GEM

Indian Army Department Of Military Affairs DVD Writer Slim & Computer Hardware Tender 2025

Posted

22 Oct 2025, 12:32 pm

Deadline

01 Nov 2025, 01:00 pm

Value

₹1,05,330

Location

BHOPAL , MADHYA PRADESH

Progress

Issue22 Oct 2025, 12:32 pm
AwardPending
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Quantity

33

Categories 3

PORT GRAPHICS CARD BOX

Tender Overview

Organization: Indian Army (Department Of Military Affairs). Procurement scope: multiple computer hardware and accessories including DVD writer slim, monitors, maintenance boxes (L3150), adapters, patch cords, media converters, motherboards, 16-port switches, 12V 4.5Ah battery packs, and graphics cards. Estimated value: ₹105,330 across 11 items. Location: India (organization jurisdiction) with standard military procurement procedures. Delivery context: generic terms permit quantity adjustments up to 25%, at contracted rates, with extended delivery calculations. Unique aspect: broad hardware kit under one tender with option clause and GST considerations. The tender emphasizes compliance with financial integrity and non-liquidation status of bidders.

Technical Specifications & Requirements

  • Item scope includes: DVD writer slim, monitors, maintenance boxes, adapters, patch cords, media converters, motherboards, 16 Port switches, BTY 12V 4.5Ah units, graphics cards.
  • Est. value: ₹105,330; No explicit technical specs provided in the data; bidders should prepare based on typical Indian Army hardware standards and the BOQ items.
  • Commercial terms: option to increase/decrease quantity by up to 25%; delivery period alignment to last delivery order; extended delivery time formula applies with minimum 30 days. GST treatment noted (self-verified by bidders).
  • Compliance expectations: bidders must ensure ability to supply a diversified hardware set and maintain supply chain readiness for government procurement.
  • Delivery expectations: procurement timeline will incorporate original plus option-driven extension.

Terms, Conditions & Eligibility

  • EMD not specified in the data; bidders should verify exact amount per ATC and terms.
  • Financial health: bidders must confirm no liquidation or bankruptcy; provide an undertaking.
  • GST: bidders to apply correct GST; reimbursement capped to applicable rates or quoted GST, whichever is lower.
  • Bidder status: must comply with at least the standard non-liquidity requirement and provide requisite attestations.
  • ATC references: ATC document linked in tender; bidders should review for any organization-specific addenda.

Key Specifications

  • Total estimated value: ₹105,330

  • Total items in BOQ: 11

  • Delivery flexibility: up to 25% quantity variation

  • Delivery period alignment: from last date of original delivery order; extended period formula applies with minimum 30 days

  • GST treatment: bidders responsible for applicable GST with reimbursement as per actuals or lower quoted rate

Terms & Conditions

  • Option Clause: 25% quantity expansion/contraction during contract

  • GST: bidders pay/claim GST per actuals or lower rate

  • Delivery: original period with potential extensions as per formula

Important Clauses

Payment Terms

GST handling with reimbursement to actuals or quoted rate; no explicit advance/payment split provided in data

Delivery Schedule

Delivery period starts after last date of original delivery order; extended period computed as (Increase in quantity / Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

No LD details in data; bidders should review ATC for penalties and performance bonds

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Sufficient financial strength to undertake the contract

  • Ability to supply a diversified hardware kit (DVD writer slim, monitors, etc.)

  • Compliance with GST and standard procurement norms

Bill of Quantities (BOQ) 11 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 DVD writer slim DVD writer slim 5 pieces buyer352 15
2 Monitor Monitor 5 pieces buyer352 15
3 Maintenance box Maintenance box 5 pieces buyer352 15
4 Maintenance box L3150 Maintenance box L3150 2 pieces buyer352 15
5 Adaptor all in one PC Adaptor all in one PC 2 pieces buyer352 15
6 Patch cord Patch cord 4 pieces buyer352 15
7 Media converter Media converter 4 pieces buyer352 15
8 Mother board Mother board 2 pieces buyer352 15
9 16 Port switch 16 Port switch 1 pieces buyer352 15
10 Bty 12V 4.5AH Bty 12V 4.5AH 2 pieces buyer352 15
11 Graphics card Graphics card 1 pieces buyer352 15

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (similar hardware supply)

4

Financial statements (audited or equivalent)

5

EMD documents (as applicable by ATC)

6

Technical bid documents

7

OEM authorizations / resellers certificates (if required by ATC)

Frequently Asked Questions

How to bid for the Indian Army hardware tender in India 2025?

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD documents as per ATC. Ensure non-liquidation status and provide OEM authorizations if required. Review the option clause allowing up to 25% quantity variation and confirm delivery readiness to meet the extended timeline.

What documents are required for the Indian Army DVD writer tender 2025?

Required documents include GST certificate, PAN, experience certificates of similar hardware supply, financial statements, EMD documents, technical bid, and OEM authorizations if applicable. Ensure all documents reflect current supplier status and compliance with government procurement rules.

What are the delivery terms for the Army hardware procurement?

Delivery begins from the last date of the original delivery order. If quantity increases, the extended time is calculated as (Increased quantity / Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend within the contracted rates.

What standards or certifications are required for Indian Army hardware tenders?

Tender requires compliance with standard government procurement norms. While explicit standards aren’t listed, bidders should ensure OEM authorizations, GST compliance, and non-liquidation status, and be prepared to meet IS/ISO style controls as applicable to electronics and peripherals.

What is the estimated value and item count for the Army tender 2025?

The estimated value is ₹105,330 for a total of 11 items including DVD writer slim, monitors, maintenance boxes, adapters, patch cords, media converters, motherboards, 16-port switches, 12V 4.5Ah battery packs, and graphics cards.

What is the role of GST in the Army procurement tender 2025?

GST is to be self-verified by bidders. The government will consider reimbursement at actuals or at the lower of the quoted GST rate, ensuring compliance with applicable GST rules for government contracts.

How will quantity adjustments affect delivery timelines in the Army tender 2025?

Quantity adjustments up to 25% may extend the delivery period according to the formula (Increase in quantity / Original quantity) × Original delivery period, with a floor minimum of 30 days, and possible extensions during contract execution.

What eligibility criteria ensure bidder suitability for Army hardware supply?

Bidders must avoid liquidation or bankruptcy, demonstrate financial stability, possess relevant experience in supplying similar hardware, provide GST/PAN documentation, and obtain any OEM authorizations required by the Army’s ATC for this procurement.