GEM

Buxar District Panchayats Video Conferencing Camera Tender Bihar 2025: 2-Year Residual Life & On-Site Warranty

Posted

24 Oct 2025, 06:06 pm

Deadline

03 Nov 2025, 07:00 pm

Location

BUXAR , BIHAR

Progress

Issue24 Oct 2025, 06:06 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Critical item: Video Conferencing Camera / Web Camera procurement for Buxar District Panchayats (Bihar).
  • • Mandatory 25% quantity flexibility during placement and currency of contract.
  • • Delivery address is targeted to DHAKAICH, SIMRI, DUMRAON, BUXAR, BIHAR; installation if in scope.
  • • 2-year residual market life requirement to avoid end-of-life products.
  • • GST relevance: supplier to manage GST; reimbursement governed by actuals or lower applicable rate.
  • • On-site comprehensive warranty to be provided; post-sale support terms to be clarified.

Categories 3

WEB WEB CAMERA CAMERA

Tender Overview

The Buxar District Panchayats, under the Department Of Panchayati Raj, invites bids for a Video Conferencing Camera / Web Camera solution. The scope references PTZ functionality, with per-camera maximum resolution, maximum optical zoom, and field of view requirements. Bids must consider a flexible quantity option of up to 25% more than the initial bid quantity, with extended delivery timelines calculated per clause. Delivery and installation, when included, are to be performed at the designated address in DHAKAICH, SIMRI, DUMRAON, BUXAR, BIHAR. A structure ensuring the product remains market-viable for at least 2 years post-quote, with an on-site comprehensive warranty, is expected. Although the BOQ is empty, the tender emphasizes fresh, supported procurement and non-obsolete items. This opportunity includes GST considerations and a requirement to comply with supplier’s financial standing and delivery commitments under the option clause.

Technical Specifications & Requirements

  • Product category: Video Conferencing Camera / Web Camera
  • Key features: PTZ Function; Resolution (Maximum) per camera; Zoom Range Optical (Maximum); Field of View (Degree)
  • Warranty: Comprehensive on-site Warranty (Year)
  • Delivery scope: Address in DHAKAICH, SIMRI, DUMRAON, BUXAR, BIHAR; installation if covered in scope
  • Lifecycle: Bid should avoid obsolete products; minimum residual market life of 2 years from delivery date
  • GST: Supplier bears applicable GST with reimbursement as per actuals or applicable rates, whichever is lower
  • Option clause: Up to 25% quantity variation during and after contract period, at contracted rates

Terms, Conditions & Eligibility

  • Delivery/Option Clause: Quantities may increase/decrease by up to 25%; delivery period adjustments based on (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days
  • Delivery address: DHAKAICH, SIMRI, DUMRAON, BUXAR, BIHAR
  • Financial standing: Bidder must not be in liquidation or bankruptcy; upload a suitable undertaking
  • Obsolescence: Offered products must have at least 2 years residual market life; not declared end-of-life by OEM
  • GST: Bidder to assess GST; reimbursement as per actuals or applicable rate, whichever is lower
  • Warranty/Support: Comprehensive on-site warranty details to be provided; ensure post-sale support

Key Specifications

  • Video Conferencing Camera / Web Camera with PTZ functionality

  • Maximum per-camera resolution specification

  • Maximum optical zoom specification

  • Field of view in degrees

  • Comprehensive on-site warranty period

  • Delivery to DHAKAICH, SIMRI, DUMRAON, BUXAR, BIHAR

  • No obsolescence; minimum 2 years residual life

  • GST handling and reimbursement terms

Terms & Conditions

  • Up to 25% quantity variation at contract placement and during currency

  • Delivery address and potential installation scope specified in tender terms

  • Bidder must maintain financial stability and avoid OEM obsolescence

Important Clauses

Payment Terms

GST handling to be borne by bidder; reimbursement as actuals or lower applicable rate

Delivery Schedule

Delivery period adjustable based on quantity variation; minimum 30 days extension rules

Penalties/Liquidated Damages

Not explicitly stated; ensure compliance with option clause and delivery timelines

Bidder Eligibility

  • Not under liquidation or bankruptcy; valid undertaking required

  • Offer non-obsolete hardware with ≥2 years residual market life

  • GST registered supplier with requisite technical capability

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Description/Application Genric Description Web Camera, Video Conferencing Camera
Genric PTZ Function No, Yes (e-PTZ) only, Yes (High Precision Motorized-PTZ) Or higher
Genric Resolution (Maximum) each camera HD (1280 x 720 Pixel), Full HD (1920 x 1080 Pixel), 4K HD (3840 X 2160 Pixel) Or higher
Genric Zoom Range Optical (Maximum) 2X, 3X, 4X, 5X, 10X, 12X, 16X, 20X, 22X, 30X, NA Or higher
Genric Field of View (Degree) 45-60, more than 60-75, more than 75-90, more than 90-105, more than 105-120
Warranty / Service Comprehensive on site Warranty (Year) 1, 2, 3, 4, 5 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar video conferencing camera supply

4

Financial statements or solvency proof

5

EMD/Security deposit documentation (if applicable)

6

Technical bid documents demonstrating PTZ, resolution, zoom, FOV specs

7

OEM authorization or channel partner certificate (if applicable)

Frequently Asked Questions

How to bid for video conferencing camera tender in Buxar

Bidders must submit GST registration, PAN, experience certificates, financial statements, EMD documents, and technical bid materials. Ensure the camera supports PTZ, specify maximum resolution, optical zoom, and field of view; declare on-site warranty terms and comply with the 25% quantity option during and after contract.

What documents are required for Buxar video camera tender

Required documents include GST certificate, PAN, recent experience certificates for similar procurements, financial statements, EMD submission proof, OEM authorizations if applicable, and technical specifications demonstrating PTZ, zoom, and resolution in line with tender terms.

What are the technical specifications for the video camera tender

Specifications demand PTZ functionality; specify maximum per-camera resolution, maximum optical zoom, and field of view in degrees. Include an on-site comprehensive warranty duration and confirm delivery to DHAKAICH, SIMRI, DUMRAON, BUXAR, BIHAR with potential installation if within scope.

When is the delivery deadline after contract award in Buxar

Delivery schedule allows an extended period calculated as (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days. Ensure timely installation if covered; non-compliance may trigger penalties as per contract terms.

What are the GST implications for this procurement in Bihar

Bidders must determine GST applicability; bidder bears GST, reimbursement will be per actuals or applicable rates, whichever is lower, up to the quoted GST percentage. Include GST computation in bid pricing.

What constitutes eligibility for the video camera tender in Buxar

Eligibility requires non-liquidation status, non-bankruptcy undertakings, ability to supply non-obsolete devices with at least 2 years residual market life, and demonstrated capacity for on-site warranty and timely delivery to Bihar.

What is the 25% option clause in this tender

The purchaser may increase or decrease bid quantity by up to 25% at contract placement and during the currency of the contract at contracted rates; delivery extensions are calculated per the formula with a minimum 30 days.

What installation expectations exist for these cameras in Bihar

Installation is required if covered in scope; delivery address is DHAKAICH, SIMRI, DUMRAON, BUXAR, BIHAR. Ensure compatibility with existing infrastructure and provide on-site warranty coverage post-installation.