GEM

North East Frontier Railway DIR-tester Procurement 2025 ISO 9001 BIS RITES Payment Terms

Posted

20 Oct 2025, 08:18 pm

Deadline

10 Nov 2025, 09:00 pm

EMD

₹1,98,000

Location

KAMRUP , ASSAM

Progress

Issue20 Oct 2025, 08:18 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • ISO 9001 certification mandatory for bidder or OEM
  • • BIS licence and type-test certificates required along with product specification
  • • RITES pre-dispatch inspection; acceptance conditions defined by inspection agency
  • • EMD of ₹198,000 payable via DD to SBI Maligaon; hardcopy due within 5 days
  • • 25% quantity variation allowed under option clause with contracted rates
  • • GST guidance and reimbursement limited to actuals or applicable rates
  • • Manufacturer Authorization required for authorized distributors

Categories 1

EQUIPMENT

Tender Overview

The procurement is by the North East Frontier Railway (Indian Railways) for a DIR-tester to assess equipment quality, with the contract framed as a supply bid. The EMD is ₹198,000 and bidders must comply with the option clause allowing up to 25% quantity variation at contracted rates. Payment considerations include GST guidance and reimbursement rules. The process requires a Manufacturer Authorization where applicable and submittal of statutory certificates. An external inspection is handled by RITES prior to acceptance. A ISO 9001 certification is mandatory for the bidder or OEM, along with BIS/type-test certificates per the product specification. Bid submission must include a DD payable to PFA/N.F.RAILWAY, SBI, Maligaon, with hardcopy delivery within 5 days of bid end. This tender emphasizes quality standards and pre-dispatch/post-receipt checks to ensure compliance with Indian Railways expectations.

Technical Specifications & Requirements

  • Product category: DIR-tester for quality checks on railway equipment; detailed specs attached with bid.
  • EMD: ₹198,000 (via DD); scanned copy uploaded; hardcopy must reach within 5 days of bid end date.
  • Standards/certifications: ISO 9001 (bidder or OEM); BIS licence; type test and other product certifications as specified in the bid.
  • Inspection: Pre-dispatch inspection by RITES; post-receipt inspection at consignee site not specified.
  • Payment terms: GST applicability advised by bidder; GST reimbursement as actuals or applicable rates (whichever is lower).
  • Documentation: Manufacturer authorization required if using authorized distributors; all certificates must be uploaded with bid.
  • Delivery scope: Quantity variation up to 25% of bid quantity during contract; delivery period linked to original delivery period with extended time rules as per option clause.

Terms, Conditions & Eligibility

  • EMD submission: ₹198,000 via Demand Draft to SBI Maligaon; upload DD proof with bid and deliver hardcopy within 5 days.
  • Certifications required: ISO 9001 certification (bidder or OEM) and BIS/type-test certificates; other certificates as per product specification.
  • Manufacturer Authorization: Required if bidding via authorized distributors; furnish MA/ OEM details in bid.
  • Inspection: Pre-dispatch inspection by an approved agency (RITES); post-receipt inspection may be conducted at consignee site.
  • GST guidance: Bidder to verify applicable GST; reimbursement will follow actuals or applicable rates (whichever is lower).
  • Delivery/variation: Option clause permits up to 25% quantity variation at contracted rates; extended delivery period calculations apply.
  • Documents to submit: GST, PAN, experience certificates, financial statements, EMD documents, technical compliance certificates, OEM authorizations, etc.

Key Specifications

  • DIR-tester for quality assessment of railway equipment

  • EMD: ₹198000; DD payable to SBI Maligaon

  • ISO 9001 certification required (bidder or OEM)

  • BIS licence and type-test certificates mandatory

  • Inspection: Pre-dispatch by RITES (and post-receipt at consignee site if applicable)

  • Delivery variation: up to 25% of bid quantity at contracted rates

  • GST guidance: bidder to determine applicability; reimbursement as actuals or lower rate

  • Procurement by NEFR for Indian Railways; bid documents require MA for distributors

Terms & Conditions

  • EMD of ₹198000 via DD to SBI Maligaon with scanned copy submitted

  • ISO 9001 and BIS/type-test certificates mandatory for bidder or OEM

  • RITES conducts pre-dispatch inspection; delivery period adjustable under option clause

Important Clauses

Payment Terms

GST guidance provided; reimbursement as actuals or applicable rates (whichever is lower); bidder to verify GST before quoting

Delivery Schedule

Option clause allows ±25% quantity change; delivery time calculated from last date of original/extended period with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; contract terms allow delivery extensions; penalties to be applied as per standard railway tender terms

Bidder Eligibility

  • Must hold ISO 9001 certification (bidder or OEM)

  • Must provide BIS licence and type-test certificates

  • Authorized distributor bidders must furnish Manufacturer Authorization

  • Pre-dispatch inspection by RITES mandatory

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates of similar DIR-tester supply

4

Financial statements of the bidder (last 3 years)

5

EMD document (DD) for ₹198000; proof scanned with bid

6

Technical bid documents and compliance certificates

7

OEM/Manufacturer Authorization (MA) if bidding through an authorized distributor

8

ISO 9001 certificate (bidder or OEM)

9

BIS licence and type test certificates as specified

10

Any other certificates prescribed in product specification

Frequently Asked Questions

How to bid for the DIR-tester tender in NEFR 2025

Bidders must meet key eligibility: ISO 9001 (bidder or OEM), BIS/type-test certificates, and MA for authorized distributors; submit ₹198,000 EMD via DD to SBI Maligaon with scanned proof, plus upload hardcopy within 5 days. Pre-dispatch inspection by RITES is mandatory; confirm GST applicability at bid time.

What documents are required for NEFR DIR-tester procurement

Required documents include GST registration, PAN, experience certificates for similar DIR-tester supply, last 3 years financial statements, EMD DD receipt, technical bid and compliance certificates, OEM authorization, ISO 9001, BIS/type-test certificates, and any product-specific approvals as per the bid specification.

What standards must the bidder meet for DIR-tester supply

Bidders must hold ISO 9001 certification (either bidder or OEM), possess BIS licence and type-test certificates as per product specification, and ensure pre-dispatch inspection by RITES before acceptance; GST guidance will apply to invoicing.

When is the EMD required for the NEFR tender

EMD amount is ₹198,000; payment via Demand Draft in favor of PFA/N.F.RAILWAY, payable at SBI Maligaon. Scanned DD proof must be uploaded with the bid, and the hardcopy must reach the purchaser within 5 days of bid end date.

What is the delivery variation provision in the NEFR bid

The purchaser may increase or decrease the quantity by up to 25% of the bid quantity at contracted rates; delivery period extends according to the option clause with a minimum of 30 days, calculated as (Additional quantity ÷ Original quantity) × Original delivery period.

What inspection is required for NEFR DIR-tester bid

Pre-dispatch inspection by an approved agency (RITES) is required; post-receipt inspection at the consignee site is not mandated unless specified in ATC; suppliers must comply with inspection outcomes for acceptance.

What GST considerations apply to NEFR procurement

Bidders must verify GST applicability; GST reimbursement will be provided as actuals or as per applicable rates (whichever is lower), limited to the quoted GST percentage; ensure accurate GST invoicing in line with NEFR terms.

What certifications are mandatory for the NEFR DIR-tester bid

Mandatory certifications include ISO 9001 (bidder or OEM), BIS licence, and type-test certificates; submit these along with MA if using authorized distributors and all product-specific approvals stated in the bid.