GEM

Indian Army Printer Spare Parts Tender Nashik Maharashtra 2025 - OEM Installation, Pre-Dispatch Inspection & 25% Quantity Flexibility

Posted

22 Oct 2025, 03:19 pm

Deadline

01 Nov 2025, 04:00 pm

Location

NASHIK , MAHARASHTRA

Progress

Issue22 Oct 2025, 03:19 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

7

Category

Developer for Cannon MFD Printer 2400

Bid Type

Single Packet Bid

Key Highlights

  • • OEM/OEM-certified installation and commissioning requirement
  • • Imported items require India-based after-sales service office
  • • Pre-dispatch inspection by Buyer or nominated agency with fees on Buyer
  • • Quantities may vary up to 25% during contract at same rates
  • • 7-item BOQ with no fixed quantities provided
  • • 7-day inspection window post email notification
  • • Nashik, Maharashtra procurement location

Categories 3

LASER PRINTERS STRIP SENSOR

Tender Overview

The Indian Army invites bids for multiple printer-related components, including Teflon Slaves for Brother printers (2900), OPC Drums for Cannon MFD (2400), Developers for Cannon MFD (2400), Drum Units for Cannon MFD (3320), Sensor Kits for Cannon MFD (3320), Encoder Strips for HP Deskjet GT 5811, and Teflon Slaves for Cannon Printer 6230DN, to be supplied from Nashik, Maharashtra. The contract contemplates a potential 25% quantity variation at award and during the currency of the contract at contracted rates, with delivery timelines linked to the original delivery schedule. A pre-dispatch inspection regime is described, with inspection fees borne by the Buyer and OEM- or OEM-certified personnel required for installation and commissioning. No explicit estimated value or EMD is disclosed.

  • Organization: Indian Army (Department of Military Affairs)
  • Location: Nashik, Maharashtra 422001
  • Product Category: Printer spares and consumables for Cannon MFD and Brother printers
  • Key differentiator: Mandatory OEM/Certified-resources for installation; domestic after-sales service for imported items
  • Special clause: Pre-dispatch inspection at Seller premises; 7-day inspection window after email notice
  • BOQ: 7 items with N/A quantities; scope covers spare parts and accessories

Technical Specifications & Requirements

  • Installation, Commissioning, Testing, and Training must be performed by OEM or OEM-certified resource, or OEM-authorized reseller
  • Imported products require an Indian registered office for after-sales service
  • Pre-dispatch inspection will be conducted by Buyer/Consignee or nominated external agency; inspection fees borne by Buyer; in-house testing facilities provided by Seller at no cost
  • Delivery timelines: option clause allows quantity variation up to 25%, with delivery time adjusted based on (additional/ original) quantity and minimum 30 days
  • BOQ details: 7 items across diverse printer components with unspecified quantities; focus on compatibility with Cannon MFD and HP Deskjet models
  • Quality/Standards: no explicit standards listed; emphasis on OEM certification and on-site support
  • Warranty/Support: not specified; installation/commissioning to be completed by OEM personnel

Terms, Conditions & Eligibility

  • Quantity option: Purchaser may increase/decrease order by up to 25% at contract placement and during currency at contracted rates
  • OEM resources: Installation, commissioning, testing, and training must be performed by OEM/OEM-certified personnel
  • Imported product support: Must have registered Indian office for after-sales service
  • Pre-dispatch inspection: Notified and scheduled by Buyer; inspection by external agency possible; inspection charges borne by Buyer
  • Inspection window: Allow 7 days for inspection from email notice
  • Documentation: Terms emphasize supplier readiness for inspection and availability of facilities for testing

Key Specifications

  • Printer spare parts: Teflon Slaves for Brother 2900

  • OPC Drums for Cannon MFD Printer 2400

  • Developers for Cannon MFD Printer 2400

  • Drum Units for Cannon MFD Printer 3320

  • Sensor Kit for Cannon MFD Printer 3320

  • Encoder Strip for HP Deskjet GT 5811

  • Teflon Slave for Cannon Printer 6230DN

Terms & Conditions

  • Quantity variation up to 25% during contract at contracted rates

  • OEM/OEM-certified personnel required for installation and commissioning

  • Imported products require India-based after-sales service office

  • Pre-dispatch inspection arranged by Buyer with inspection charges on Buyer

  • 7-day inspection window after email notification

Important Clauses

Payment Terms

Not explicitly disclosed in tender data; payment terms to be as per contract with OEM installation requirements

Delivery Schedule

Delivery period linked to original delivery order; additional time calculated as (increased quantity ÷ original quantity) × original period, min 30 days

Penalties/Liquidated Damages

Not specified in provided data; clause may be defined in contract terms

Bidder Eligibility

  • Proven experience supplying printer spare parts and OEM components

  • Evidence of OEM or OEM-certified installation competence

  • Financial stability to support multi-item procurement

Bill of Quantities (BOQ) 7 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Teflon Salve for Brother Printer 2900 As per specification sheet 1 nos gemclk 15
2 OPC Drum for Cannon MFD Printer 2400 As per specification sheet 1 nos gemclk 15
3 Developer for Cannon MFD Printer 2400 As per specification sheet 1 nos gemclk 15
4 Drum Unit for Cannon MFD Printer 3320 As per specification sheet 1 nos gemclk 15
5 Sensor Kit for Cannon MFD Printer 3320 As per specification sheet 1 nos gemclk 15
6 Encoder Strip for HP Deskjet GT 5811 As per specification sheet 1 nos gemclk 15
7 Teflon Slave for Cannon Printer 6230DN As per specification sheet 1 nos gemclk 15

AI-Powered Bidder Prediction

Companies most likely to bid

Unlock Bidder Insights

AI predictions on likely bidders

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for prior similar supply

4

Financial statements demonstrating stability

5

EMD/Security deposit documents (if applicable)

6

Technical bid documents and OEM authorizations

7

Proof of OEM/OEM-certified installation capability

8

Registration details of Indian office for imported items

Frequently Asked Questions

How to bid for printer spare parts tender in Nashik 2025?

Bidders must submit GST, PAN, experience certificates, financials, and EMD where applicable. Ensure OEM authorization and India-based after-sales support for imported items. Installations must be performed by OEM-certified personnel; pre-dispatch inspection is required, with 7 days to respond after inspection notification.

What documents are required for Nashik printer parts bid 2025?

Required documents include GST registration, PAN, experience certificates for similar supply, financial statements, EMD/Security deposit, OEM authorizations, and proof of OEM installation capability. Also provide technical bid and Indian office registration for imported components.

What are the delivery terms for Cannon MFD parts tender?

Delivery follows the original delivery order schedule; quantity can increase by up to 25% with same rates. If extended, minimum 30 days additional time applies, calculated as (additional/original quantity) × original delivery period.

What installation requirements exist for imported printer parts?

Imported items require an India-based registered office for after-sales service. Installation and commissioning must be performed by OEM or OEM-certified resources, or an OEM-authorized reseller, with training if applicable.

What is the pre-dispatch inspection process for Nashik tender?

Pre-dispatch inspection is conducted at Seller premises or designated place; buyer or nominated external agency may inspect. Inspection fees and external lab charges are borne by the Buyer; seller provides in-house testing facilities at no cost.

Are there any warranty or penalty details available for this tender?

Warranty details are not specified in the tender data. Penalties/LD details are not provided; such terms are typically defined in the contract following bid award and would align with standard government procurement practices.

What standards or OEM certifications are required for bids?

Bids must demonstrate OEM or OEM-certified capability for installation and commissioning. For imported items, ensure an Indian office for after-sales service and include OEM authorizations to validate compliance with installation and support requirements.

How does the 25% quantity option affect bid pricing?

Bidders should price at contract rates for the base quantity; the option allows a 25% increase or decrease at award and during the currency. Price adjustments follow the contracted rate, with delivery time adjusted proportionally and minimum 30 days delay rule.