GEM

South Central Railway Truck Hiring Tender for Four-and-Half-Ton Vehicle Fleet 2025 (SSE Bridges Central & North) - GeM

Posted

24 Oct 2025, 05:45 pm

Deadline

17 Nov 2025, 04:00 pm

EMD

₹97,050

Value

₹48,52,086

Progress

Issue24 Oct 2025, 05:45 pm
AwardPending
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Quantity

2

Bid Type

Single Packet Bid

Categories 9

TECHNICAL SERVICES VEHICLE SERVICES MUSICAL INSTRUMENT PARTS AND ACCESSORIES AMC OF COMPUTER PRINTER REPAIR MACHINERY REPAIRS ORTHODONTIC AND PROSTHODONTIC EQUIPMENT AMC OF AIR CONDITION

Tender Overview

The South Central Railway, Indian Railways organization, seeks to hire four and half ton two-vehicle trucks for urgent preventive maintenance and bridge repairs under Schedule A for SSE Bridges Central and SSE Bridges North, spanning a two-year term. The scope includes on-demand maintenance support and routine repair attendance within the specified jurisdiction. An additional Schedule B covers extra over-hiring: per- kilometer charges for every additional kilometer beyond a monthly 2,000 km threshold. Estimated contract value is ₹4,852,086.24 with an EMD of ₹97,050. The procurement emphasizes service responsiveness, dedicated support lines, and adherence to GeM terms. Unique terms include quantity/duration adjustment up to 25%, and flexible payment/security options via DD or FDR. This tender is positioned as a targeted logistics and maintenance resources contract for railway bridge infrastructure.

Technical Specifications & Requirements

  • Vehicle type: four and half ton capacity trucks (two trucks) for SSE Bridges Central and SSE Bridges North.
  • Service scope: urgency preventive maintenance and repairs to bridges within railway jurisdiction; two-year tenure with Schedule B for additional mileage beyond 2,000 km per month.
  • EMD/payment security: ₹97,050; options include Account Payee DD, FDR (fixed deposit receipt) or combination as per GeM GTC; hard copies required within 5-15 days post-award.
  • Service & support: dedicated toll-free support number and escalation matrix from bidder/OEM.
  • Documentation: ensure submission of all certificates/docs sought in Bid document/ATC; non-submission risks rejection.
  • Contract flexibility: buyer may alter quantity or duration by up to 25% at contract award; post-award adjustments capped similarly.

Terms, Conditions & Eligibility

  • EMD and PBG options include DD or FDR; ensure submission and delivery of hard copies within defined periods.
  • On-time delivery of scanned EMD/FDR proof with bid; hard copy to Buyer within 5 days after bid end/ opening.
  • Service support: bidder/OEM must have a dedicated toll-free line and escalation matrix.
  • Rejection risk: failure to upload required certificates/documentation leads to bid rejection.
  • No BOQ items; focus on meeting vehicle availability, uptime, and service commitments for bridge maintenance.

Key Specifications

  • Product/service names and categories: four and half ton capacity trucks for railway bridge maintenance

  • Quantities/volumes: two trucks under Schedule A; additional mileage beyond 2,000 km/month under Schedule B

  • EMD/Estimated value: ₹97,050 EMD; estimated contract value ₹4,852,086.24

  • Experience requirements: prior similar vehicle-hire/maintenance projects (explicit years not specified in data but expected in tender)

  • Warranty/AMC: not specified in data; service support requirements detailed

Terms & Conditions

  • EMD submission via DD or FDR with hard copy delivery within 5-15 days

  • Contract quantity/duration may vary up to 25% at award and post-award

  • Dedicated service support line and escalation matrix required

Important Clauses

Payment Terms

EMD can be paid via Account Payee DD or FDR; post-award DD/FDR submission must be delivered; no fixed payment terms specified beyond security submissions

Delivery Schedule

Hard copies of EMD/FDR proof must reach Buyer within 5 days of bid end/opening; contract delivery commitments depend on GeM terms

Penalties/Liquidated Damages

Not explicitly specified in data; escalation and service-support requirements imply performance monitoring

Bidder Eligibility

  • Eligibility to bid requires submission of EMD via DD or FDR with appropriate endorsements

  • Demonstrated capability to provide two four-and-half-ton trucks for railway bridge maintenance

  • Proof of dedicated service/support channels (toll-free line and escalation matrix)

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar vehicle-hire/maintenance contracts

4

Financial statements (last 2-3 years)

5

EMD submission proof (DD or FDR or equivalent)

6

Technical bid documents and compliance certificates

7

OEM authorization / dealership authorization (if applicable)

8

Service support contact details and escalation matrix

9

Any other certificates requested in Bid document/ATC

Frequently Asked Questions

How to bid on South Central Railway truck hire tender 2025

Bidders must submit EMD via DD or FDR, with scanned proof uploaded and hard copies delivered within 5-15 days post bid end. Provide two four-and-half-ton trucks, service capability, toll-free support, and escalation matrix. Ensure compliance with GeM terms and submit all required documents.

What documents are required for South Central Railway bridge maintenance tender

Submit GST certificate, PAN card, experience certificates for similar vehicle-hire, latest financial statements, EMD proof (DD/FDR), OEM authorizations if applicable, technical bid, and service-support details including escalation matrix to participate.

What are the EMD and security deposit requirements for this tender

The EMD is ₹97,050. Payment can be through DD or FDR in favor of Sr.DFM/GTL. The hard copy and scanned proof must be uploaded; post-award, FDR/DD may also substitute PBG per GeM GTC; ensure delivery within specified days.

Which vehicles are required under Schedule A for this tender

Schedule A requires two four and half ton capacity trucks for urgent preventive maintenance and bridge repairs within the SSE Bridges Central and SSE Bridges North jurisdiction for two years.

What is the Schedule B clause for extra mileage in this tender

Schedule B covers extra over-hiring: per additional kilometer beyond the monthly threshold of 2,000 km, with pricing defined in the bid; the buyer may adjust quantity up to 25% at award.

What service-support requirements must bidders meet for this railway tender

Bidders must provide a dedicated toll-free service line and a formal escalation matrix to handle maintenance emergencies; this ensures rapid response for urgent bridge maintenance and repairs.

When is the contract duration and potential quantity adjustment allowed

Contract duration may be increased or decreased up to 25% at contract issue; post-award, this adjustment remains capped at 25% as per buyer terms, ensuring flexibility for railway maintenance scheduling.