GEM

Karnataka Postal Circle Department Of Posts Goods Transport Service Tender 2025 - Per KM Based 10 FT LCV Truck with GPS

Posted

28 Oct 2025, 10:13 am

Deadline

02 Dec 2025, 09:00 am

Progress

Issue28 Oct 2025, 10:13 am
AwardPending
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Quantity

123600

Bid Type

Two Packet Bid

Categories 2

VALVE PARTS AND ACCESSORIES TRANSPORT

Tender Overview

The government body is the Karnataka Postal Circle Department Of Posts seeking a Goods Transport Service – per KM Based Service for high-security shipments. Scope centers on Closed Body LCV Trucks (10 FT) equipped with GPS. The procurement emphasizes secure, per-kilometer transport with location-traceability and dedicated service support. The contract may include quantity or duration adjustments up to 25% at issue and post-issuance, requiring bidders to align with revised scope. An on-ground service presence is required in the consignees’ state, backed by a dedicated support line and escalation contacts. Unique clauses stress GPS-enabled vehicles and reliable service SLAs.

Technical Specifications & Requirements

  • Vehicle type: Closed Body LCV Truck, 10 FT for secure consignments.
  • GPS facility required on all transport vehicles.
  • Office of Service Provider must be in the consignee state with documentary evidence.
  • Dedicated toll-free support and an escalation matrix for service issues.
  • Scope includes an SOW file attachment detailing expectations (delivery, pickup, handover).
  • No BOQ items are listed; emphasis is on per KM pricing, security, and timely delivery.
  • Emphasis on compliant, GPS-tracked, high-security transport for valuable goods.

Terms, Conditions & Eligibility

  • EMD/financials: Not specified in data; bidders should prepare standard bid security as per GFR guidelines.
  • Contract flexibility: Quantity/duration may be adjusted by up to 25% at contract issue.
  • Service levels: Must provide a Dedicated toll-free number and an Escalation Matrix for support.
  • Delivery expectations: Vehicle with GPS facility is mandatory; confirm alignment with consignee requirements.
  • Additional clauses include the SOW attachment and mandatory local service office presence in the state of the consignee.

Key Specifications

    • Category: Goods Transport Service – per KM Based Service for valuable goods
    • Vehicle: Closed Body LCV Truck; 10 FT capacity specification
    • Security feature: GPS facility on each vehicle
    • Support: Dedicated toll-free service line and Escalation Matrix
    • Location requirement: Service provider office must be located in the consignee state (Karnataka)

Terms & Conditions

  • Key Term 1: Quantity/duration may be increased up to 25% at contract issue

  • Key Term 2: Vehicle GPS facility is mandatory for all transport

  • Key Term 3: Office of service provider must be in Karnataka with documentation

Important Clauses

Payment Terms

Not explicitly stated; bidders should align with standard government payment practices after delivery and acceptance, with possible per-KM rate payment.

Delivery Schedule

Per KM based transport; delivery timelines to be defined in SOW attachment; GPS tracking required for real-time updates.

Penalties/Liquidated Damages

Not detailed in available data; anticipate standard LDs for late delivery or non-compliance with GPS tracking.

Bidder Eligibility

  • Experience in high-security goods transport using GPS-enabled LCVs

  • GST registration and valid PAN

  • Comfort with quantity/duration adjustments up to 25%

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates from similar high-security transport projects

4

Financial statements / turnover evidence

5

EMD document (as per tender terms of the procuring entity)

6

Technical bid documents demonstrating GPS-enabled fleet

7

OEM authorizations (if applicable) and service-officer details

8

Proof of office in the consignee state (Karnataka)

Frequently Asked Questions

How to bid for goods transport tender in Karnataka with GPS?

Bid submissions require GST, PAN, experience certificates, financials, and EMD per tender terms. Ensure your fleet has GPS, a Karnataka office, and dedicated support lines. Include SOW attachments and OEM authorizations if applicable, and confirm the 25% quantity/duration adjustment clause before submission.

What documents are required for high-security transport tender in Karnataka?

Submit GST certificate, PAN, recent experience certificates for secure transport, financial statements, EMD documents, technical compliance evidence for GPS-enabled vehicles, and an office proof in Karnataka. Include OEM authorizations and service-officer contact details as part of bid package.

What are the technical specifications for the GPS-enabled transport vehicles?

Vehicles must be Closed Body LCV Trucks, 10 FT with GPS tracking active for real-time location. Provide proof of GPS device, maintenance records, and ability to generate movement reports for audits. Ensure alignment with the SOW attachment in the tender package.

When is the contract quantity/duration adjustment allowed for this tender?

Contract terms permit up to 25% increase or decrease in quantity or duration at the time of contract issuance, with bidders agreeing to revised scope. This clause applies post-issuance with formal notification.

What are the service support requirements for bidders in Karnataka transport bids?

Provide a dedicated toll-free service line, escalation matrix with numeric contacts, and a local Karnataka office. Ensure timely responses and GPS-based tracking data accessibility for service events and delivery confirmations.

What standards or certifications are expected for high-security transport?

While explicit standards aren’t listed, bidders should demonstrate secure transport capabilities, GPS compliance, and documentation for relevant regulatory compliance. Include proof of fleet security measures and vehicle maintenance records in the bid.

What is the delivery expectation for GPS-tracked transport in this tender?

Delivery expectations center on per-KM transport with GPS tracking for each movement. Provide movement logs, real-time location data access, and performance reporting as part of the contract SOW to ensure accountability and timely handover.

What is the site requirement for the service provider’s office in Karnataka?

The bidder must establish or demonstrate an active office in the consignee state (Karnataka) with verifiable documentary evidence, enabling local service support and faster issue resolution per the SLA.