GEM

India Optel Limited Bearing Tender Dehradun Uttarakhand 5-640095 – OEM Authorized Supply 2025

Posted

24 Oct 2025, 03:14 pm

Deadline

03 Nov 2025, 04:00 pm

Location

DEHRADUN , UTTARAKHAND

Progress

Issue24 Oct 2025, 03:14 pm
AwardPending
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Quantity

264

Bid Type

Two Packet Bid

Key Highlights

  • • OEM/authorized distributor participation only; mandatory authorization certificate for distributors
  • • Component vintage must not exceed 3 years
  • • Mandatory Annexure I compliance, Local content certificate, and Non-Disclosure certificate at bid submission
  • • VRRF vendor registration required if not pre-registered with Opto Electronics Factory or sister units
  • • GeM portal registration acceptable for COTS items; separate IOL registration not required in that case
  • • Option clause permits up to 25% quantity variation during contract and currency
  • • Delivery terms commence from the last date of original delivery order with minimum 30 days extension rule
  • • Location: Dehradun, Uttarakhand; 248001
  • • No explicit BOQ items or estimated value disclosed in the data

Categories 1

WORM GEAR

Tender Overview

Organization: India Optel Limited. The procurement seeks bearings (category 2051250031 bearing 5-640095) with an estimated quantum defined only as a multi-item rolling demand subject to an option clause. Located in Dehradun, Uttarakhand 248001, the tender emphasizes vendor eligibility and OEM authorization. Key differentiators include a strict OEM/authorized distributor participation rule, a 3-year vintage cap on components, and mandatory compliance certificates (Annexure I, Local content, and Non-Disclosure). The process requires Vendor Registration (VRRF) and acknowledges GeM-procured COTS items as adequately registered. The option clause permits up to 25% quantity variation at contract placement and during the currency with adjusted delivery timelines calculated by a defined formula. Delivery start aligns with the last date of the original delivery order, with minimum extension mechanics in place. Solutions must align with these terms for a valid bid submission.

Technical Specifications & Requirements

  • Product/Category: Bearings (5-640095) for defense production context.
  • Eligibility: OEMs or authorized distributors only; authorization certificate mandatory if submitting via distributor.
  • Component Vintage: Not more than 3 years old.
  • Mandatory Certifications/Documents: Annexure I compliance statement, Local content certificate, Non-Disclosure certificate at bid submission.
  • Vendor Registration: VRRF form required if not registered with Opto Electronics Factory or sister factories; GeM registration acceptable for COTS items.
  • Option Clause: Up to 25% quantity variation; delivery time scales with formula: (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days.
  • Delivery/Contract Terms: Delivery period begins from last date of original DO; possible extension during currency as per option exercise; adherence to contract rates.
  • Delivery Location: Dehradun, Uttarakhand.
  • ATC/ATC-like Clauses: Compliance with bidder eligibility terms and mandatory certificates.

Terms, Conditions & Eligibility

  • EMD/Financials: Not specified in available data; bidders must comply with OEM/VRRF requirements and provide necessary compliance certificates.
  • Documents to Submit: Authorized distributor certificate (if applicable), Annexure I compliance, Local content certificate, Non-Disclosure agreement.
  • Delivery Terms: Delivery period starts after original DO; option-driven time extensions follow the stated formula with minimum 30 days.
  • Registration: VRRF submission required for non-registered bidders; GeM registration suffices for COTS supply.
  • Vendor Requirements: OEM authorization, 3-year component vintage cap, and complete compliance documentation at bid submission.
  • Penalties/Compliance: Not detailed in available information; bidders should anticipate standard procurement sanctions for non-compliance.

Key Specifications

  • Product: Bearings for defense production (category 2051250031 bearing 5-640095)

  • Eligibility: OEM/authorized distributor; authorization certificate required for distributors

  • Vintage: <= 3 years for components

  • Certifications: Annexure I, Local content certificate, Non-Disclosure certificate

  • Registration: VRRF required unless GeM registration suffices for COTS

  • Delivery: 25% quantity variation allowed; time extension formula with minimum 30 days

  • Location: Dehradun, Uttarakhand

Terms & Conditions

  • OEM/authorized distributor participation only with mandatory authorization documents

  • Component vintage limited to 3 years old; compliance certificates required at bid submission

  • VRRF vendor registration process mandatory for bidders not pre-registered; GeM acceptable for COTS

Important Clauses

Payment Terms

Not specified in provided data

Delivery Schedule

Delivery starts from last date of original delivery order; option clause allows up to 25% quantity variation with extended delivery period formula

Penalties/Liquidated Damages

Not detailed in provided data

Bidder Eligibility

  • Only OEMs or authorized distributors may participate; authorization certificate required for distributors

  • Component vintage not older than 3 years

  • Mandatory compliance documents: Annexure I, Local content, and Non-Disclosure at bid submission

  • VRRF registration required unless already registered with Opto Electronics Factory or sister units

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Required Documents

1

OEM authorization certificate (for distributors or resellers) to participate

2

Annexure I compliance statement

3

Local content certificate

4

Non-Disclosure certificate

5

Vendor Registration Request Form (VRRF) if not already registered with Opto Electronics Factory or sister factories

6

Registration certificate if already registered with Opto Electronics Factory or sister units

7

GeM registration details for COTS items (if applicable)

Frequently Asked Questions

How to bid for the bearing tender in Dehradun under India Optel Limited 2025

Bidders must be OEMs or authorized distributors, submit authorization certificates, Annexure I compliance, Local content certificate, and Non-Disclosure. VRRF registration is required if not already registered with Opto Electronics Factory; GeM is acceptable for COTS items. Ensure component vintage is ≤3 years and comply with option clause terms.

What documents are required for the bearing procurement in Uttarakhand 2025

Required documents include OEM authorization (or distributor authorization), Annexure I compliance statement, Local content certificate, Non-Disclosure certificate, VRRF form if not registered with Opto Electronics Factory or sister units, and existing GeM registration details for COTS items. Ensure all are submitted at bid submission.

What are the delivery terms and quantity variation for this bearing tender

Delivery terms start from the last date of the original delivery order; the buyer may increase quantity by up to 25% during contract and currency. The extended delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

Which certifications must accompany the bid for the bearing supply

Bids must include Annexure I compliance statement, Local content certificate, and Non-Disclosure certificate. OEM authorization is mandatory for distributors; VRRF registration may be required if not pre-registered with Opto Electronics Factory.

Is GeM registration sufficient for this bearing tender

For COTS items, GeM portal registration is considered adequate per terms; however, if supplying non-COTS bearings, ensure VRRF and OEM authorization requirements are satisfied and bid documents reflect the OEM/distributor status.

What is the vintage requirement for bearing components in this bid

The vintage requirement restricts components to be not older than 3 years at the time of bid submission. Bidders must provide evidence of component age or production date to satisfy this criterion.

What is the scope of option clause in this Dehradun tender

The purchaser can adjust quantity by up to 25% of bid quantity at contract placement and during currency at contracted rates. Delivery period adjustments follow the calculated formula with a minimum 30 days extension.