard furniture repair practices and any applicable defense-site safety norms
  • Delivery and installation: on-site maintenance and reinstallation support required; site inspection and possible live demonstration may be requested
  • Documentation: datasheet, installation photos, and previous project references must be shared; preferred authorized manufacturer partnerships
  • Experience: established supplier to defense organizations; annual average turnover of â‚ą10 lakhs; demonstrated satisfactory performance in similar projects
  • Support: dedicated/toll-free service channel; local service staff available for on-site support
  • Additional: discretion reserved by competent authority regarding vendor selection and site demos

Terms, Conditions & Eligibility

  • EMD: not specified in the data; bidders must note option clause allowing up to 25% quantity variation
  • Delivery: standard delivery timelines tied to original delivery order; extended period calculations apply with minimum 30 days
  • Eligibility: mandatory on-site maintenance capability, prior defense project experience preferred, and OEM authorization where applicable
  • Documentation: required datasheets, pictures, and list of prior installations; performance proof will be inspected by Board of Officers
  • Vendor credentials: dedicated local support, annual turnover of at least â‚ą10 lakhs, and ability to install/reinstall devices at user site
  • Evaluation: selection at sole discretion of competent authority; demonstration and site inspection may be mandated

Key Specifications

  • Product/service: replacement of sofa set cloth and foam

  • Quantity/BOQ: 0 items listed; scope limited to upholstery/foam replacement

  • Estimated value: Not specified; emphasize defense-site scope

  • Experience: defense organization supplier experience preferred, 10 lakhs turnover

  • Standards/quality: no explicit standards published; rely on standard furniture repair practices

  • Warranty/maintenance: on-site maintenance and re-installation as required by user

Terms & Conditions

  • Up to 25% quantity variation during contract with corresponding delivery adjustments

  • Dedicated local service staff and OEM/brand authorization preferred

  • Mandatory site inspection, product demonstrations, and real-site condition testing

Important Clauses

Payment Terms

Not explicitly stated; bidders should confirm payment terms during bid submission and align with defense procurement norms

Delivery Schedule

Delivery period linked to last date of original delivery order; extended time formula applies for increased quantity with a minimum of 30 days

Penalties/Liquidated Damages

Not explicitly provided; likely discretionary as per competent authority; ensure risk mitigation through site-based performance metrics

Bidder Eligibility

  • Established supplier to defense organizations

  • Annual average turnover of â‚ą10 lakhs

  • Dedicated local service staff and on-site maintenance capability

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (defense project experience preferred)

4

Financial statements (average turnover â‚ą10 lakhs)

5

EMD documents (if applicable)

6

Technical compliance certificates or product datasheets

7

OEM authorization or manufacturer’s authorization (preferred)

8

Product datasheet, installation photos, list of previous installations

9

Service support details (dedicated/toll-free number)

Frequently Asked Questions

How to bid for the defense sofa replacement tender in India 2025

Bidders should submit datasheets, installation photos, prior installation lists, and OEM authorizations where available. Ensure dedicated service support, demonstrate defense-related experience, and provide turnover evidence of at least â‚ą10 lakhs. The procurement reserves a 25% quantity variation; confirm delivery timelines with the last order date and site readiness.

What documents are required for DGNCC sofa replacement tender 2025

Required documents include GST certificate, PAN card, experience certificates showing defense-related projects, financial statements reflecting â‚ą10 lakhs turnover, product datasheets, OEM authorization, and installation photos. Submit dedicated service contact details and a list of previous installations to avoid disqualification.

What are the delivery terms for defense sofa replacement tender

Delivery terms tie to the last delivery order date; if quantity increases by up to 25%, the extended delivery period is calculated as (additional quantity/original quantity) Ă— original delivery period, with a minimum of 30 days. Ensure readiness for on-site maintenance and re-installation.

What experience qualifies a bidder for defense furniture tenders

Eligibility favors bidders with established defense sector experience and on-site maintenance capability. Preference is given to those who have worked with the current installed brand, with demonstrable performance records and a Board of Officers inspection-ready service team.

What are the key submission requirements for this tender

Submit product datasheets, installation photos, list of prior installations, OEM authorization, and dedicated service information. Provide evidence of defense-related projects, annual turnover of â‚ą10 lakhs, and on-site maintenance capability; ensure documentation aligns with tender terms and conditions.

How will quantity variation affect delivery under the option clause

If quantity varies by up to 25%, the additional time equals (increased quantity/original quantity) Ă— original delivery period, with a minimum of 30 days. The competent authority may extend delivery within contracted timelines depending on site requirements.

What is the expected warranty or service commitment for equipment

The tender requires on-site maintenance and re-installation support as needed by the user. While explicit warranty terms are not listed, bidders should propose a practical warranty period and responsive service terms, with a toll-free support line to satisfy defense-site service expectations.

Where can I obtain manufacturer authorization for this bid

Manufacturers’ authorization is preferred when participating as a dealer or partner. Submit OEM authorization documents or evidence of authorized distributorship to strengthen bid credibility; in the absence, provide alternative proof of direct brand affiliation and service capability.