GEM

Indian Army Department Of Military Affairs Hose Radiator to Engine & Related Spare Parts Tender 2025 ISO 9001 Compliant

Posted

27 Oct 2025, 01:44 pm

Deadline

06 Nov 2025, 02:00 pm

Location

JALPAIGURI , WEST BENGAL

Progress

Issue27 Oct 2025, 01:44 pm
AwardPending
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Quantity

62

Category

HOSE RADIATOR TO ENGINE

Bid Type

Single Packet Bid

Categories 9

COMPRESSOR BRAKE BRAKE VALVE AIR COMPRESSOR RING ENGINE VALVE PNEUMATIC TOOLS BLADE

Tender Overview

Organization: Indian Army (Department Of Military Affairs). Procurements cover a range of spare parts under the category including HOSE RADIATOR TO ENGINE, FUSE 1 15 A, AIR COMPRESSOR KIT, OIL SEAL RING, BOLT, RELAY MAIN AND FUEL, WIPER BLADE, HYDRAULIC CYLINDER RAM ASSY, DUAL BRAKE VALVE REP KIT, TOGGLE SWITCH 2 WAY, and SHAFT SEAL. No start/end dates disclosed; estimated value undisclosed. The scope targets genuine spare parts with emphasis on OEM-grade or genuine spare parts and requires ISO 9001 certification. A key differentiator is the mandatory service network, including state-wise service centers and a dedicated support framework. This tender emphasizes genuine spares and post-sale service continuity. The bid answer must accommodate a 25% quantity variation as per option clause.

Technical Specifications & Requirements

  • Standards/Certifications: ISO 9001 certification required (OEM acceptable). BIS licences and other product-specific approvals must be uploaded.
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; mandatory upload of all required certificates (type test, approvals).
  • Quality & Testing: Material Test Certificate to accompany supply; buyer lab results govern acceptance.
  • Service & Support: Functional service centre in each consignee state or establish within 30 days of award; dedicated toll-free service line and escalation matrix.
  • Spare Parts Focus: Genuine spare parts only; 12 items in BOQ with unspecified quantities; ensure OEM or genuine stock.

Terms, Conditions & Eligibility

  • EMD/Financials: Not disclosed in data; bidders must meet standard bid security provisions per ATC.
  • Delivery & Option Clause: Quantity may be increased up to 25% during procurement and during contract currency; delivery period adjustments follow a defined formula with minimum 30 days.
  • Payment Terms: Standard terms apply per Govt. procurement; evidence-based verification via EFT mandate and bank certification.
  • Warranty & Service: On-site or carry-in warranty dependent; service center establishment within 30 days of award; escalation matrix required.
  • Compliance: Failure to upload any required certificates risks rejection; genuine spare parts mandate applies.

Key Specifications

  • Product names: HOSE RADIATOR TO ENGINE, FUSE 1 15 A, AIR COMPRESSOR KIT, OIL SEAL RING, BOLT, RELAY MAIN AND FUEL, WIPER BLADE, HYDRAULIC CYLINDER RAM ASSY, DUAL BRAKE VALVE REP KIT, TOGGLE SWITCH 2 WAY, SHAFT SEAL

  • Standards: ISO 9001 certification; BIS licence; Type test certificates as prescribed

  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; upload of all required certificates

  • Quality: Material Test Certificate to accompany supply; buyer lab acceptance criteria

  • Service: Functional Service Centre in each consignee state; 30 days to establish if not existing

  • Support: Dedicated toll-free service number and escalation matrix

  • Delivery: Option clause allows up to 25% quantity variation; delivery period formula with minimum 30 days

Terms & Conditions

  • Option clause allows +/-25% quantity adjustment at contract and during currency

  • Mandatory EPC: ISO 9001, BIS licenses, type tests, and material test certificates

  • Service Centre requirement in each consignee state or establish within 30 days

Important Clauses

Payment Terms

Standard government terms; EFT mandate with bank certification; payment processed per contract after submission of requisite documents

Delivery Schedule

Delivery period to commence from last date of original delivery order; extended period applies with 30-day minimum; option quantities may extend delivery accordingly

Penalties/Liquidated Damages

Penalties tied to delayed delivery; LD applicable as per contract terms (not explicitly stated in provided data)

Bidder Eligibility

  • Must hold ISO 9001 certification (OEM acceptable)

  • Must provide BIS licence and relevant type test approvals

  • Must establish or demonstrate functional Service Centre in each consignee state within 30 days of award

Bill of Quantities (BOQ) 12 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 HOSE RADIATOR TO ENGINE LV7 STLN HMV 2 nos bsurojeet.547x 30
2 FUSE 1 15 A LV7 T 815 HMV 25 nos bsurojeet.547x 30
3 AIR COMPRESSOR KIT LV7 T 816 1 nos bsurojeet.547x 30
4 OIL SEAL RING LV7 STLN 2 nos bsurojeet.547x 30
5 BOLT LV7 2 5 TON 8 nos bsurojeet.547x 30
6 RELAY MAIN AND FUEL LV7 MARUTI 1 nos bsurojeet.547x 30
7 WIPER BLADE LV7 STLN 7 nos bsurojeet.547x 30
8 HY DRAULIC CYLINDER RAM ASSY LV7 T 816 2 nos bsurojeet.547x 30
9 WIPER BLADE LV7 STLN 7 nos bsurojeet.547x 30
10 DUAL BRAKE VALVE REP KIT LV7 STLN 4 nos bsurojeet.547x 30
11 TOGGLE SWITCH 2 WAY SPTA 1 nos bsurojeet.547x 30
12 SHAFT SEAL LV7 STLN 2 nos bsurojeet.547x 30

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by Bank

5

ISO 9001 certificate (OEM or bidder)

6

BIS licence and any applicable type test certificates

7

Material Test Certificate to accompany supply

8

Evidence of Functional Service Centre (state-wise) or plan to establish within 30 days

9

Dedicated toll-free service number & escalation matrix

10

Any additional ATC/ Corrigendum certificates

Frequently Asked Questions

How to bid for Indian Army spare parts tender in 2025

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, ISO 9001 and BIS certificates, plus Material Test Certificate. Ensure genuine spare parts and provide a plan for establishing state-wise service centres within 30 days of award. Adhere to the 25% quantity option clause and delivery formula.

What documents are required for Indian Army procurement of spare parts

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, ISO 9001 certificate, BIS licences, type test certificates, Material Test Certificate, and service centre proof or establishment plan. Upload all ATC-compliant certificates to avoid bid rejection.

What are the technical standards for Army spare parts tender 2025

Bidders must provide ISO 9001 certification and BIS licences; product-specific type tests and approvals should be uploaded. Materials must meet supplier’s Lab tests and be supported by Material Test Certificates at delivery for acceptance by the buyer lab.

When is the delivery timeline for quantity variations in this tender

Delivery is governed by the option clause allowing up to 25% quantity variation. The additional delivery time uses a calculated formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

What is required for service support in this Army tender 2025

A functional Service Centre in each consignee state is required, or establish one within 30 days of award. A dedicated toll-free service line and an escalation matrix must be provided, ensuring timely maintenance and support.

What is the scope of items in the BOQ for this tender

The BOQ lists 12 items including HOSE RADIATOR TO ENGINE, AIR COMPRESSOR KIT, WIPER BLADE, HYDRAULIC CYLINDER RAM ASSY, DUAL BRAKE VALVE REP KIT, and other fittings; exact quantities are not disclosed in the data and bidders must refer to the tender documents for itemized quantities.

What are the payment terms for Indian Army procurement

Payment terms align with standard government procurement; bidders must provide EFT mandate; final payment terms will be specified in the contract. Ensure compliance with submission of financial documents and verification by the buyer's finance team.

What qualifies as genuine spare parts for this Army tender

Genuine spares mean OEM-approved parts or authorized distributor stock that matches the part numbers listed (hose radiator, relays, seals, etc.). The supplier must provide certification and material test results to verify authenticity and compatibility with Indian Army equipment.